Spares for HH65 Aircraft

1. Action Code: K

2. Send to Fed Biz Ops: Yes

3. Date: 8/16/11

4. Classification Code: 16 - AIRCRAFT COMPONENTS & ACCESSORIES

5. Contracting Office Address:
USCG Aviation Logistics Center
ESD Procurement
1664 Weeksville Road
Elizabeth City, North Carolina 27909-5001

6. Title: Spares for the HH65 Aircraft

7. Response Date: 08/30/11

8. Primary Point of Contact: Gail Twiford

9. Secondary Point of Contact: Claudette Surrento

10. Solicitation Number: HSCG38-11-Q-500012

11. Reference Number: N/A

12. Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number HSCG38-11-Q-500012 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53.

The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,000 employees. This is an unrestricted solicitation. All responsible sources may submit a quotation which shall be considered by the agency.

It is anticipated that a Firm-Fixed Price Purchase Order shall be awarded as a result of this synopsis/solicitation.

SEE ATTACHED SPREADSHEET TITLED "HSCG38-11-Q-500012 - QUOTE SHEET" FOR A LIST OF REQUIREMENTS.

Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of our aircrew. Best Value to the Government is always the goal, but without jeopardizing quality or safety of flight. Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation. Newly manufactured commercial items will only be procured from sources able to provide a certificate of airworthiness, FAA 8130 (preferred), or a certificate of conformance and traceability to the Original Equipment Manufacturer (OEM). The Federal Aviation Regulation, Part 21, outlines certification procedures.

Alternate Parts will be authorized if they are an approved alternate under the North Atlantic Treaty Organization (NATO) catalog system, which improves interoperability between NATO and commercial cataloging systems. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the United States Coast Guard (USCG) HH-65 aircraft.

The contractor shall furnish a Certificate of Conformance in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. Certificate of Conformance must be submitted in the format specified in the clause. All replacement parts shall be NEW approved parts.

There are multiple OEMs associated with the parts contained within this solicitation. Offerors must be able to provide necessary certification including traceability to the manufacturer, manufacturer's COC and its own certificate of conformance to ensure parts are in airworthy condition, suitable for installation on USCG aircraft. Prospective vendors who are not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.

SEE ATTACHED DOCUMENT TITLED "TERMS AND CONDITIONS - HSCG38-11-Q-500012" FOR APPLICABLE CLAUSES, INSTRUCTIONS AND EVALUTION CRITERIA.

SEE ATTACHED PDF TITLED "OFFEROR CHECKLIST - HSCG38-11-Q-500012" FOR A LIST OF ALL ITEMS TO BE SUBMITTED WITH QUOTATION.

All responsible sources may submit a quotation which shall be considered by the Agency. Closing date and time for receipt of offers is August 30, 2011 at 3:30 pm est. Anticipated award date is on or about September 7, 2011. E-mail quotes are preferred and may be sent to gail.m.twiford@uscg.mil. Please indicate HSCG38-11-Q-500012 in subject line. Quotes may also be faxed to 252-335-6227 or mailed to the following address:

USCG ALC
1664 Weeksville Road
IOD Building 101A, HSCG38-11-Q-500012
Attn: Gail Twiford
Elizabeth City, NC 27909

NOTICE FOR FILING AGENCY PROTESTS
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e).

Formal protests filed under the OPAP program should be submitted to:
Department of Homeland Security
United States Coast Guard (CG-9131)
Ombudsman Program for Agency Protests
1900 Half Street, SW, Room 11-0602
Washington, D. C. 20593-0001
FAX: 202.475.3904
The Ombudsman Hotline telephone number is 202.372.3695.