Sources Sought for Petroleum, Oils and Lubricants Virtual Reality Trainer
Closed Pre-Solicitation Posted
- Solicitation number
- F3ST705192A0001
- Agency
-
Pacific Air Forces
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Scott AFB, Illinois 62225, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Pacific Air Forces, specifically the 766 ESS at Joint Base Pearl Harbor-Hickam Hawaii, is conducting market research to identify potential contractors capable of providing a comprehensive Virtual Reality training solution for Petroleum, Oils and Lubricants (POL) operations. The procurement requires delivery of 200 VR headsets (Meta Quest 3s) preloaded with specialized training software, along with supporting hardware including Chromecast HDMI dongles and screencast dongles, plus 5-year Meta Quest Business Support with remote management capabilities. The VR training software must cover multiple military refueling systems including R-11 Refueling Truck, R-12 Support Truck, R-18 Pumping Unit, R-19 Filter Separator, R-20 Servicing Platform, FORCE Layout & Planning, and Aerial Bulk Fuel Delivery System (ABFDS). The contractor must also provide ongoing "on-call" maintenance services including hardware repair, application support, enhancements, and bug fixes throughout the contract term. Technical responses from interested parties are due by August 27, 2025, and must include complete technical data, information, and specifications to allow government evaluation of product compatibility with existing systems. All submissions must be typed in at least 11-point Times New Roman font on single-sided 8.5 by 11 inch paper.
This opportunity is designated as a Total Small Business set-aside, restricting participation to qualified small business entities. The government currently intends to procure under a sole source arrangement, indicating they believe only one responsible source can satisfy their requirements, though this market research effort seeks to identify any other potential suppliers with comparable products and capabilities. The contract encompasses delivery of 200 VR headsets with a 5-year service term for both hardware support and software licensing. The training system will be deployed at Sheppard Air Force Base for Air Force Schoolhouse operations to train airmen on critical POL equipment and procedures. The opportunity falls under NAICS code 541511 (Custom Computer Programming Services) and PSC code 7A20 (IT and Telecom - Application Development Software), reflecting the custom software development and perpetual licensing components of the requirement. No specific contract value or budget range has been disclosed in this pre-solicitation notice.
Notice text
The Government intends to procure, under only one responsible source, where no other suppliers or services will satisfy the agency requirements. The 766 ESS in Joint Base Pearl Harbor-Hickam Hawaii is conducting market research to determine if other potential contractor can provide all tools, parts, labor, equipment and transportation necessary to provide delivery of two hundred Virtual Reality (VR) headsets preloaded with the training software for use of the Air Force Schoolhouse at Sheppard Air Force Base to train airmen on Petroleum, Oils and Lubricants Trainer. Provides for "on[1]call" maintenance for service of hardware repair, application support, enhancements and bug fixes and necessary support and service.
The alternate product/service must meet the following requirements/specifications:
ITEM DESCRIPTION
Hardware, VR Headset Meta Quest 3s
Chromecast HDMI Dongle Screencast dongle (Not needed to run App)
VR Remote Support Meta Quest Business Support 5-years, with Remote mgmt.
Software, 5yr Virtual Reality (VR) POL training software, 5-year term
Virtual Reality Software Trainer and orientation on the following:
• R-11 Refueling Truck
• R-12 Support Truck
• R-18 Pumping Unit
• R-19 Filter Separator
• R-20 Servicing Platform
• Fuels Operational Readiness Capability Equipment (FORCE) Layout & Planning
• Aerial Bulk Fuel Delivery System (ABFDS)
This notification is for market research purposes only and should not be construed as a commitment of any kind by the U.S. Government to issue a solicitation, request for proposals, quotes, or invitation of bids or award a contract.
Interested parties with a comparable product meeting the requirements described in this announcement are invited to submit complete technical data, information and specifications in order for the Government to conduct an evaluation of your product to ensure compatibility with the existing system. Technical response shall be typed, at least 11 point Times New Roman or larger, single-sided 8.5 by 11 inch pages and submitted in Adobe PDF format. Also, provide company information and point of contract (name, title, email, phone, mailing address).
The Government will not reimburse any responder for any costs associated with information submitted in response to this sources sought announcement.
Any information provided to the Government in response to this request for information (RFI) will become U.S. Government property and will not be returned. All proprietary or classified information will be treated appropriately. The Government reserves the right to disregard any submittal that is incomplete or vague. Please do not submit your company brochure.
Interested parties shall submit information and specifications to SSgt Jarrett Middleton, Contracting Officer and SrA Reginald Jay Lao, Contract Specialist via email via email at jarrett.middleton@us.af.mil and reginald_jay.lao.1@us.af.mil. Interested parties responding to this announcement by 27 September, 2025 at 2:00 p.m. Hawaii Standard Time will be considered.
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| U. S. Coast Guard Augmented Reality and Virtual Reality Training Devices | — | No set-aside |
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