SOURCES SOUGHT- Ingram Entertainment

Sources Sought Synopsis

This is a Sources Sought Synopsis published by the United States Air Force (the Government or USAF). There is no solicitation available at this time. Requests for a solicitation will not receive a response. The purpose of this sources sought notice is to conduct market research to determine whether there are businesses available capable of providing an alternative product that meets the characteristics below. The Air Force anticipates procuring this product as a FY22 base effort. The period of performance for this subscription is 30 September 2022 – 29 September 2023. Responses to this sources sought notice will assist a determination of whether it is in the best interest of the Government to proceed with a competition.

FSC: 7630

NAICS: 519130

Size Standard: 1,000 employees

Subscription name: Ingram Entertainment Point Plan

Supplier name: Ingram Entertainment, Inc.

Product description:Video Game collection development point system to allow Air Force Libraries Learning Resource Centers to meet their video game demand.

Product characteristics an equal item must meet to be considered:

• Must be able to provide materials for collection development in formats that include video games
• Must be able to provide material of new releases, current best sellers as well as a back catalog of older material
• Must have select and order games to be shipped up to 63 libraries
• Must mail same list of video games up to 63 libraries around the world, shipping costs included in quote
• Must be able to offer ordering through an online ordering system
• Must be able to dedicate customer service representative to resolve all service issues
• Must be able to provide 6 video games per library/per month in the following formats: Xbox 1 & X, PlayStation 4/5, & Nintendo Switch

The Government will consider responses received within 15 days of issuance of this notice. Information received will normally be considered solely for the purpose of determining whether or not to conduct a full and open competitive procurement or a small business set aside competitive procurement. The Government will not pay for any information received in response to this announcement.

If the Government competes this requirement, a synopsis shall be issued utilizing the combined synopsis/solicitation procedure identified in FAR 12.603. If this effort becomes a Small Business Set-Aside, FAR 52.219-14, Limitation on Subcontracting, will apply. Therefore, small businesses that want to be considered for a small business set-aside should demonstrate how they intend to comply. 

A determination not to compete this requirement based upon responses to this notice is an administrative decision by the Government that is solely within its discretion. 

Contractors should be aware of the following information:

1. Contractors must include the following information:

             a. Points of contact, addresses, email addresses, phone numbers.

            b. Identification as a large U.S. business, a small U.S. business, or a foreign business. Please note that size indicated should be based on the NAICS code for this effort listed above.

            c. Identification of any other socioeconomic status including: Women-Owned Small Business, Economically Disadvantaged Small Business, 8(a), Service Disabled Veteran Owned Small Business, Veteran Owned Small Business or HUBZone.

             d. Company CAGE Code or Unique Entity Identifier Number. 

        2. This requirement is not intended for specific brand name products. Offerors are encouraged to suggest products other than those that may be specifically referenced by brand name. Responses must address how alternate product meet the product characteristics specified above.

         3. Submitted information shall be UNCLASSIFIED.

         4. Responses are limited to of 10 pages in a Microsoft Word compatible format.

Any information submitted by respondents to this sources sought synopsis is strictly voluntary.  The Government will not reimburse the respondents for any costs associated with their response.  This synopsis does not constitute a Request for Proposals nor does its issuance restrict the Government as to its ultimate acquisition approach.  The Government reserves the right to contact the submitting parties, on an as required basis, for further clarification on material provided.  Respondents should not construe this notice as a commitment by the Air Force for any purpose.

Responses should be emailed to Melissa Sanders at melissa.sanders.5@us.af.mil and Ashley Collins at ashley.collins.5@us.af.mil no later than 19 August 2022, 2:00 PM EST.  Any questions should be directed to Melissa Sanders through email (please cc Ashley Collins on all correspondence).   

All responses should be received no later than 19 August 2022, 2:00 PM (Eastern).