SPECIAL NOTICE - Design and Construction of Tactical Equipment Maintenance Facility at Millington, TN

PRE-PROPOSAL MEETING MINUTES/ATTENDEES
PROJECT: Millington, TN TEMF
LOCATION: Pre-proposal Meeting
MEETING DATE & TIME: 3 October 2011, 08:30 EDST

SITE VISIT:
1. A meeting was held at the Hampton Inn & Suites on Germantown Road in Memphis, TN. All perspective bidders showed up between 08:30 and 09:00. At 09:00 the party departed to the project site.
2. At the project site, the bidders were allowed some time to assemble, walk the area, and ask questions. The site features were pointed out. The bidders were alerted to the presence of arsenic in the ground water and the location of the wetlands. They were also instructed that they would be responsible for all the utility coordination and any associated fees.
3. The group left the project site around 10:30.

PRE-PROPOSAL MEETING:
4. Dale Polston opened the meeting at 12:00 by welcoming everyone. An agenda was distributed and a copy is attached. The project is a Design-Build. It is a FY12 MILCON project. The planned acquisition process will be Best Value.
5. Misty Jones went over the contract specific requirements of the RFP. Misty Jones stressed the importance of Specification Sections 00114 and 01 03 00.00 48. The bidders were cautioned to submit the required information to keep from getting disqualified. The bidders were also encouraged to clearly describe betterments and preferences included in their proposal.
6. Proposals are due on 18 October 2011 at 11:00 Eastern Time.
7. Dale Polston stated that the project duration from Notice to Proceed (NTP) to construction completion was 490 days, which included design. Building had to be ready for furniture 42 days prior to building Occupancy (BOD). Fast Tracking would be allowed. No time extension would be provided for betterments, options, or preferences.
8. Jon Miller went over the technical requirements in the RFP. The Importance of specification sections 00 80 00.00 06 and 01 02 00.00 48 was stressed. The bidders were told how the plans and specifications, and the corresponding UFC's all worked together to form the contract requirements.
9. There are two listed betterments, concrete MEP and relocation of the wetlands. There is one priced option which is a bi-level loading ramp. Betterments would be given favorable consideration in the evaluation process as long as they were within budget limitations listed in Section 00114. All betterments should be clearly indicated in the proposal.
10. Jon Miller explained how preferences listed in the RFP would be used in the evaluation process. Highly preferred items would be given more consideration than preferred items. Preferred items would be given more consideration than acceptable items. The bidders were instructed to make the included preferences clearly stated in their proposals.
11. There was a lot of concern over local building permit requirements. Since the facility will be constructed on federal property, local building permits and inspections are not required, however utility permits and environmental permits are required.
COMMENTS
12. A few written questions were provided and shown below: The division 5 steel specification calls for fabricator to be AISC certified. May a non-AISC certified fabricator be used if we provide all related tests and inspections? The sub I plan to use has performed on several COE projects.

o No additional information will be provided, please use the information in the solicitation. RFP indicates a preference for brick & block wall construction but also indicates that the building should be similar in appearance to nearby buildings. All or most of the nearby buildings feature metal wall panels. Which should govern?
o No additional information will be provided, please use the information in the solicitation. The RFP indicates a Bentley BIM requirement (native Bentley files), are we correct in understanding this to mean that translations from other platforms will not be accepted?
o No additional information will be provided, please use the information in the solicitation. Will Revit be acceptable in lieu of Bentley BIM?
o No additional information will be provided, please use the information in the solicitation. An older version of the data set is specified. Can we assume that the project will use the current data set?
o No additional information will be provided, please use the information in the solicitation.

13. The Contractors were encouraged to submit all questions in DR Checks by Thursday 6 October so they could be incorporated into Amendment 0003 due to come out on 7 October.
14. The Meeting concluded around 14:00.
CORRECTIONS and OMISSIONS:
The preceding record is an accurate representation of the meeting as it transpired. Any person attending this meeting who has any additions, deletions or corrections should contact writer within seven days after receipt.
Minutes respectfully submitted by Jonathan Miller, PE, Project Manager for Mason & Hanger.

ATTENDEES:
Barry McNutt - Dine Construction 205-485-1267
Michael Rahto - Blurscope Construction 816-245-6945
Landon McQuestion - RQ Construction 760-477-8668
Alex Pickett/Mike Spiers - Carothers Construction 662-513-8820
David King/John Oropesa - Orocon Construction 228-432-5922
Jim Beam - Sephart Electric 662-363-9700
Marcos Makohon - G&M Associates 615-600-1317
Tom Tullison - Johnson-McAdams 662-455-4943
Jimmy Grinder - GF&E Associates 615-600-1317
Cecil Boatright - ACC Construction 706-836-1056
Nathan Muniz - Charpie/Korte JV 314-242-0147
Suzanne Shaffer - Charpie/Korte JV 314-242-0269
Ron Schirato - Michael Baker Jr. Inc 412-375-3089
Scott Guidry - Archimania 901-507-4412
Barry Yoakum - Archimania 901-527-3560
Jason McRae - Hoar Construction 205-423-2352
Jake Fowler - Worsham Brothers, Inc. 662-286-8446
Alan Mitchell - Mitchell Industrial Contractors 256-772-5554
Robin Henry - Johnson McAdams 662-453-6427
Jason Smith - NationView 205-402-4031
Chau Ho - Soco/Piedmont JV 678-527-2400
Chris Triplett - BWSC 901-755-7166
Martin Carodine - Precise Concrete Works 901-774-8010
John Hedrick - Randy Kinder Excavation 573-624-5277
Derrick Carroll - Carroll RF and Construction LLC 901-372-1675
Jon Griese - Sherrick Construction 615-872-1050
Henry Specht - Greenleaf 816-333-3445
Greg Wienberg - Greenleaf 816-714-3197
Davis Carey - CSC 404-443-4000
David Ofiara - Chief Electric 901-323-1408
Matt Haley - CFE 910-383-1044
John Bean - SAIC 918-599-4301
Elite Roofing of Nashville - 615-259-0774
Rick Rodman - SOCO Contracting 770-518-2545
Ty Canaday - Flintco, LLC 901-237-9244
Joe Muniz - Jamco Ventures LLC 210-270-7609
K Morrison - GLMV Architecture 816-444-4200
Mike Pence - Compton Construction 270-737-8723
Rex Bobbitt - Dyson Construction 901-309-6690
Steve Wietherell - Ikhana/Elkins 904-265-5523
Perry Davis - Cape Fear Engineering 910-383-1044