Sources Sought For Propane Delivery

This is not a request for proposal, but a survey to locate potential sources. This Sources Sought does not constitute an Invitation for Bids, Request for Proposals or Request for Quotations, and is not to be construed as a commitment by the Government to issue an order or otherwise pay for the information solicited, nor is it a guarantee of a forthcoming solicitation or contract. It is for market research purposes only. Respondents will not be notified of the results of the evaluation.

The purpose of this Sources Sought Notice is to gain knowledge of interest, capabilities, and qualifications of various members of industry, to include the Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (HUB-Zone), Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB). The Government must ensure there is adequate competition among the potential pool of responsible contractors. Small business, Section 8(a), HUBZone, SDVOSB, WOSB, & EDWOSB businesses are highly encouraged to participate.

NAICS Code: 324110 Petroleum Refineries

NAICS Size Standard: 1,500 employees

Subject: Sources Sought for liquid propane gas to be delivered to the USGS Conte Research Lab located in Turners Falls, MA, which is a remote location.

Request for Information Closing Response Date: Wednesday May 13, 2026, at 10:00 AM eastern time

Contact Point: Dayna Parkin, dayna_parkin@ios.doi.gov

Objective: To find sources that are qualified to meet the supplies/services as listed below. Not that the specific requirements are subject to change prior to the release of any solicitation.

Specifications:
The USGS Conte Research Laboratory located in Turners Falls, MA has a need for an ongoing requirement for liquid propane gas to be delivered via automatic fill-up 4-6 times a year to fill up propane tanks. The average yearly usage is 18-20K gallons, though that amount varies greatly depending on the severity of the winter, and some years the usage has been as high as 30K gallons.

There is a main bridge to access the site that has weight limits such as 20 T, 25 T, and 36 T so smaller bobtail trucks might be used to fill up the propane tank(s). More information is provided in the attached statement of work such as photos of the bridges and weight limits.

Please refer to the attached Statement of Work for the salient characteristics.

Interested small business firms shall submit (1) NAME, ADDRESS, and PHONE NUMBER OF THE FIRM (including UEI (Unique Entity Identifier); (2) a CAPABILITY STATEMENT including (a) RECENT (within the last three fiscal years) RELEVANT (similar projects to this requirement) performance history (identify the name of the owner and there point(s) of contact with telephone and fax numbers, e-mail addresses; and (b) in what capacity (e.g., prime, subcontractor etc.) they performed the work; and (3) their SIZE STATUS.


Your company must have a UEI number and be registered on-line at the System for Award Management (SAM). You will also be required to provide your small business status information either via the On-line Representations and Certifications also located at the SAM.gov website before an award to your company can be made. You on-line registration will cover any/all of your offers to the Federal Government, and only needs updated annually.

All responses must be submitted NLT Wednesday May 13, 2026, at 10:00 AM eastern time via e-mail to: dayna_parkin@ios.doi.gov. At this time, the Government is not accepting questions pertaining to the Source Sought notice.

Responses to this Sources Sought notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future RFQ announcements separately from responses to this market survey. Any RFQ that may be issued will be posted on SAM.gov. It is the responsibility of the potential responders to monitor the site for additional information pertaining to this announcement.