Special Notice of Automated Closeouts

The Department of the Interior Office of Surface Mining Reclamation and Enforcement is seeking to automate the closeout process for expired or cancelled grants and cooperative agreements. Vendors must have experience developing and implementing automated IT solutions for grants management to streamline documentation collection and records retention activities required under 2 CFR 200. Close of business on March 11, 2024 is the deadline for proposals, which will be evaluated based on the vendor's technical approach, qualifications and past performance managing federal awards.

There is no set-aside designated for this procurement. The primary NAICS code is 541511 and PSC code D302. No incumbent or current contractors were identified. Performance will take place in Washington, D.C. and involve automating the closeout of approximately 500 awards annually valued at a total of $50 million. Vendors must be able to integrate their proposed solution with the Department's existing financial systems and grant management platforms to facilitate electronic closeout records retention for 7 years after award expiration.