Spare Parts for MH65 Aircraft

Amendment 1:  Solicitation HSCG38-15-Q-200137 has been amended to include a Q&A file for all questions that may arise before the solicitation closes.  The file is attached as "HSCG38-15-Q-200137 Q&A".

1. Action Code: K

2. Send to Fed Biz Ops: YES

3. Date: 11 August 2015

4. Classification Code: 16 - AIRCRAFT COMPONENTS & ACCESSORIES

5. Contracting Office Address:
USCG Aviation Logistics Center
SRR Procurement
1664 Weeksville Road
Elizabeth City, North Carolina 27909-5001

6. Title: Spare Parts for MH65 Aircraft

7. Response Date: 1 September 2015

8. Primary Point of Contact: Charles Leslie

9. Secondary Point of Contact: Debora Plymel

10. Solicitation Number: HSCG38-15-Q-200137

11. Reference Number: N/A

12. Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number HSCG38-15-Q-200137 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83.

The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,000 employees. This procurement is being posted as full and open competition. All responsible sources may submit a quotation which shall be considered by the agency. It is anticipated that an Indefinite Delivery Requirements contract consisting of one (1) one-year base period and two (2) one-year option periods shall be awarded as a result of this synopsis/solicitation. The total duration of this contract shall not exceed three (3) years.

SEE ATTACHED DOCUMENTS TITLED "SCHEDULE", AND "TERMS AND CONDITIONS" FOR SOLICITATION HSCG38-15-Q-200137.

The estimated quantity/parts list is attached in Excel. Vendors must submit their quote electronically using the attached Excel format. Failure to use the Excel format to submit a quote may result in the vendor's quote not being considered for an award.

This requirement requires certifications to be provided as follows:

CLINs 2-3, 7-17, 19-24, 27-29, 31-35, 37-39, 41-42, 44-51, and 53-59: Must be certified under Federal Aviation Administration (FAA) AC 00-56. Offeror must be certified at time of solicitation close to be considered for award of these items.

CLINs 1, 4-6, 18, 25-26, 30, 36, 40, 43, and 52: Must be capable of supplying an FAA 8130 or European Aviation Safety Agency (EASA-1) certificate with no more than two (2) changes of ownership after the Original Equipment Manufacturer (OEM) in addition to traceability to the OEM. Please provide proof of certification for each of these line items with your quote to be considered for award. Failure to provide certification for each of the identified thirteen (13) items will result in not being considered for award.

The contractor shall furnish a Certificate of Conformance in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. Certificate of Conformance must be submitted in the format specified in the clause.

Closing date/time for submission of quotes is 1 September 2015 at 2:00pm EST. Anticipated award date is on or about 14 October 2015. E-mail quotations may be sent to charles.e.leslie2@uscg.mil. Please indicate HSCG38-15-Q-200137 in the subject line. Any quote received after the closing date and time specified is considered late.

Primary POC: Charles Leslie
Email: charles.e.leslie2@uscg.mil
Phone: (252) 335-6493

Secondary POC: Debora Plymel
Email: debora.j.plymel@uscg.mil
Phone: (252) 334-5372

 
All responsible small business sources may submit a quote which will be considered.

NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for reasons of unusual and compelling urgency or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program shall be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

The Ombudsman Hotline telephone number is 202.372.3695.