Sole Source-FujiFilm Medical Synapse Upgrade for Red Lake Hospital
Closed Special Notice Posted
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- 8(a) Sole Source
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Red Lake, Minnesota 56671, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS), operating under the Department of Health and Human Services and specifically the Bemidji Area office, has published a Notice of Intent to issue a sole source contract award to FujiFilm Medical for Red Lake Hospital located in Red Lake, Minnesota. This Special Notice, posted on December 3, 2025, represents a firm fixed-priced procurement action authorized under Federal Acquisition Regulation 13.501(a), which permits sole source awards when only one source is reasonably available. The contract concerns a software upgrade for the hospital's medical imaging program, specifically a vendor-neutral archive system used to store and retrieve diagnostic images for the Red Lake Radiology Department. FujiFilm Medical has been determined to be the only entity capable of providing the necessary Synapse software upgrades and technical support services, as they are the sole developer, licensor, and provider of technical support for the Synapse family of products.
The primary objective of this procurement is to upgrade the Red Lake Service Unit's Synapse medical imaging system from version 5 to version 7.4, with an estimated contract value of $70,575, which includes hardware replacement necessary to support the software upgrade. The deadline for interested parties to submit quotes or identify their capability is December 13, 2025, with inquiries directed to Winona Kitto, Purchasing Agent, at winona.kitto@ihs.gov. Although this is designated as a sole source award under the 8(a) program set-aside authority, the notice explicitly states that this is not a competitive procurement and interested persons may contact the purchasing agent to express their capability to respond to the requirement. The contract is classified under NAICS code 541511 (Custom Computer Programming Services), and the procurement is structured as a firm fixed-price acquisition for the 2025 acquisition year. Contractors should note that FujiFilm Medical's exclusive ownership of the Synapse product line means that any future purchases of Synapse licenses and support services will necessarily be made directly from FujiFilm Medical Systems.
Notice text
NOTICE OF INTENT TO ISSUE SOLE SOURCE AWARD
The U.S. Department of Health and Human Services (HHS), Indian Health Service (IHS), Bemidji Area intends to award a Firm Fixed Priced Contract on a sole source basis to FujiFilm Medical, for the Red Lake Service Unit in Red Lake MN.
The sole source action will be issued under the authority of Federal Acquisition Regulation (FAR) 13.501(a) - only one source reasonably available. FujiFilm Medical Synapse is currently used for the hospital’s medical imaging program and specifically the diagnostic images requested by local providers. Synapse is a vendor-neutral-archive which is used to store clinical medical images for the Red Lake Radiology Department. Red Lake is currently using this system for the storing and viewing of medical images. Fuji Medical is the developer, sole licensor and sole provider of technical support for the Synapse family of products. They are the only seller of these software upgrades and have no resellers. They are the only entity capable of providing the needed updates and support services. As long as Fuji Medical Systems remains the `owner' of the Synapse family of products, future purchases of Synapse licenses and technical support will have to be made from Fuji Medical Systems. In conclusion, no other source besides Fuji Medical Systems is capable of providing additional Synapse licenses and their technical support teams are the only ones capable of properly installing and configuring the Synapse application together with its associated databases.
The North American Industry Classification System (NAICS) code is 541511 – Custom Computer Programming Services
Point of contact for this acquisition is Purchasing Agent, Winona Kitto at winona.kitto@ihs.gov. This notice of intent is not a request for competitive quotes.
Interested persons may identify their interest and capability to respond to the requirement or submit a quote to Purchasing Agent, Winona Kitto at winona.kitto@ihs.gov. Information received in response to this notice will be considered solely for the purpose of determining whether to conduct a competitive procurement.
Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. In doing so, interested sources must submit technical capabilities, and other information that demonstrates their ability to meet the Government's needs.
Files
| File | Type | Posted |
|---|---|---|
| J-and-A-Other-Than-Full-and-Open- PACS upgrade Signed.pdf |
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