Single and Dual Monitor Sit-Stand Desktops

RE: 36C26118Q0200, Amendment A00007

The fourth sentence in the second paragraph of the first page of the solicitation is removed. The sentence that is removed is The delivery date will be thirty (30) days following the effective date of award.

RE: 36C26118Q0200, Amendment A00004

Amendment number A00004 has been cancelled.

RE: 36C26118Q0200, Amendment A00006

The requirements of the procurement have been re-evaluated, and the following salient characteristics are added to the solicitation:

The desks where the sit-stand desktops will be used are long, and there are locked storage bins above that run along the entire length of the desks. It is the policy of the Department of Veterans Affairs that some items, such as purses, be locked up while at the facility. The grommet is in the back corner of the desk, under the storage bins.

Because space is limited, and the locked storage bins need to stay in place, and the grommet is in the back corner of the desk, the sit-stand desktops must fit under the locked storage bins when in the sitting position, and must be able to be extended out past the locked storage bins and up for the standing position. The distance between the top of the desks and the bottom of the locked storage bins is 19 ¾ inches in height. The depth from the desk grommet to the outer edge of the locked storage bin is 14 inches.

The monitor towers must be able to swivel so that the monitors can be positioned as needed by the user to accommodate the optimal and most comfortable viewing of the monitors by the user.

The ability to adjust the height, tilt, and rotation is needed so that the sit-stand desk units may be pulled out and up from the corner of the desk where the grommet is located and adjusted according to the optimal and most comfortable viewing angle of the user.

Sit-stand desktops must incorporate a hydraulic, gas, or some other mechanical method to assist with lifting and lowering the sit-stand desk to reduce chances of physical strain and for the comfort of the user.

RE: 36C26118Q0200, Amendment A00005

The U.S. Government has re-evaluated its delivery requirements, and the following applies to this acquisition:

Acronyms:

VA The Department of Veterans Affairs

VA POC The Department of Veterans Affairs Point of Contact

The following is added to the price cost schedule of supplies and services:

Due to a shortage of available storage at the VA facility, shipment shall be in three shipments. The first shipment shall include thirty-four (34) single monitor sit-stand desktops and sixty-six (66) dual monitor sit-stand desktops. The second shipment shall include thirty-four (34) single monitor sit-stand desktops and sixty-six (66) dual monitor sit-stand desktops. The third shipment shall include thirty-two (32) single monitor sit-stand desktops and sixty-eight (68) dual monitor sit-stand desktops. The first shipment shall be shipped immediately following award of the contemplated contract. The contractor shall be notified by the VA POC when the first shipment of one hundred (100) sit-stand desktops is nearly installed so that the next order of one hundred (100) sit-stand desktops can be shipped, and the same applies to the final shipment of one hundred (100) sit-stand desktops. The name and contact information for the VA POC will be included in the contemplated contract.

The period of performance shall be the effective date of the award through such time as all items have been delivered.

The following FAR clauses have been added and apply to this solicitation:

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the award through the end of the contract period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered issued when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $25.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $700.00;

(2) Any order for a combination of items in excess of $200,000.00; or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-20 Definite Quantity (Oct 1995)

(a) This is a definite-quantity, indefinite-delivery contract for the supplies or services specified, and effective for the period stated, in the Schedule.

(b) The Government shall order the quantity of supplies or services specified in the Schedule, and the Contractor shall furnish them when ordered. Delivery or performance shall be at locations designated in orders issued in accordance with the Ordering clause and the Schedule.

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that time shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor s and Government s rights and obligations with respect to that order to the same extent as if the order were completed during the contract s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after all of the sit-stand desktops listed in the Schedule have been delivered.

(End of Clause)

RE: 36C26118Q0200, Amendment A00003

This amendment is issued to address a question received in response to the solicitation.

Questions (Q) and Answers (A):

Q1. Searches of the internet have not produced the brand name item in that is listed in the brand name or equal solicitation. Please provide some clarification.

A1. They are BodyBilt Maestro sit-stand desktops for both the single and dual monitors. They can be found by going to BodyBilt.com, clicking on the BodyBilt Store drop down box, and by clicking on the Ergonomic Accessories link. The sit-stand desktops are on that webpage.

RE: 36C26118Q0200, Amendment A00002

The time for receipt of quotes for this solicitation has been extended to January 2, 2017 at 4 p.m.

