Sources Sought - Fire Department Vehicle Exhaust Removal Systems at Edwards, AFB

The Department of the Air Force Materiel Command Test Center (Air Force Test Center) is seeking preventative maintenance services for vehicle exhaust removal systems at Edwards Air Force Base in California through this small business set-aside pre-solicitation notice. The contractor must provide all supervision, equipment, tools, labor, and supplies necessary to perform annual inspections, preventive maintenance, and repairs on five systems located across five fire stations, including AirVac 911, Microcon, and Plymovent units. Work must comply with industry standards and manufacturer recommendations, whichever is most stringent, and all personnel must be certified or licensed in accordance with California, national, and manufacturer procedures. The contractor must develop a Quality Control Plan within 15 business days of award and maintain a contract manager available 24/7 with a one-hour response time. The pre-solicitation notice was posted on February 19, 2026, with responses due by February 27, 2026, though this is a market research notice intended only to determine contractor capability and interest, not to solicit actual proposals or quotes.

This opportunity is designated as a total small business set-aside with no identified incumbent contractors or budget range provided in the notice. The contract covers five fire stations with specific maintenance requirements including annual filter replacements (pre-filters yearly; carbon and HEPA filters every two years), sensor calibration, electrical verification, motor amperage recording, and bearing lubrication. The contractor's liability for parts and labor during scheduled inspections is capped at $200 per occurrence, excluding filters, cartridges, sensors, and batteries, with any repairs exceeding this threshold requiring separate Over and Above Work Requests. Annual inspections must be performed in December with inspection schedules submitted within 10 business days of award and comprehensive reports due within three business days of completion. Extensive security and compliance requirements include criminal background checks, antiterrorism awareness training within 30 days, OPSEC training within 90 days, base access procedures, and full adherence to OSHA safety standards and hazardous materials management protocols.