Single Wall Control/Double Wall Exam Audiometric Test Suite Miami and Pembroke Pines

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Questions and Answers during Site Visit for Miami Site





Miami:





1) During the site visit it became aware a wheel chair ramp is required with possible hand rail. Is this the responsibility of the Vendor or the VA supply the ramp? It is the responsibility of the vendor to provide.



2) The ceiling is 7'10" floor to ceiling tile. Double walled sound booth will exceed this height. Thus the grid and tiles would need removal before install. The Government will remove the grid and ceiling tiles and reinstall upon installation of the booths.



3) Above the ceiling tile there are several items of concern for installation. Some of these are shown on page 7 of the request. The 1st drawing on the left hand side of the page shows an "existing partial wall in ceiling". In the 3rd and 4th drawing from the left show duct work, sprinkler pipe also at heights of concern. Not shown is a conduit running across the room at about the middle of room near double doors. All of these items are below the minimum clearance needed to install the sound room. These would need removal or height adjustment before install. Partial boarded wall will be removed by Government, as necessary, to provide sufficient access for proper installation. Sprinkler pipe ductwork above ceiling will be removed or rerouted to provide clearance for the sound booth.



4) HVAC, electrical, sprinklers, fire strobes, phone, network/data and other connections to the sound-room are responsibility of VA or Vendor? Typically these are the responsibility of the host facility. Government will provide necessary lines and ducts and make connections. Sound booth should have pre-drilled holes for two sprinklers, pre-cut opening for the supply and return air grills and network/data, fire strobe, electrical connections.



5) The measurements (Miami- Site) in the first drawing on page 7 are significantly different from the measurements I made on site visit. I measured 26' 5" X 14' 3". This does not take in account for the column box on back wall. The Government accepts your measurements as stated.



6) Available space to unload and store panels needed to install sound booth near installation site due to weight of material would be required. The Government will provide space to unload and store panels near the installation site.













Questions and Answers during Site Visit for Pembroke Pines





For Pembroke:





1) There is an existing sound booth with a VA property tag. The removal to clear space for the new sound-room is the responsibility of VA or Vendor? Government will process necessary paperwork for the disposal of the sound booth. Vendor to properly dismantle, remove and dispose of the existing sound booth.



2) If Vendor is responsible for sound booth removal, what are the vendors requirements of the property once disassembled? Is it to be placed in storage, disposal or leave on site for VA disposal? If it is to be delivered to another location what is the approximate distance. It is the responsibility of the vendor to dispose of the booths in accordance with applicable Federal, State and Local laws and regulations.



3) HVAC, electrical, sprinklers, fire strobes, phone, network/data and other connections to the sound booth are responsibility of VA or Vendor? These would be for removal on existing sound booth as well. Typically these are the responsibility of the host facility. The Government will request a proposal to address this item as it is a leased facility. Vendor shall submit specs for required utilities and connections.



4) Available space to unload and store panels needed to install sound booth near installation site due to weight of material would be required. Government will coordinate with building owner for proper site access and storage space. Vendor to provide schedule in advance to Government COR.



5) Due to non-audiology offices located near the current booth location and possible patient traffic how will that interact with un-install old booth and install new. Vendor shall provide services after hours and weekend to minimize impact on patient care activities.



6) Electrical is wired to the wrong circuit breaker box currently at the facility. How will this be handled? The Government will coordinate with the building owner to correct wiring.

##FileName: 1736952/VA248-15-Q-0639 A00001.docx

Description: Single Wall Control/Double Wall Exam Audiometric Test Suite

This is a pre-solicitation notice for a commercial item acquisition and will be conducted in accordance FAR 12 and 13. The Solicitation Number is VA248-15-Q-0639 and is issued as a Request for Quote (RFQ).

This requirement is a Small Business set-aside and only qualified offerors may submit bids. Only quotes submitted by Small Business will be accepted by the Government. Any quote that is submitted by a contractor that is not Small Business will not be considered for award.

The purpose of the Solicitation is for Single Wall control/Double Wall Exam Audiometric Test Suite for Miami (Site) and Pembroke Pines (Site). Intention to solicit proposals in accordance with all terms, conditions, provisions, specifications, and schedules of the solicitation and award a contract on a competitive basis under the authority of 38 U.S.C. 8153 and VHA Directive 1663.



The electronic solicitation will be announced on or about February 10th 2015. The offeror will be responsible for downloading all solicitation documents, amendments and other documents from the Federal Business Opportunities (FedBizOpps) website (www.fbo.gov)

This solicitation requires registration with the System for Award Management (SAM) at www.sam.gov; prior to award, pursuant to applicable regulations and guidelines, without further notices from the Department of Veterans Affairs, Network Contracting Activity 8 - Miami.

All questions must be submitted in writing by NLT February 24th 2015 by COB 1:00pm EST. to the following email address: maria.diaz3@va.gov.



Site Visit schedule as follows:

-Site Visit at the Miami VA Medical Center, main lobby located at 1201 N.W. 16th street, Miami. Florida. 33125. February 19th 2015 Time: 0:900am EST.

-Site Visit for Pembroke Pines, CBOC, 7369 Sheridan Street, Suite 102, Pembroke Pines, Florida 33024. February 20th 2015. Time: 10:00am EST.



See, Attached Document:VA248-15-Q-0639.