Sources Sought - FYSU Cloud Web-Based Inventory Management System Service

The Indian Health Service (IHS) Fort Yuma Service Unit is seeking a cloud-based inventory management software system through this Sources Sought Notice, which serves as market research to identify qualified vendors under the Buy Indian Act. The procurement agency is the Department of Health and Human Services Indian Health Service, and the requirement encompasses a fully hosted, web-based solution with real-time inventory tracking, automated purchasing workflows, electronic requisitioning, barcode and mobile scanning capabilities, customizable reporting and analytics, and electronic vendor ordering (EDI) integration. Key contractor requirements include providing implementation services, system configuration, data integration, training, and ongoing software maintenance with 24/7 operational availability, as well as demonstrating at least 20 years of experience in inventory management and healthcare software development. The system must be compatible with Windows 10 and future operating systems, support simultaneous multi-user access across multiple departments including the OR, Pharmacy, and Central Sterile Supply, and integrate with existing Microsoft applications. Interested vendors must submit detailed responses by December 24, 2025, at 1:00 PM EST, including capability statements, manufacturer documentation, company information, tax identification numbers, and completion of the IHS Indian Economic Enterprise Representation form.

This procurement is exclusively set aside for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, requiring vendors to maintain 51% Indian ownership and be registered in the System of Award Management (SAM) during the offer, award, and entire performance periods. The contract will have a base year with four one-year option periods, providing a potential five-year engagement. No incumbent contractor or specific award value is disclosed in this Sources Sought Notice, as the primary purpose is to conduct market research and identify capable ISBEE vendors prior to formal solicitation. Interested parties must identify their Federally Recognized Indian Tribe or Alaska Native Corporation affiliation and meet the NAICS code 518210 for Data Processing, Hosting, and Related Services. Performance will occur at the Fort Yuma Service Unit in Winterhaven, California, with the Contracting Officer's Representative identified as Edmund Thundercloud and the Technical Point of Contact as Jill Shubert.