Shop Machine Maintenance at Aberdeen Proving Ground, MD

1.  Class Code: J049

2.  NAICS Code:  811310

3.  Subject:  Shop Machine Maintenance

4.  Solicitation Number: W911QX22Q0005

5.  Set-Aside Code: 100% Small Business

6.  Response Date: 11/30/2021

7.  Place of Delivery/Performance: 

U.S. Army Research Laboratory

                                    Aberdeen Proving Grounds, MD 21005

8. 

                        (i)  This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

                        (ii)  The solicitation number is W911QX22Q0005. This acquisition is issued as a Request for Quote (RFQ)

                        (iii)  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07 effective date 9-10-2021.

                        (iv)  This acquisition is set-aside for 100% Small Business.  The associated NAICS code is 811310. The small business size standard is $8,000,000.

                        (v)   The following is a list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable): 

Please provide a quote based on the following CLIN structure. For the T&M CLIN(s) a Not to Exceed (NTE) ceiling amount has been provided as estimated by the Government.

CLIN

CLIN Description

CLIN Type

NTE Ceiling

BASE YEAR

CLIN 0001

Preventive Maintenance

Firm Fixed Price (FFP)

CLIN 0002

Repair Call Labor

Time and Materials (T&M)

$8,100.00

CLIN 0003

Repair Call Parts

T&M

$20,000.00

CLIN 0004

Data Requirements

NSP

OPTION YEAR 1

CLIN 0005

Option 1 Preventive Maintenance

FFP

CLIN 0006

Option 1 Repair Call Labor

T&M

$8,400.00

CLIN 0007

Option 1 Repair Call Parts

T&M

$20,000.00

OPTION YEAR 2

CLIN 0008

Option 2 Preventive Maintenance

FFP

CLIN 0009

Option 2 Repair Call Labor

T&M

$8,700.00

CLIN 00010

Option 2 Repair Call Parts

T&M

$20,000.00

                        (vi)  Description of requirements: In accordance with the Performance Work Statement  (PWS). The PWS and DD 1423 will be provided under separate cover upon request to suitable offerors. Request are due by 23 November 2021.

                        (vii) Period of Performance is:

 

Base Year: 16 December 2021 – 15 December 2022

Option Year 1: 16 December 2022 – 15 December 2023

Option Year 2: 16 December 2023 – 15 December 2024

Location of Performance: Aberdeen Proving Ground, MD. Acceptance shall be performed at Aberdeen Proving Ground, MD. The FOB point is Aberdeen Proving Ground, MD.

                        (viii) The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.  The following addenda have been attached to this provision: None

                        (ix)  The provision at FAR 52.212-2, Evaluation - Commercial Items is applicable to this acquisition.  The specific evaluation criteria to be included in paragraph (a) of that provision are as follows:

Evaluation Criteria – Comparative Evaluation

The specific evaluation is to be used as follows: 

In accordance with FAR 13.106-2(b)(3), comparative evaluation procedures will be utilized.  Comparative evaluation is the comparison of all offers received in response to this solicitation against each other.  An item-by-item comparison of each offer to one another will be performed to determine which offer provides the most benefit to the government.  Award will be made to the offer that is most advantageous to the Government.  The Government may award to the lowest priced offeror that meets the Government’s minimum requirements; however, the Government reserves the right to award to a higher priced offeror exceeding the minimum requirements if it is most advantageous to the Government.  In order to be considered for award, an offer must meet the Government’s minimum technical requirement contained in this solicitation.  The below evaluation factors will be utilized during evaluation (in no order of relative importance): 

Price:

Price will be evaluated based on the total proposed price, including options, (if any). The Government reserves the right and discretion to perform price realism analysis on any offer that appears to be so low as to pose a risk to the Government in understanding the requirements of the solicitation.

Technical Acceptability:

The technical acceptability element of the evaluation will be a determination as to whether the proposed product/service meets the performance characteristics and specifications in the solicitation.  The Technical element of the evaluation shall be based solely on information furnished by the vendor.  The Government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure sufficient information is available, vendors must furnish as part of their proposal all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Government to determine whether the product meets the performance characteristics and specifications of the requirement.  If the offeror proposes to modify a product so as to conform to the requirement of this solicitation, the offeror shall include a clear description of such proposed modifications and clearly mark any descriptive materials to show modifications.

