SPECIAL NOTICE: OMDAC-SWACA Milestone Update.

This Special Notice provides Offerors to solicitation W91RUS-09-R-0030 the pertinent information and Milestone updates that the previous Special Notice did not contain. The pertinent information and updated Milestones are provided below; there is no attachment with this Special Notice.

Initial evaluations have been completed. Documentation regarding determinations on whether to establish a competitive range and/or enter into discussions is being finalized. The anticipated acquisition schedule, if discussions are held, is detailed below. If discussions are not held, the schedule will be expedited and a new notice posted with an updated acquisition schedule.

Event and Anticipated Date
1.Competitive Range and Discussions' Determination Made
(End of Sep 2012)

2. Pre-Negotiation Objective Memorandum Approved by PARC
(Mid-Oct 2012)

3. Open/Close Discussions
(Mid-Oct 2012 to beginning of Nov 2012)

4. OSD - Led Phase II Peer Review Process and Approval
(Beginning of Nov 2012 to beginning of Dec 2012)

5. Final Proposal Revisions Due
(Mid-Dec 2012)

6. Final Evaluation/Documentation Finalization/SSA approves Source Selection Decision Document
(Mid-Dec 2012 to beginning of Mar 2013)

7. OSD-Led Phase II Peer Review Process and Approval
(Beginning of Mar 2013 to end of Apr 2013)

8. Contract Awarded
(Beginning of May 2013)

9. Debriefings for Unsuccessful Offerors
(Beginning to Mid-May 2013)

10. Post-Award Conference
(Mid-May 2013)

11. 120 Day Phase-in
(Beginning of Jun 2013 to end of Sep 2013)

12. Full Performance
(Beginning of Oct 2013)

This Special Notice serves to inform and update Offerors to the OMDAC-SWACA solicitation, W91RUS-09-R-0030. Refer to the attached Word document for further information.

This Special Notice serves to inform and update Offerors to the OMDAC-SWACA solicitation, W91RUS-09-R-0030. Initial evaluations have been completed. Documentation of the results is being finalized and determinations as to whether there will be a competitive range and whether discussions will be held are currently taking place. Once those determinations have been made, Offerors will be notified and an updated acquisition schedule with more specific timelines will be posted.

The Army Contracting Command - Aberdeen Proving Ground - Huachuca Division is posting this special notice to provide Offerors with an update for the OMDAC-SWACA procurement. The Government is still evaluating proposals. Offerors will be notified when we progress beyond this stage.

Government answers to contractor questions 1 through 107.

This is the newest estimated schedule for the posting of the final Request for Proposals (RFP). Please note that these dates are still subject to change since the Solicitation Review Board process is taking longer than anticipated.

Release Final RFP On or About Mid July 2011
Proposals Due 45 Days From Release of Final RFP
Award 06 Feb 2012
Phase-In 01 Mar 2012 - 28 June 2012
Full Performance 29 June 2012

1. The Government is providing the following revised draft documentation and is requesting input from industry. Feel free to provide comments in writing (e-mail) to Tim Harris, tim.m.harris@us.army.mil, No Later Than Friday, 4 March 2011.
a. The Period of Performance has changed from 120 phase-in period, an 8 month base period, and 4 one year option periods to 120 phase-in period, an 8 month base period, 2 one year option periods, and 2 one year award terms.
b. Section L: Instructions, Conditions and Notices to Offerors. The following summary is Not All Inclusive of all the changes and updates. Please read all information provided in Section L.
i. Move recruitment, retention, and training from Technical Approach (Subfactor 2) to Management (Subfactor 1).
ii. Loosening of criteria to meet relevancy in type and magnitude for past performance.
c. Section M: Evaluation Factors for Award. The following summary is Not All Inclusive of all the changes and updates. Please read all information provided in Section M.
i. Move recruitment, retention, and training from Technical Approach (Subfactor 2) to Management (Subfactor 1).
ii. Loosening of criteria to meet relevancy in type and magnitude for past performance.
iii. Change the adjectival ratings for the Small Business Participation Plan from Acceptable and Unacceptable to Good, Acceptable, and Unacceptable.
d. Award Term Plan
2. This is the newest estimated schedule for the posting of the final Request for Proposals (RFP). Please note that these dates are still subject to change based on approval of preaward documentation required up to the Office of the Secretary of Defense (OSD) level.
Release Final RFP 09 May 2011
Proposals Due 27 June 2011
Award 06 Feb 2012
Phase-In 01 Mar 2012 - 28 June 2012
Full Performance 29 June 2012
3. Please continue to monitor FedBizOpps.

