Sources Sought Notice for Medical Waste Disposal for Wagner IHS Healthcare Center

Sources Sought: Medical Waste Disposal

Sources Sought Notice Number: IHS-WAG-27-1532085

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE)Businesses and small businesses.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 562211, Hazardous Waste Treatment and Disposal. This U.S. industry comprises establishments primarily engaged in (1) collecting and/or disposal facilities for hazardous waste or (2) the combined activity of collecting and/or hauling of hazardous waste materials within a local area and operating treatment or disposal facilities for hazardous waste.

1. Background

The Mission of the Wagner IHS is to provide the best possible healthcare services to the Native American population of the Yankton Sioux Tribe in South Dakota. To meet this mission, the Wagner IHS Healthcare Center (IHS) has identified a need for a Non-Personal, Firm Fixed Price, Base Year plus Four (4) One (1) Option Year Service Contract for Medical Waste Disposal Services.

1. Objective

The Wagner Health Care Center requires following all federal, state and local requirements pertaining to the safe handling, transport and disposal of regulated and non-regulated medical waste.  Specifically, compliance with all applicable Resources Conservation and Recovery Act (RCRA), Occupational Safety and Health Act (OSHA), LDEQ and Department of Transportation (DOT) restrictions and guidelines must be obeyed.

1. 1.        Scope

1. 1. he contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to provide complete handling, transport and disposal of infectious medical waste from the Wagner IHS Healthcare Facility located in Wagner, South Dakota.  The vendor will provide/make available all appropriate documentation sufficient to satisfy the local, state and federal laws and regulations/requirements for disposal of both regulated and non-regulated medical waste.

1. 1. contractor shall notify a designated Wagner Health Care Center point of contact (Contracting Officer’s Representative (COR)) of any scheduled maintenance that shall result in downtime at least two (2) days prior to the maintenance period.
   2. contractor shall notify a designated Wagner Health Care Center point of contact of any issues as that result in a disruption of data exchange capabilities. This notification shall occur as soon as possible after the disruption has been identified.
   3. contractor shall provide customer support for reporting, documenting, tracking and resolving service problems, which shall be available via telephone and email to the Wagner Health Care Center technical staff during the period 8:00 am to 5:00 pm Central Standard Time on weekdays, except government holidays.

The contractor shall provide capability for self-monitoring usage of services that have a threshold.

3.0       Work Schedule/Availability

Wagner IHS Healthcare Center hours of operations are Monday through Friday 8:00am to 8:00pm.

1.        Period of Performance

Base Year:  01/01/2027 to 12/31/2027

Option Year 1: 01/01/2028 to 12/31/2028

Option Year 2: 01/01/2029 to 12/31/2029

Option Year 3: 01/01/2030 to 12/31/2030

Option Year 4: 01/01/2031 to 12/31/2031

5.0       Place of Performance

111 Washington Ave NW, Wagner, SD  57380

6.0       Contracting Officer’s Representative Designation

The designated COR for this contract is:

Dwight Josh Janis

COR Level 1

Wagner Health Care Facility

111 Washington Ave. NW

Wagner, SD 57380

The COR is responsible for:

1. Monitoring the Contractor’s technical progress;
2. Interpreting the performance workstation.
3. Technical evaluation is required.

Subject matter expert for this contract is:

Chad Zephier, Facility Manager

chad.zephier@ihs.gov.

Wagner IHS Healthcare Center

111 Washington Ave NW, Wagner, SD  57380

7.0       Contractor Compliance

The Contractor shall adhere to the Health Insurance Portability and Accountability Act (HIPAA), Privacy Act of 1974.

8.0       Administrative

• Compensation - Billing will be at a fixed rate for all services.
• Meetings/Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer’s Representative (COR) to address areas of concern and exchange information to ensure all contract requirements are being met. The COR shall be responsible for scheduling and coordination of all meetings and conference calls.

9.0       Government Furnished Property/Equipment/Information

No Government furnished property, equipment, or information is provided.

10.0     Reports

The Contractor shall deliver standard or custom reports on demand, to monitor monthly usage.

11.0     Closing Statement

Point of Contact: John Archambeau, Purchasing Agent, at john.archambeau@ihs.gov.   

Submission Instructions:

Interested parties shall submit capability via email to John Archambeau, Purchasing Agent, at john.archambeau@ihs.gov.  Must include Sources Sought Number IHS-WAG-27-1532085 in the Subject line. The due date for receipt of statements is October 31, 11:00 a.m. Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.