Special Notice: Resale Ordering Agreement (ROA) Modification for FDS items

Defense Commissary Agency (DeCA) issued a Special Notice providing advance notice of a bilateral Resale Ordering Agreement (ROA) modification for Frequent Delivery System (FDS) items, with formal modification packages for contractor signature the week of June 29, 2026. Contractors must ensure their designated corporate signatories are prepared to execute the modification upon receipt.

A conformed draft of the modified ROA terms and conditions is attached to this notice and available for download. The ROA operates as a no-cost contract framework under which suppliers make brand name resale items available to DeCA-authorized distributors at established Cost of Goods pricing, with DeCA purchasing directly from distributors rather than suppliers. The modification applies only to FDS items; existing ROA terms for Direct Store Delivery (DSD and DSD-S) items remain unchanged.

Key requirements include monthly or semi-monthly price submissions via EDI 879 Price Change Transaction Sets or DeCA Web Pricing (deadline the 10th of the month for first Sunday effectiveness or the 25th for third Sunday effectiveness), F.O.B. Destination pricing for all CONUS and overseas locations, SAM registration, online representations and certifications, installation access compliance, and designation of authorized personnel to bind the company. The agreement includes mandatory FAR, DFARS, and DeCA-specific clauses covering price warranty, quality and inspection standards for perishables, shelf life (minimum 50 percent remaining), code dating, temperature controls, and promotional pricing procedures. Either party may terminate without cost with 45 days' written notice.