1. Due to the length of time required by higher level agencies to review documents related to the OMDAC-SWACA procurement, this is the newest estimated schedule for the posting of the final Request for Proposals (RFP). Please note that these dates are still subject to change owing to the approval processes that are required up to the Office of the Secretary of Defense (OSD) level.
Please continue to monitor FedBizOpps.
Release Final RFP 09 May 2011
Proposals Due 27 June 2011
Award 06 February 2012
Phase-In 01 March 2012 - 28 June 2012
Full Performance 29 June 2012
2. Due to recent organizational restructuring within the Army Contracting Command, our organizational name has changed:
From: ITEC4, Fort Huachuca DOC (NCRCC)
To: ACC-APG (C4ISR), Fort Huachuca
3. Due to this organizational change the point of contact has changed:
From: Andrew DeLozier
To: Tim Harris
Commercial Phone: (520) 533-2117
E-mail: tim.m.harris@us.army.mil

4. The Government expects to post additional draft information regarding this procurement sometime in late February 2011.

The Government is seeking input from industry regarding the shortening of DoD contracts from 5 to 3 years. This was addressed in recent guidance from The Under Secretary of Defense AT&L Office. (see attached Ashton Carter memo dated 14 Sep 2010)

Input is requested on how the shortening of contract length would impact decision to submit proposals, proposed costs, and technical solutions. Feel free to provide comments on the advantages or disadvantages of a shortened contract length.

The Government is requesting a quick reply to this request. Suspense is 1200 hrs MST on 16 Nov 2010 and can be emailed to andrew.delozier@us.army.mil.

Due to the short suspense please refrain from asking questions on this request. The Government is only seeking comments on the shortening of contract length.

Please continue to monitor FedBizOpps.

This is the newest estimated schedule for the posting of the final Request for Proposals (RFP). Please note that these dates are still subject to change owing to the approval processes that are required up to the Office of the Secretary of Defense (OSD) level.
Please continue to monitor FedBizOpps.

* Release Final RFP 21 Jan 2011
* Proposals Due 06 Mar 2011
* Award 30 Aug 2011
* Phase-In 01 Oct 2011 31 Jan 2012
* Full Performance 01 Feb 2012

Due to the length of time required by higher agencies to review documents related to the OMDAC-SWACA procurement, release of the final Request for Proposals (RFP) will be delayed. The original date to post the RFP on 21 OCT 2010 will not be met. Final release date of the RFP is unknown at this time. Once this office has a definitive date of release of the final RFP it will be posted. All other dates will be adjusted once the final RFP is posted. Please continue to monitor FedBizOpps.

A. Due to the departure of Ms. Jessica Williams, Mr. Andrew DeLozier has been appointed as the new point-of-contact for the OMDAC-SWACA W91RUS-09-R-0030 solicitation. Mr. DeLoziers contact information is; andrew.delozier@us.army.mil, phone 520-533-0137.

B. Answers to questions obtained from the OMDAC-SWACA pre-solicitation conference and via e-mail submission, are now available.

A. An unclassified version of the 160th Signal Brigades mission briefing slides from the Pre-Solicitation Conference held on May 26, 2010, are now available.

B. For an electronic copy of the slides, presented telephonically by MAJ Joel S. Lindeman and COL Ronald S. Stimeare, please send a request via e-mail to jessica.williams11@us.army.mil. The document size of the presentation is too large to upload to the FEDBIZOPPS web site.

C. A summary of changes for the 160th Signal Brigades mission briefing is attached. This summary provides information regarding the redaction of the classified slides presented at the conference, to that of the unclassified briefing slides provided to industry.

D. Questions obtained from the pre-solicitation conference and via e-mail submission, are currently in review and are anticipated to be posted on FEDBIZOPPS at the beginning of August.

A. Attached are the briefing slides and attendance log for the OMDAC-SWACA Pre-Solicitation Conference held on May 26, 2010. The 160th mission brief slides are excluded, as they are currently under OPSEC review, and will be posted once the review is complete and an unclassified version provided.

Documents:
1. Attendance Log
2. Conference Agenda
3. NETCOM brief-presented by Stu Carter
4. Requirements brief-presented by Therese Hamilton

Note: For an electronic copy of the NCRCC Contracting briefing slides, presented by Sonya Godlewski, please send a request via e-mail to jessica.williams11@us.army.mil. The document size of the presentation is too large to upload to the FEDBIZOPPS site.

