Services: Cardboard Recycling Service

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 8 of 8
Original Date: 10/12/17
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24819Q0033
Posted Date:
10-09-2018
Original Response Date:
10-17-2018
Current Response Date:
10-17-2018
Product or Service Code:
S205
NAICS Code:
562111
Contracting Office Address
Network Contracting Office 8, 300 E. University Ave, Ste 180, Gainesville, FL 32601
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
SOLICITATION NOTICE OF TIERED EVALUATIONS
This procurement is set-aside based on an order of priority as established in 38 U.S.C.
8127.
TIERED EVALUATIONS INCLUDING LARGE BUSINESS CONCERNS: This solicitation is being issued as tiered evaluation with the following tiers: (1) SDVOSB concerns, (2) VOSB concerns, (3) small business concerns with HUBZone small business concerns and 8(a) participants having priority; and (4) large business concerns. If award cannot be made, the solicitation will be cancelled and the requirement resolicited.
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.
The associated North American Industrial Classification System (NAICS) code for this procurement is 562111.
The North Florida/South Georgia Contracting Office is seeking to purchase cardboard disposal services in accordance with the below Performance Work Statement.
All interested companies shall provide quotations for the following:
Services
Line Item
Description
Quantity
Unit Price
Total Price
CLIN 0001
Cardboard Disposal Service, Base Year
11-01-2018 10-30-2019
12 months
CLIN 0002
Option Year 1: Cardboard Disposal Service
11-01-2019 10-30-2020
12 months
CLIN 0003
Option Year 2: Cardboard Disposal Service
11-01-2020 10-30-2021
12 months
CLIN 0004
Option Year 3: Cardboard Disposal Service
11-01-2021 10-30-2022
12 months
CLIN 0005
Option Year 4: Cardboard Disposal Service
11-01-2022 10-30-2023
12 months
GRAND
TOTAL:
PERFORMACE WORK STATEMENT
RECYCLING SERVICES OF CARDBOARD MATERIALS
DESCRIPTION OF SERVICES. The Contractor is responsible for providing all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform cardboard recycling services at the North Florida/South Georgia Veterans Health System (NF/SGVHS). The Contractor is responsible for performing to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are located in section 9 below.
COLLECTION REQUIREMENTS:
Off-Site Recycling. The Contractor shall transport and dispose of all recyclable cardboard materials. The Contractor shall be responsible for any permits or fees associated with the use of off-site disposal locations or marketing centers.
Routes/Schedules Submittals. The Contractor is responsible for establishing vehicle routes and collection schedules to meet the pickup frequency indicated.
Inclement Weather Schedule. The Contractor is responsible for collecting recyclable material during periods of inclement weather. Upon Contractor request, in cases of severe weather, the CO may authorize exceptions. When exceptions are granted, the Contractor is responsible for making up all missed collections within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.
Points of Collection. Collection location for cardboard materials is Malcom Randall
VA Medical Center, 1601 SW Archer Rd. Gainesville, FL. 32608.
Maintaining Collection Area. The Contractor will be responsible for immediately cleaning up any spills, recycling products, and alike or similar scenarios which occur during the servicing of containers. The Contractor, whether spilled by the Contractor or placed there by VA personnel, shall pick up cardboard products within ten feet of the container, during collection. Contractor must use all reasonable efforts to mitigate any leaks
and all incidents of leaking equipment will be reported to the COR without delay
and without failure regardless of the size of the leak.
REPORTS/INVOICES/RECORDS:
Recycling Report. The Contractor is responsible for providing monthly reports detailing the total poundage of cardboard collected via email addressed to the COR.
Invoices. Services will be billed in arrears monthly and invoices must include: poundage of the recycled product, site frequency pickup schedule and date of pickups. Invoices are to be submitted via the Invoice Payment Processing System (Tungsten/OB10)
GENERAL INFORMATION:
Materials Preparation. It shall be the Contractor s responsibility to ensure recyclable materials are packaged as necessary to be received at the recyclable processing centers selected.
Pickups for Gainesville VAMC must be conducted three times per week on Monday, Wednesday, and Friday during the hours of 6:00 am 4:00 pm.
Federal Holidays observed by VHS:
New Years' Day
Labor Day
Martin Luther King Day
Columbus Day
Presidents' Day
Veterans' Day
Memorial Day
Thanksgiving Day
Independence Day
Christmas Day
Also, included would be any other day specifically declared by the President of the United States to be a National Holiday.
