Sole Source Notice NFLEX II
Closed Solicitation Posted
- Solicitation number
- N0018926QD199
- Agency
-
Naval Supply Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Washington, District of Columbia 20350, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Navy Naval Supply Systems Command is soliciting quotes for the NFLEX II September Summit, a five-day residential training program, on a sole-source basis to the Kellogg Conference Hotel, with quotes due August 21, 2026. The procurement is sole source because the Kellogg Conference Hotel is the only venue able to satisfy the agency's requirements: proximity to the Pentagon (within 10 miles), capacity for 120 classroom attendees with breakout and spouse session spaces, security infrastructure with commissioned Special Police Officers and Emergency Medical Dispatch-certified dispatchers, on-campus medical evacuation helipad access, and geographic positioning that minimizes travel costs for Pentagon-based speakers.
Place of performance is Washington, DC. The facility must accommodate approximately 120 sleeping rooms nightly (10 additional rooms available September 19 for advance team setup) at federal per diem rates from September 20–26, 2026 for approximately 140 participants. Services required include registration and work rooms with computer hookups; catering for breakfast, lunch, and dinner with capacity to serve 120 simultaneously and flexibility to accommodate one-hour notice changes; conference and breakout rooms with video teleconferencing, wireless microphones, projectors, and on-call IT/AV technician support within five minutes; 24-hour fitness center with lap pool, basketball court, and one-mile running path; 24-hour security; complimentary parking; convention service manager assignment; and optional airport and Metro shuttle service. The facility must be within 20 miles of the Pentagon, 25 miles of Reagan National and Dulles airports, and 10 miles of a Washington Metro stop, with speaker travel time not exceeding 30–45 minutes. The NAICS code is 721110, Hotels. The contract type is firm fixed price with electronic funds transfer payment. Quoters must provide detailed cost documentation and may not alter the solicitation; modifications render quotes nonresponsive.
Notice text
This requirement is sole source as a result of The Kellogg Conference Hotel on Capitol Hill at Gallaudet University is the only source able to satisfy the agencies requirements. The Kellogg Conference Hotel is able to accommodate all variations of requirements that includes being situated in close proximity to the Pentagon, guests lodging, group dining facilities, indoor and outdoor physical fitness facilities, various meeting spaces for variety of programs, adequate security, and AED trained personnel. The majority of speakers who brief at the conference are from the DC area, either at the Pentagon, or in the District itself. Holding the conference near the NCR keeps transportation costs to near zero for speakers The Kellogg Conference Hotel is located on a closed campus under the jurisdiction of Gallaudet University’s Public Safety Officers, assistant supervisors, and supervisors are considered Special Police Officers and are commissioned by the District of Columbia. Dispatchers are certified in Emergency Medical Dispatch with specialized training in response to police, fire, and medical emergencies. The Kellogg Conference Hotel has access to the Gallaudet University athletic field that can be used as a helipad in the event of a medical emergency evacuation is required.
The venue must be easily accessible from the Pentagon in order to minimize travel costs. It must have sufficient capacity to support 120 personnel in a classroom and breakout space for side bar conversation and spouse sessions. Must be able to provide service 20 – 25 September 2026.
Other venues were contacted and assessed, but none could meet the mission requirements.
The Kellogg Conference Hotel fulfills all the above requirements. Further, they are within 10 miles of the Pentagon. Therefore, they are the only available choice.
Files
| File | Type | Posted |
|---|---|---|
| 4.02 Solicitation - N0018926QD199.pdf |
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