Special Notice of Intent - Contracting Support Services

Sources Sought (HT005019F0001): Defense Health Agency (DHA) – Contract Support Services (CSS)

The DHA is issuing this Sources Sought as a means of conducting market research to identify resources and capability to provide Contract Support Services for the DHA.

THIS IS A SOURCES SOUGHT ONLY. It is NOT a Request for Proposal, a Request for Quotation, an Invitation for Bids, a Solicitation, or an indication that DHA will contract for these services contained in this SOURCES SOUGHT. This Sources Sought is part of a government market research effort to determine the scope of industry capabilities and interest and will be treated as information only. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responses to this SOURCES SOUGHT are strictly voluntary and the Government will not pay respondents for information provided in response to this SOURCES SOUGHT. Responses to this SOURCES SOUGHT will not be returned and respondents will not be notified of the result of the review. If a Solicitation is issued, it will be posted on SAM.gov at a later date and all interested parties must respond to that Solicitation announcement separately from any response to this announcement. This SOURCES SOUGHT does not restrict the Government’s acquisition approach on a future Solicitation.

There is NO solicitation at this time. This request for capability information does NOT constitute a Request for Proposals (RFP). Submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any information, or costs incurred. All costs associated with responding to this notice will be solely at the interested party’s expense. Not responding to this notice does not preclude participation in any future RFP, if any is issued.

Description: The Government is contemplating extending the current task order against a GSA Schedule Contract to perform in accordance with the existing Performance Work Statement (PWS). CSS provides contracting support to the Head of the Contracting Activity (HCA), Deputy Assistant Director for Acquisition (DAD-A) (J-4), and the DHA that include acquisition and contract management, program management support, and other related workload requirements associated with the acquisition and administration of awarded contracts. The contractor will provide qualified personnel, transportation, and services to complete the tasks as outlined within this PWS.

Instruction for Submission of Response: Full performance is to begin on 15 February 2025, and we anticipate it will have a base Period of Performance of 6 months with no options.  The Government anticipates this to be a short-term extension so that services can be maintained until the follow-on contract can be awarded.  This requirement has been solicited under HT0015 24R0010.  The due date for proposals was 19 September 2024.  The Government is currently evaluating offers and expects award in response to HT001524R0010 in the first half of 2025.  The period of performance for any work in response to this sources sought will be only until performance begins under the award made in response to solicitation HT001524R0010.

Submit questions to this Sources Sought by 3 January at 10:00 AM Central Time. All responses and any questions under this Sources Sought must be emailed to Ms. Pam Bryerton, E-mail: pamela.j.bryerton.civ@health.mil and Stephani Preusser, Email: stephani.n.preusser.civ@health.mil.

The Subject line of the email must read “(Type Here Business Name) – Response to Sources Sought HT005019F0001

Note: In accordance with FAR 10.001(b), potential sources are not to submit more than the minimum information necessary. In accordance with FAR 15.201, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any potential set-aside for this requirement will be based on the responses to this Sources Sought and additional market research. Maximum participation by small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small, disadvantaged business, and women-owned small business concerns is encouraged. At this time, the DHA does not guarantee any future contracts; and responses to this Sources Sought do not bind DHA to any agreement with the responder, be it explicit or implied.

No Solicitation or Marketing Materials shall be submitted. Any response submitted for this Sources Sought constitutes consent for that submission to be reviewed by military personnel, Government civilians, and associated support contractors who are regulated. No information will be disclosed outside DHA. DHA will not provide feedback to any information submitted.

Submissions to this Sources Sought is deemed to be DHA property which shall not be returned to sender. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.