Past Performance:

Past performance will be evaluated based on information provided by the offeror as to actual sales of the proposed effort to industry or Government agencies.  Past performance will consider the ability of the offeror to meet characteristics/objectives, delivery schedules (with warranty fulfillment and maintenance reputation included as applicable).  Offerors shall include two (2) records of sales from the previous 24 months.  Offerors shall identify a point of contact for each sale by providing a name and telephone number. 

                        (x)  Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer.

                        (xi)  The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause: None.

                        (xii)  The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition.  The following additional FAR/DFARS clauses cited in this clause are applicable:

52.203-3     GRATUITIES (APR 1984)

52.203-6     RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUNE

                  2020) Alternate I (OCT 1995)

52.204-10   REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

                  AWARDS (JUN 2020)

52.209-6     PROTECTING THE GOVERNMENT’ INTEREST WHEN SUBCONTRACTING WITH

                  CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

                  (JUN 2020)

52.219-6     DEVIATION 2020-O0008 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MAR

                  2020)

52.219-8     UTILIZATION OF SMALL BUSINESS CONCERNS (OCT 2018)

52.219-14   DEVIATION 2020-O0008 LIMITATIONS ON SUBCONTRACTING (MAR 2020)

52.219-28   POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (SEP 2021)

52.222-3     CONVICT LABOR (JUN 2003)

52.222-21    PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

52.222-26    EQUAL OPPORTUNITY (SEP 2016)

52.222-35    EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

52.222-36    AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUL 2014)

52.222-37    EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS, VETERANS OF

                   THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS (JUN 2020)

52.222-40    NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

                   RELATIONS ACT (DEC 2010)

52.222-50    COMBATING TRAFFICKING IN PERSONS (OCT 2020)

52.222-51    EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR

                   STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR

                   OF CERTAIN EQUIPMENT-REQUIREMENTS (MAY 2014)

52.222-54    EMPLOYMENT ELIGIBILITY VERIFICATION (OCT 2015)

52.223-18    ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

                   DRIVING (JUN 2020)

52.225-13    RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.232-33    PAYMENT BY ELECTRONIC FUNDS TRANSFER—CENTRAL CONTRACTOR

                   REGISTRATION (OCT 2018)

52.232-36    PAYMENT BY THIRD PARTY (MAY 2014)

252.203-7000     REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

                        OFFICIALS (SEP 2011)

252.203-7005    REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

                         OFFICIALS (NOV 2011)

252.204-7003    CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992) 

252.204-7004    DOD ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS (FEB                          2019)

252.204-7008     COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION

                        CONTROLS (OCT 2016)

252.204-7012    SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER

                        INCIDENT REPORTING (DEC 2019)

252.204-7015     NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR

LITIGATION SUPPORT (MAY 2016)

252.204-7016     COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR

                        SERVICES—REPRESENTATION (DEC 2019)

252.204-7017     PROHIBITION ON THE ACQUISITON OF COVERED DEFENSE

                        TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION

                        (MAY 2021)

252.204-7018     PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

                        TELECOMMUNICATIONS EQUIPMENT OR SERVICES (JAN 2021)

252.204-7019     NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV

                        2020)

252.204-7020     NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2020)

252.213-7000     NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF SUPPLIER PERFORMANCE RISK SYSTEM IN PAST PERFORMANCE EVALUATIONS. (SEPT 2019)

252.215-7008     ONLY ONE OFFER (JUL 2019)

252.223-7008     PROHIBITION OF HEXAVALENT CHROMIUM (JUN 2013)

252.225-7016    RESTRICTION ON ACQUISITION OF BALL AND ROLLER BEARINGS (JUN

                        2011)

252.225-7052    RESTRICTION ON THE ACQUISITION OF CERTAIN MAGNETS AND  TUNGSTEN (OCT 2020) DEVIATION 2020-O0005

252.225-7974    DEVIATION 2020-O0005 REPRESENTATION REGARDING BUSINESS

                        OPERATIONS WITH THE MADURO REGIME (DEVIATION 2020-O0005) (FEB

                        2020)