B. Questions obtained from the pre-solicitation conference and via e-mail submission, are currently in review and are anticipated to be posted on FEDBIZOPPS at the end of July.

Attached are the NCRCC Contracting Office briefing slides for the OMDAC-SWACA pre-solicitation conference scheduled for May 26, 2010. Please note that some of the slides are marked reserved, but shall be addressed at the conference. No other briefing slides will be provided prior to the conference. Thank you.

Additional Exhibit attached.

The NCRCC Contracting Office has been experiencing technical difficulties with the PD2 software used to create the DRFP document. This has resulted in word formatting issues, in addition to incorrect cost calculations within the Schedule B. We apologize for the inconvenience. We are currently working to resolve these issues. Please disregard the DRFP document previously posted and refer to the attached PDF version of the DRFP with corrected information. Note,there are no issues with the Technical Exhibits or Attachments previously posted.

Thank you,

1. OMDAC-SWACA Pre-Solicitation Conference Updates

a. All pre-solicitation briefings have been determined unclassified. Therefore vendors will be allowed to bring writing instruments and paper in the auditorium.

b. Due to security concerns, personnel attending the conference must still be cleared through JPAS. Secret level security clearances are still required for attendance at the conference. Attendance shall be limited to no more than five (5) representatives per firm. Proof of identification for each individual will be required for access into the conference. Companies planning to have representatives attend the pre-solicitation conference will be required to fill out the Pre-Registration form provided as an attachment to this notice. The form shall include their name, company name, cage code, date of birth, and security clearance level. The attendees shall return the completed Pre-Registration form via e-mail to the contracting office point of contact, Mr. Andrew DeLozier, andrew.delozier@us.army.mil no later than 5:00 pm (Arizona/MST) on 21 May 2010. Additionally, all attendees will be required to have their company Facility Security Officer (FSO) complete a visitor request submission through the Joint Personnel Adjudication System (JPAS) at http://www.dss.mil/diss/jpas/jpas.html. Refer to previous Special Notice for JPAS submittal instruction.

c. Attendees are advised that the following items are NOT allowed in the auditorium: Cell phones, Pagers, Recording Devices, Photographic Devices, Laptops, PDA Devices and other electronic devices.

d. A list of all conference attendees will be posted to FEDBIZOPPS.

2. Pre-Solicitation Conference Agenda

a. A copy of the Preliminary Agenda is attached.

3. Draft Request For Proposal (DRFP)

a. A copy of the DRFP, Exhibits and Attachments are attached. The DRFP is only available on the FEDBIZOPPS website. Please do not call to request copies of the DRFP. It is anticipated that any comments or questions on the DRFP will be required to be submitted via e-mail to jessica.williams11@us.army.mil not later than 2:00pm Arizona/MST on 4 June 2010.

4. Solicitation Updates

a. The Government requests that industry utilize the FEDBIZOPPS website as their source for obtaining updates regarding this acquisition.

1. OMDAC-SWACA Pre-Solicitation Conference

A. The National Capital Region Contracting Center (NCRCC) will host a pre-solicitation conference on 26 May 2010 at Fort Huachuca in the Greely Hall Auditorium (Building 61801, Room 1215). Registration will be held between 0700-0750 at the entrance of the auditorium. The conference is scheduled from 0800-1600. Fort Huachuca is a closed military installation and those wishing to participate in the pre-solicitation conference must provide a drivers license or ID, vehicle registration and proof of vehicle insurance at Fort Huachucas main and east gates. Directions to Fort Huachuca from the Tucson International Airport and a Fort Huachuca map are provided as attachments. Please allow additional time to arrive at Greely Hall as construction at the main gate is on-going causing traffic delays at both gates.

B. Secret level security clearances are required for attendance at the conference. Attendance shall be limited to no more than five (5) representatives per firm. Proof of identification for each individual will be required for access into the conference. Companies planning to have representatives attend the pre-solicitation conference will be required to fill out the Pre-Registration form provided as an attachment to this notice. The form shall include their name, company name, cage code, date of birth, and security clearance level. The attendees shall return the completed Pre-Registration form via e-mail to the contracting office point of contact, Mr. Andrew DeLozier, andrew.delozier@us.army.mil no later than 5:00 pm (Arizona/MST) on 21 May 2010. Additionally, all attendees will be required to have their company Facility Security Officer (FSO) complete a visitor request submission through the Joint Personnel Adjudication System (JPAS) at http://www.dss.mil/diss/jpas/jpas.html. Please ensure that the JPAS submission is filled out identically to the request below.