RE: 36C26118Q0200, Amendment A00001

This amendment is issued to address a question received in response to the solicitation.

Questions (Q) and Answers (A):

Q1. In the cost price schedule of supplies and services section of the solicitation, it says that a 3 pivot arm is necessary for conformance. I would assume that it is referring to the monitor containing apparatus? Also, for the dual monitors, you ll require 2-three pivot arms per table?

A1. There is only one pivot arm to support either a single bracket for one monitor or two brackets to support two monitors. The pivot arm attaches to the desk through an access hole in the back of the sit-stand desktop.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is requested, and a written solicitation will not be issued. The solicitation number is 36C26118Q0200, this solicitation is a Request for Quote (RFQ), it is a Total Small Business Set-Aside, and is a Brand Name or Equal solicitation. The North American Industry Classification System (NAICS) code is 337214 Office Furniture (except wood) Manufacturing, and the size standard is 1,000 employees.

Quoters should thoroughly review the Price Cost Schedule of Supplies and Services and be familiar with the requirements of the solicitation prior to submitting a quote in order to be fully aware of the scope of supplies and services required. Failure to do so will not relieve the successful quoter from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Federal Government. The Government shall not reimburse any cost not incorporated into the quoter s price, except as otherwise set forth herein. The delivery date will be thirty (30) days following the effective date of award.

Respond to the requirements of this RFQ by completing the blanks in the Price Cost Schedule of Supplies and Services and by including a completed copy of FAR 52.212-3 Offeror Representations and Certifications Commercial Items (NOV 2017) with quotes. Both are attached to this RFQ. Also, vendors shall include local stock numbers with quotes. Quotes and FAR 52.212-3 Offeror Representations and Certifications Commercial Items (NOV 2017) should be emailed to Susanne.Christen@va.gov. Please ensure that the subject line of all emails includes 36C26118Q0200. Quotes are due by 4 p.m. Eastern Standard Time (EST) on December 29, 2017.

Technical inquiries may be emailed to Susanne.Christen@va.gov. Technical inquiries will be accepted through 1 p.m. EST on December 27, 2017. Please include 36C26118Q0200 in the subject line of inquiries. Telephone requests for information or questions will NOT be accepted. No hard copies of this RFQ will be provided.

CLAUSES, PROVISIONS, AND ADDITIONAL INSTRUCTIONS

1. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.

2. FAR 52.212-1 Instructions to Offerors-Commercial Items (JAN 2017) and FAR 52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017) apply to this acquisition and no addenda are attached.

3. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items (NOV 2017) applies to this acquisition. The clause is attached to this solicitation.

4. FAR 52.211-6 Brand Name or Equal (AUG 1999) applies to this acquisition.

5. FAR 52.214-21 Descriptive Literature (APR 2002) applies to this acquisition.

6. Veterans Affairs Acquisition Regulation (VAAR) 852.211-73 Brand Name or Equal (JAN 2008) applies to this acquisition.

7. Other applicable FAR and VAAR clauses and provisions are attached to this solicitation.

8. The procurement of these commercial supplies and/or services is in accordance with FAR part 12 Commercial Items, FAR part 13 Simplified Acquisition Procedures, and the VAAR, as supplemented with additional information in this notice.

9. BASIS FOR AWARD: Subject to the provisions contained herein, award shall be made to the quoter deemed responsible in accordance with the FAR and who conforms to the solicitation requirements; and whose quote, judged by an overall assessment of the quoter s qualifications specified in this solicitation, meets the technically acceptable standard for the non-price factors and provides the lowest evaluated price. To meet the technically acceptable standard, items quoted must either be brand name or meet the salient characteristics listed in the Price Cost Schedule of Supplies and Services. The Department of Veterans Affairs (VA) intends to issue a firm fixed-price purchase order for commercial supplies and/or services. Any quotes submitted for any name brand items must be from authorized distributor(s), reseller(s), partner(s), or manufacturer(s) or quote will be rejected as nonresponsive. All quoted items shall be new, and shall not be used, refurbished, recycled, or in any other form, including substitutions. If items quoted are not all new, the quote will be rejected as nonresponsive. Delivery shall be F.o.b. destination. Quotes submitted on a basis that is other than F.o.b. destination will be rejected as nonresponsive. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote) after its receipt, unless a written notice of withdrawal is received before award.