Solar Panel Repair and PMIR

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is soliciting services for solar panel repair and Preventative Maintenance Inspection and Repair (PMIR) for the Southern Arizona VA Health Care System in Tucson, Arizona. The contract encompasses repair of a downed solar panel and ongoing maintenance services for thirteen solar arrays and inverters, including twelve carport-structure arrays and one ground-mount tracking array with a total capacity of 4.5 MW dc. The maintenance work includes regular tasks such as inverter and array cleaning, inspection, thermal imaging, troubleshooting, and potential module replacements for Solaron 250 Grid-Tie Photovoltaic Inverters installed between 2010 and 2011. The solicitation includes detailed performance requirements with seven key objectives covering timely invoicing, quarterly documentation, annual service reports, cleaning schedules, and facility procedures. Questions are due by August 5, 2025 at 11:00 AM MDT, with final responses due August 11, 2025 at 11:00 AM MDT.

This opportunity is designated as a 100% Small Business set-aside under NAICS code 221114 (Solar Electric Power Generation) with a size standard of 500 employees. The base contract period runs from September 1, 2025 through August 31, 2026, with four additional one-year option periods extending through August 31, 2030, creating a potential five-year contract duration. The work involves maintaining solar arrays with inverter capacities ranging from 250kW to 500kW across multiple locations within the SAVAHCS facility. Performance requirements include specific timing mandates such as cleaning inverters every six months, submitting invoices within four weeks of service completion, and coordinating special services as needed. The contract will be performed at the Veterans Affairs facility in Tucson, Arizona, with detailed pricing structures provided for additional module replacements that vary based on array type, service timing, and whether work occurs during standard hours, weekends, or holidays.