When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.
KEY PERSONNEL AND SECURITY:
Contractor personnel must wear a common uniform or identification with the Contractor's name printed in neat and professional manner to be visible and easily readable.
The Contractor shall be responsible to ensure Contractors and Sub-Contractors employees providing work on this contract are: fully trained and completely competent.
It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the COR. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited on the VA campus except in designated smoke shelters.
Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.
Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.
The Contractor is responsible for ensuring all employees possess all required licenses for operating all equipment used in the execution of this contract.
CONTRACTING OFFICER S REPRESENTATIVE (COR):
The designated COR will represent the Contracting Officer in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer.
Contractor Point of Contact
Contractor -- Provide telephone number(s) to call for your Service Department:
Provide name(s) of authorized contact person(s):
PROTECTION OF GOVERNMENT PROPERTY:
During work execution, the Contractor shall take exceptional care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused by the Contractor s failure to adhere to these requirements.
Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the Contractor will be repaired and or replaced to the satisfaction of the VA at the Contractor s expense.
SERVICES NOT COVERED
Any work other than as specified in the contract shall be identified as a non-priced task, and if determined by the Contracting Officer to be within the overall scope of the contract, work shall be added by a modification to the contract prior to the work beginning.
Any work requested that is identified as outside the scope of the contract shall be addressed by the facility as a separate procurement.
MONETARY RECYCLING CREDIT
The VA understands the recycling market varies over time with respect to waste streams that have value rather than cost. Any monetary recycling credit due to NF/SGVHS for recyclable materials will be paid within 30 days of processing materials along with a description of the materials recycled and the credit applied to each category of recyclable materials. Credits due to NF/SGVHS will be paid to the facility through CHECK rather than deducted from the monthly invoice.
Estimated Workload Data/Month
ESTIMATED WORKLOAD DATA/MONTH
ITEM
NAME
ESTIMATED QUANTITY
1.
Cardboard, Recyclable Gainesville, FL.
15,000
Pounds
Place of Performance
Address:
1601 SW Archer Road, Gainesville, FL
Postal Code:
32608
Country:
UNITED STATES
Award shall be made to the offeror whose quotation offers the best value to the government. The government will evaluate information based on the following evaluation criteria: Lowest Price Technically Acceptable. Â
Evaluation Criteria: A firm-fixed price contract will be awarded to the Lowest Priced Technically Acceptable (LPTA) offer.
The following factors will be considered in the evaluation of quotes received under this solicitation. To be considered technically acceptable, the quote must include all items as described in Factors 1 & 2, and in the requirements of the solicitation.
FACTOR 1: TECHNICAL & MANAGEMENT APPROACH- The Offeror's quote shall disclose the technical ability in as much detail as possible, including, but not limited to, the requirements in this section of the RFQ. The technical ability should be specific, detailed and complete enough to clearly and fully demonstrate that the offeror thoroughly understands the intent of the Statement of Work (SOW). Stating that, the offeror understands and shall comply with the SOW, or paraphrasing the SOW, or parts thereof, is considered inadequate.
a. Provide information on your company s ability to perform the services as described in the SOW.
b. Submit a copy of liability insurance.
c. Provide organizational chart, resumes of key personnel, and certification and/or licenses required to perform the services.
FACTOR 2: TOTAL EVALUATED PRICE - All pricing will be evaluated on a total price basis.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items - January 2017
FAR 52.212-3, Offerors Representations and Certifications Commercial Items January 2017
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items January 2017
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders November 2017
The following subparagraphs of FAR 52.212-5 are applicable:
52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016)
52.219-28, Post Award Small Business Program Representation (Jul 2013)
52.222-3, Convict Labor (June 2003)
52.222-21, Prohibition of Segregated Facilities (APR 2015)
52.222 26, Equal Opportunity (SEP 2016)
52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014)
52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013)
52.222-41, Service Contract Labor Standards (MAY 2014)
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014)
52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)
52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)
52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008)
All offers shall be sent to the North Florida/South Georgia Contracting Office 8 via email to Brian Werner, brian.werner1@va.gov , Contract Specialist.
This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than 16:00 EST on 17 October 2018 at brian.werner1@va.gov, to Brian Werner, Contract Specialist, NF/SG Contracting Office, 300 E. University Ave, Ste 180, Gainesville, FL 32601. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mail, mail, or hand-delivery is acceptable, faxed offers will not be considered.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Brian Werner, brian.werner1@va.gov ..