Sewer Truck Rental

Under this solicitation, a Request for Quotation (RFQ) is hereby issued and is identified under solicitation number FA9301-24-Q-0013.  This solicitation uses simplified acquisition procedures contained in FAR Part 13.  All responsible sources may submit a firm-fixed price (FFP) quote in response to this RFQ. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 (effective 22 May 2024), Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice 20240530 (30 May 2024), and Department of Air Force Acquisition Circular  (DAFAC) 202-0612 (effective 12 June 2024). The Government intends to award a contract resulting from this solicitation to the company who submits the offer deemed the best value to the Government.  This solicitation is issued as a 100% small business set-aside.  The associated NAICS code is 523490—Other Commercial and Industrial Machinery and Equipment Rental and Leasing.  The corresponding small business size standard is $40 Million, and the FSC code is W045.   

The Air Force Test Center (AFTC), Directorate of Contracting, Edwards AFB, CA is seeking sources who are capable of providing for lease (rental) of one (1) Vactor 2100i Vacuum Truck (Sewer Cleaner) brand name or equal vehicle to be delivered to Edwards AFB, CA 93524 within one (1) week after contract award.  The vacuum truck rental shall be for a period of two (2) months with an option for an additional two (2) years, one (1) year options.  The Contractor will be responsible for delivery at the beginning of contract award and pick-up of the rental vehicle at the end of the rental period.  Estimated Rental period:  1 Aug 2024 to 30 September 2024 for the base year, if exercised Option period would runs from 1 October 2024 to 30 September 2026 if both option were exercised.  Please reference the attached Statement of Objectives (SOO) for a list of requirements for the vacuum truck rental. A Vactor 2100i Sewer Cleaner Truck or equivalent vacuum truck is desired.  Please Note:  Preparation of a quotation in response to this RFQ shall take into consideration monthly pricing for renting the specified vacuum truck, the cost for delivering the vehicle and the cost for vehicle pick-up.  Additionally, respondents to this solicitation shall include in the quotation pricing for extending the rental period for an optional 2 years within the pertinent CLINs.  Pricing shall be evaluated by adding all CLINs together including the 2 option years and and, additional 6 months in accordance with FAR 52.217-8 Option to Extend Services to arrive at a total evaluated price (TEP).             

The Contractor shall furnish transportation, labor, materials, and tools necessary to deliver the vacuum truck  and all services and regular schedule maintenance as described in the SOO and in this notice.  The period for the proposed lease begins with the delivery date of the rental vehicle and ends with vehicle pick-up.  Please note: The timeframe for delivery of the rental vehicle is one week after contract award.  Please specify in the quotation the earliest date available for delivery of the rental vehicle.    

Other Requirements:  To gain access to Edwards AFB, Contractor employees will be subject to a criminal history background check and all company owned vehicles must have current vehicle registration, proof of insurance, and the driver must have a valid driver’s license.  It is the Contractor’s responsibility to ensure employees and managers are compliant with applicable Air Force Instructions and OSHA regulations and with all federal, state, and local laws.  Also, the Contractor shall comply with federal, state, and local Environmental laws and regulations.  

RESPONDENTS to this solicitation are to prepare a Quotation that details the terms for leasing one vacuum truck with the features and specifications provided in this solicitation.  Please provide details in the quotation to specify what is included for each line item and supporting documentation for and equal item. The quotation package will be evaluated based on:  Price, Technical Acceptability and past performance to include the Delivery Date.  Contract award will be based on the best value to the Government and will be awarded to the company who is able to meet all the requirements specified in this solicitation at the lowest quoted price.       

Quotes submitted in response to this solicitation must be submitted via email, by 22 July 2024, 4:00 pm, Pacific Daylight Time to the following Government Representatives:  

elsa.ortiz_aguilar@us.af.mil , Phone 661-277-9554 

eric.romero.11@us.af.mil, Phone 661-277-9618 

Please include the following information with your quote: Cage Code, UEI, Tax Identification Number, Prompt Payment Terms, supporting material if submitting an equal item and date the offer expires. 

EVALUATION OF QUOTATIONS/OFFERS: Quotes/offers will be evaluated IAW the procedures under FAR 13.106-2 and FAR 52.212-2.  Award will be made to the offeror that is deemed most advantageous to the Government.  The Government intends to award without discussion.      

LATE OFFERS: Offerors are hereby reminded that an e-mail transmission of the quote/offer will not be recognized as a timely submission unless it is received by the Government prior to the closing date and time. Quotations/offers or modification of quotes/offers received at the address specified for the receipt of offers after the time specified, WILL NOT be considered (IAW FAR 52.212-1(f)). 

All contractors must be registered in the System for Award Management (SAM) in accordance with FAR 52.204-7 prior to any contract award. 

Clauses and Provisions: 

This solicitation incorporates provisions and clauses by reference, with the same force and effect as if they were given in full text.  Please see attached Model contract for a full listing of the applicable clauses and provisions including those requiring fill-ins.  The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with the quotation or offer.