State Youth Symposium

Added: Feb 23, 2018 8:34 am

Iowa Army National Guard
Warrior and Family Services Branch
State Youth Symposium
Council Bluffs, Iowa Area

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  This solicitation, W912LP-18-Q-3009, is being issued as a Request for Quote (RFQ).  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97, effective 24 Jan 2018.  This procurement is Unrestricted.  The NAICS code is 721214 and the small business size standard is $7.5 million.  The following commercial services are requested in this solicitation:

Contractor shall provide lodging, meeting space, meals, and youth activities programming for up to 100 attendees, in accordance with the attached Performance Work Statement (PWS). Estimated Period of Performance: any continuous 7-day period (5 full camp days plus 2 travel days) between 3 Jun 2018 and 4 Aug 2018. Contract line item numbers (CLINs) and quantities are as follows:

CLIN 0001: Lodging (sleeping bunks), Quantity/Unit of Issue: 100 Job (Job = total lodging price per person). Contractor may also provide "room night" pricing (6 nights x 100 persons = 600 room nights)

CLIN 0002: Meeting space as described in PWS, Quantity/Unit of Issue: 1 Job (Job - total meeting space cost for camp period)

CLIN 0003: Breakfast Meals, Quantity/Unit of Issue: 500 Job (Job = meal)

CLIN 0004: Lunch Meals, Quantity/Unit of Issue: 500 Job (Job = meal)

CLIN 0005: Dinner Meals, Quantity/Unit of Issue: 500 Job (Job = meal)

CLIN 0006: Travel Day Meals, Quantity/Unit of Issue: 200 Job (Job = meal)

CLIN 0007: Youth Activities Programming, Quantity/Unit of Issue:  100 Job (Job = total activity cost per person)

NOTE: If desired, Contractor may provide an all-inclusive "per person" price in lieu of pricing each of the above CLINs separately.

CLIN 0008: Contractor Manpower Reporting (CMR) Fee for services provided during period of performance, Quantity/Unit of Issue: 1 Job

NOTE: Contractor may price CMR fee or indicate "no charge" or "not separately priced."

Quote prices shall be firm fixed price (FFP) and inclusive of all labor, materials, and associated services required to provide the lodging, meeting space, meals and programming requirements as described within the PWS.

The following provisions are incorporated into this solicitation by reference:
FAR 52.212-1, Instructions to Offerors - Commercial Items
DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials
DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls
DFARS 252.204-7011, Alternative Line Item Structure

The following clauses are incorporated into this solicitation by reference:
FAR 52.212-4, Contract Terms and Conditions - Commercial Items
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights
DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting
DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support
DFARS 252.225-7048, Export Controlled Items
DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
DFARS 252.232-7010, Levies on Contract Payments
DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
DFARS 252.244-7000, Subcontracts for Commercial Items
DFARS 252.247-7023, Transportation of Supplies by Sea

The following provisions are incorporated by full text.  The full text is found in Attachment #2. Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov.
FAR 52.212-2, Evaluation - Commercial Items
FAR 52.212-3, Alternate I, Offeror Representations and Certifications - Commercial Items, Alternate I
DFARS 252.203-7005, Representation Relating to the Compensation of Former DoD Officials

The following clauses are incorporated by full text.  The full text is found in Attachment #2.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items
FAR 52.222-49, Service Contract Labor Standards -- Place of Performance Unknown
DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions

Service Contract Labor Standards (formerly Service Contract Act) applies to this acquisition. Wage Determinations for preferred Iowa counties are provided as Attachment #3. If your camp is located in a county that is not listed in any of the attached wage determinations, refer to FAR clause 52.222-49, Service Contract Labor Standards -- Place of Performance Unknown, in Attachment #2.

Submission Requirements: The contractor shall provide a proposal on company letterhead, and must include the following information with their quote:  1) Company (Camp) Name, address and telephone number; 2) Point of Contact (POC) name, telephone number and email address; 3) Date(s) of availability for the camp (in order of preference if more than one date range is provided); 4) Camp brochure or narrative description of the camp and it's lodging facilities, dining facilities, community areas, and activities/programming that will be offered to camp attendees; 5) proposed menus; and 6) pricing for the CLINs identified above.

Questions regarding this solicitation may be submitted to Ms. Tracy Canada, Contract Specialist, or Ms. Vicky Williams, Contracting Officer, to the email addresses provided below. Questions shall be submitted no later than 11:00 a.m. local (central) time on 21 Mar 2018. Questions and Answers (Q&A) will be consolidated and posted to FedBizOpps on a non-attribution basis. The final Q&A will be posted no later than 5:00 p.m. on 23 Mar 2018.

Proposals are due by 11:00 a.m. local (central) time on 28 Mar 2018. Electronic proposals are preferred, and may be submitted via email to Ms. Tracy Canada, tracy.c.canada.mil@mail.mil. Hard copy proposals may be mailed to USPFO for Iowa, Purchasing and Contracting (P&C), Camp Dodge, ATTN: Ms. Tracy Canada, 7105 NW 70th Avenue, Bldg 3475, Johnston, Iowa, 50131-1824, using a trackable delivery method. Facsimile proposals will not be accepted.  Regardless of how proposals are sent, the contractor is responsible for ensuring that they are received in the USPFO P&C Office by the due date/time.

Attachments:
#1 - Performance Work Statement (PWS)
#2 - Full Text Provisions and Clauses
#3 - Wage Determinations