SOURCES SOUGHT NOTICE: Replenish Postage Meter Fort Thompson Health Center Fort Thompson SD
Closed Pre-Solicitation Posted
- Solicitation number
- IHS1520774-FTHC
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 491110 Postal Service
- PSC
- R613 Support- Administrative: Post Office
- Place of performance
- Fort Thompson, South Dakota 57339, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Health and Human Services Indian Health Service is seeking to procure postage services for the Fort Thompson Health Care Center in Fort Thompson, South Dakota through a sole source procurement action. The acquisition is necessary to replenish postage for a Pitney Bowes postage meter, which is critical for enabling the healthcare facility to mail patient appointment notifications, prescription medications, billing statements, and other essential medical communications to the tribal population served. The government is pursuing this procurement under FAR 6.302-1, justified by the requirement that only Pitney Bowes can provide compatible postage for their existing machine, and no competitive alternative exists. Interested vendors must submit responses by January 28, 2026, demonstrating clear and convincing evidence that the sole source procurement approach would not be advantageous to the government, would not be cost or time prohibitive, and would not hinder agency standardization objectives. The evaluation will be based on the vendor's ability to meet these criteria and provide the required postage services to support continuity of care and coordination for IHS patients.
This procurement is designated as an Indian Small Business Economic Enterprise set-aside, reflecting the agency's commitment to supporting tribal businesses. Pitney Bowes is identified as the sole source vendor capable of providing the required postage due to their exclusive compatibility with the existing postage machine at the facility. The total estimated contract value is $10,000, with a firm fixed-price structure. The contract period of performance is sixty days from the date of award, though supporting documentation indicates the service period extends through December 30, 2026. Quotations should be submitted to Mavis Cheney, Purchasing Agent at the Fort Thompson Indian Health Center, with a delivery deadline of January 28, 2026.
Notice text
The Great Plains Area Indian Health Service hereby submits a notice of intent to award a sole source, Firm Fixed-Price, purchase order for Postage that is associated with the Fort Thompson Health Care Center in Fort Thompson, SD to provide postage for the Pitney Bowes postage machine. Without postage, patients will not be able to receive mail, prescriptions, and other critical medical information regarding their personal healthcare. The tribal population demographics show one of the highest poverty levels in the United States. Being able to send mail, prescriptions, and other important medical information in a timely manner is extremely important in helping patients initiate and maintain an optimal level of health and quality of life. The vendor must be able to provide postage to help ensure the health clinic can provide continuity of care and coordination of care for IHS patients. Only one source is capable of providing this postage due to the postage machine being from Pitney Bowes, therefore the postage needed to operate it must also come from
Pitney Bowes. The period of performance will be for sixty (60) days from
the Date of Award. The acquisition is to provide postage for the Fort Thompson Health Care Center in Fort Thompson, SD.
This sole source contracting action is pursuing a waiver from placing an order on a competitive basis pursuant to FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements and is based on this vendor is the sole company that can provide this supply due to the postage machine being from Pitney Bowes.
The total estimated value $10,000. Responses to this notice must demonstrate clear and convincing evidence that sole source would not be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of our agency standardization. The determination not to compete this proposed contract action is solely
within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice.
Questions or comments to this Notice of Intent should be directed to CORII Mitchell Franklin at mitchell.franklin@ihs.gov, Purchasing Agent via email only at mavis.cheney@ihs.gov (phone calls/voice mail messages regarding questions will not be accepted and will not receive a response). Please indicate in the subject of your email: Notice of Intent Question Submission
- IHS1520774, Pitney Bowes Postal Service
Files
| File | Type | Posted |
|---|---|---|
| sow-clauses combine postage.docx | DOCX document | |
| SF18-95a fillable.pdf |
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