Sole Source to Spathe Systems for Thomasville MERS MOC Crestron Equipment Replacement
Closed Special Notice Posted
- Solicitation number
- 02385
- Agency
-
FEMA National Community Section
Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334111 Electronic Computer Manufacturing
- PSC
- 7E20 IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)
- Place of performance
- Thomasville, Georgia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
FEMA National Community Section is announcing a sole-source award to Spathe Systems LLC (D/B/A Endurion) for AV equipment replacement, installation labor, travel, programming, and maintenance services at the Mobile Emergency Response Support Thomasville Detachment, with a response deadline of September 23, 2026. The requirement covers engineering, procurement, deinstallation of legacy equipment, and installation of a new system controller for the existing Crestron AV platform, including manufacturer's warranty support. Spathe Systems is the sole qualified source because it holds exclusive legal access to the proprietary programming code embedded in the existing system software; no other vendor can diagnose, modify, or rebuild legacy components without reverse-engineering, which would introduce significant schedule, cost, and performance risk. Spathe Systems has provided technical support and maintenance services for four years across FEMA's Regional Weather Centers, Mobile Operations Centers, Recovery Coordination Centers, NOAA Weather centers, National Hurricane Center, National Weather Center, and National Response Coordination Center, and is the current maintenance and technical support partner for all such facilities. Transitioning to an alternative vendor would require proprietary component redevelopment and potential system reengineering to achieve compatibility, likely necessitating additional equipment purchases and creating system interoperability issues that would impair emergency response times.
Notice text
This requirement is for a sole source award to Spathe Systems LLC - D/B/A Endurion for the purchase of AV equipment, labor costs for installation, travel, programming, and the maintenance services for the equipment, with manufacturer’s warranty support. The FEMA Mobile Emergency Response Support, Thomasville Detachment, requires replacement of the existing system controller. The contractor will engineer, purchase, program, deinstall existing equipment when needed, and install new equipment.
Spathe Systems is a partner of the current maintenance and technical support provider for all RWC’s, MOC’s, RRCC’s, and NOAA Weather centers, NHC, NWC and NRCC and has provided services for the past four years. Spathe Systems is familiar with the design of the existing system and current standards mandated by the Office of Response and Recovery for new upgrades and is the only source that can complete this requirement. Spathe Systems LLC is the sole holder of the current proprietary programming code that is embedded in the existing AV system software. No other vendor possesses the legal access to the source code that is required to diagnose, modify, or rebuild legacy components without the action of reverse-engineering. Transitioning to any other vendor would require redevelopment of proprietary components and potential reengineering to achieve compatibility, likely leading to purchasing additional equipment. Taking these factors into consideration, it would introduce significant schedule, cost, and performance risk which will result in system interoperability issues and decrease response times during an emergency event.
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