The OMDAC-SWACA pre-solicitation conference will be held in Greeley Hall,Ft. Huachuca, AZ with NETCOM/9th SC (A) and will be at the Secret classified level. Contractors are required to send their clearances through JPAS to the following location.

SMO Code: WCD2994
Reason for Visit: Pre-Solicitation Conference
POC: Andrew DeLozier / OMDAC-SWACA
POC Phone: 520-533-0137
Date of Visit: 2010 05 26

All visit requests are to be submitted no later than 5:00pm (Arizona/MST) on 21 May 2010. We will not accept any late requests due to the anticipated large number of attendees at this conference.

The NETCOM/9th SC (A) G2 security point of contact is Danielle Davis. Phone Number 520-538-6026, duvette.davis@us.army.mil.


C. A site visit in the area of performance will not be conducted. However, site information and conditions, including a secret classified photographic slide-show, will be briefed at the pre-solicitation conference and a question/answer session will be held during the conference. Attendees should be advised that the following items are NOT allowed in the auditorium: Cell phones, Pagers, Recording Devices, Photographic Devices, Laptops, PDA Devices and other electronic devices. Additionally, attendees will not be allowed to take notes during the Secret classified level photographic slide show, therefore writing instruments and paper will not be allowed in the auditorium for the morning portion of the conference. Storage will NOT be provided for your personal items.

D. A copy of the conference agenda will be posted to FEDBIZOPPS prior to the conference for planning purposes.

E. Questions and/or responses discussed at the pre-solicitation conference will be posted on the FEDBIZOPPS website. All questions must be submitted to the Contract Specialist, in writing at the conference or via e-mail at jessica.williams11@us.army.mil by 2:00pm Arizona/MST on 4 June 2010. The Government does not guarantee that it will answer any questions received later than this date.

2. Draft Request For Proposal

A. The NCRCC anticipates the issuance of a Draft Request For Proposal (DRFP) for the OMDAC-SWACA acquisition on or about 17 May 2010.

B. The DRFP and attachments, when released, will only be available on the FEDBIZOPPS website. Please do not call to request copies of the DRFP. It is anticipated that any comments or questions on the DRFP will be required to be submitted via e-mail to jessica.williams11@us.army.mil not later than 2:00pm Arizona/MST on 4 June 2010.

3. Solicitation Updates

The Government requests that industry utilize the FEDBIZOPPS website as their source for obtaining updates regarding this acquisition.

A. The Total Army Communications-Southwest Asia and Central Asia (TAC-SWACA) solicitation (W91RUS-09-R-0030) has been renamed and shall further be referred to as the Operations, Maintenance, and Defense of Army Communications-Southwest Asia and Central Asia (OMDAC-SWACA).

B. The Information Technology E-Commerce Commercial Contracting Center-West (ITEC4-W) has been renamed due to internal organizational changes, and shall further be referred to as the National Capital Region Contracting Center (NCRCC). Please ensure that all future correspondence includes the new contracting office name.

C. The anticipated timeframe for release of the OMDAC-SWACA Draft Request for Proposal (DRFP) is mid-to-late March 2010. The Pre-Solicitation Conference is estimated for early April 2010. Further details regarding the acquisition timeline and conference details will be updated through the FEDBIZOPPS website. The Government requests that industry utilize this website as their source for obtaining updates regarding this solicitation.

A. The anticipated timeframe for release of the TAC-SWACA Draft Request for Proposal (DRFP) and Pre-Solicitation Conference is the spring of 2010. Further details regarding the acquisition timeline will be updated through the FEDBIZOPPS website after the New Year. The Government requests that industry utilize this website as their source for obtaining updates regarding this solicitation.

B. Below is a listing of companies that provided capability statements in response to the Request for Information (RFI) posted on August 21, 2009.

1. Blackhawk Management Corporation
2. CACI, INC. FEDERAL
3. Computer Sciences Corporation
4. DRS Technical Services, Inc.
5. ITT Federal Services International Corporation
6. Lockheed Martin Company Information Systems & Global Services
7. ManTech Telecommunications and Information Systems Corporation
8. Raytheon Company, Network Centric Systems
9. Rockwell Collins Satellite Communications Systems, Inc.
10. EG&G Technical Services