252.226-7001    UTILIZATION OF INDIAN ORGANIZATIONS, AND INDIAN-OWNED

                        ECONOMIC ENTERPRISES, AND NATIVE HAWAIIAN SMALL BUSINESS

                        CONCERNS (APR 2019)

252.232-7003    ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

                        REPORTS (DEC 2018)

252.232-7010     LEVIES ON CONTRACT PAYMENTS (DEC 2006)

252.237-7010     PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR

                        PERSONNEL (JUN 2013)

252.243-7002    REQUESTS FOR EQUITABLE ADJUSTMENT (DEC 2012)

252.244-7000     SUBCONTRACTS FOR COMMERCIAL ITEMS (JAN 2021)

252.246-7003     NOTIFICATION OF POTENTIAL SAFETY ISSUES (JUN 2013)

252.246-7008     SOURCES OF ELECTRONIC PARTS (MAY 2018)

                        (xiii)  The following additional contract requirement(s) or terms and conditions apply (full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document):

52.204-7            SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-13          SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

                        ITEMS (JAN 2021) ALT I (OCT 2014)

52.204-16          COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-18          COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG

                        2020)

52.204-24          REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

                        VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

52.217-8            OPTION TO EXTEND SERVICES (Nov 1999)

52.232-22          LIMITATION OF FUNDS (Apr 1984)

52.232-40          PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

                        SUBCONTRACTORS (DEC 2013)

52.245-1            GOVERNMENT PROPERTY (SEP 2021)

52.245-9           USE AND CHARGES (APR 2012)

252.201-7000     REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011)

252.204-7000    DISCLOSURE OF INFORMATION

252.211-7007     REPORTING OF GOVERNMENT-FURNISHED PROPERTY (AUG 2012)

252.225-7012     PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES (DEC 2017)

252.245-7001     TAGGING, LABELING, AND MARKING OF GOVERNMENT-FURNISHED PROPERTY (APR 2012)

252.245-7002     REPORTING LOSS OF GOVERNMENT PROPERTY (JAN 2021)

252.245-7003     CONTRACTOR PROPERTY MANAGEMENT SYSTEM ADMINISTRATION (APR 2012)

252.245-7004     REPORTING, REUTILIZATION, AND DISPOSAL (DEC 2017)

Full Text:

52.252-2            CLAUSES INCORPORATED BY REFERENCE

252.211-7003    ITEM IDENTIFICATION AND VALUATION

252.223-7999    DEVIATION 2021-O0009 ENSURING ADEQUATE COVID-19 SAFETY

                        PROTOCOLS FOR FEDERAL CONTRACTORS (DEVIATION 2021-O0009)

252.232-7006     WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

Adelphi Special Instructions:

ACC - APG POINT OF CONTACT 

CONTRACTING OFFICER’S REPRESENTATIVE

TYPE OF CONTRACT

NON-PERSONAL SERVICES

DISTRIBUTION STATEMENT C

GOVERNMENT INSPECTION AND ACCEPTANCE

EXERCISE OF OPTION

PAYMENT OFFICE (BANKCARD)

TAX EXEMPTION CERTIFICATE

PAYMENT INSTRUCTIONS

T&M or LH COST DETAILS

LIMITATION OF COST/ FUNDS

SUPERVISION OF EMPLOYEES

WORK HOURS

ID OF CONTRACTOR EMPLOYEES

GOV’T-CONTRACTOR RELATIONSHIPS

RECEIVING ROOM REQUIREMENTS – APG

EXCEPTIONS IN PROPOSAL

ADELPHI CONTRACTING DIVISION WEBSITE

FOREIGN NATIONALS PERFORMING

PAYMENT TERMS

PAST PERFORMANCE INFORMATION

INCREMENTAL FUNDING

EVAL OF 52.217-8 OPTIONS  

                        (xiv)  This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A

                        (xv)  The following notes apply to this announcement: 

In accordance with FAR 32.003, contract financing cannot not be provided for this acquisition.

                        (xvi)  Offers are due on 30 November 2021, by 11:59 AM EST, at: Eddie Kemp; eddie.l.kemp.civ@army.mil

                        (xvii)  For information regarding this solicitation, please contact Eddie Kemp; eddie.l.kemp.civ@army.mil