Seedlings and Handplanting, Cache River NWR, AR
Closed Solicitation Posted
- Solicitation number
- 140FS325Q0120
- Agency
- Fish and Wildlife Service Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 115112 Soil Preparation, Planting, and Cultivating
- Points of contact
-
- Fred Riley fred_riley@fws.gov (413) 253-8738
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Fish and Wildlife Service is procuring seedlings and hand planting services for reforestation activities at Cache River National Wildlife Refuge in Arkansas through Request for Quotation 140FS325Q0120. The project requires a contractor to provide and hand plant approximately 30,500 bare root hardwood seedlings across 67 acres of open fields, with seedlings recommended from the Arkansas Department of Agriculture Baucum Nursery and including species such as nuttall oak, water oak, willow oak, bald cypress, overcup oak, bitter pecan, persimmon, red mulberry, and sugarberry. Contractors must have active registration in the System for Award Management (SAM) and the U.S. Treasury's Invoice Processing Platform (IPP), and must demonstrate technical capabilities, past performance, and competitive pricing. The award will be made using a best-value tradeoff method that evaluates technical capabilities, past performance, and price as key factors. Important submission dates include questions due by August 15, 2025, and quote submissions due by August 19, 2025, with a site visit available through refuge contact Neil Lalonde.
This opportunity is designated as a 100% Small Business Set Aside under NAICS code 1151112 (Soil Preparation, Planting, and Cultivating) with a small business size standard of $9.5 million. No incumbent contractors or current service providers are identified in the solicitation documents. While the total contract value is not explicitly stated, the scope involves hand planting 30,500 seedlings using 8 by 12 foot spacing across the 67-acre Brant Tract agricultural area. The performance period is scheduled from January 15, 2026, through March 1, 2026, providing approximately six weeks to complete the reforestation work. The work will be performed at Cache River National Wildlife Refuge in Woodruff County, Arkansas, specifically on the Brant Tract located near Highway 17 and 3 Forks Road, where agricultural land is being converted back to forest habitat.
Notice text
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
U.S. Fish and Wildlife Service is issuing a Request for Quotes for the Seedlings and Handplanting, Cache River NWR, AR. The anticipated performance period is shown below.
Period of Performance:
January 15, 2026 and end on March 1, 2026
Solicitation 140FS325Q0120 is issued as a Request for Quotation (RFQ) is 100% Small Business Set Aside and is conducted under FAR Parts 12 and 13, incorporating provisions and clauses in effect through Federal Acquisition Circular FAC Number: 2024-03, Effective Date: 02/23/2024. The applicable North American Classification System (NAICS) code is 1151112, Soil Preparation, Planting, and Cultivating. The small business size standard is $9.5 Million.
Terms & Conditions:
Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached included in the Attachment SF1449-provisions and clauses- 140FS325Q0120
The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.
In order to be eligible for award, all contractors must have an Active Registration in the System for Award Management (SAM) website https://sam.gov/content/home. Please note, SAM is a free website and there is never a cost to register your entity.
Prior to or following receipt of an award, the Contractor must register with the U.S. Department of the Treasury's Invoice Processing Platform System (IPP) to submit requests for payment. Please note, IPP is a free website and there is never a cost to complete registration. Invoices for services will be paid after the end of the month of service, advanced payments are not allowed.
Instructions
All responsible business may submit a quote, which shall be considered by the agency. Award will be made as a firm-fixed- price Purchase Order. The basis of award is the tradeoff method, where consideration of price and the additional evaluation factors described in the Instructions to offerors. Award will be made to a responsible source in pursuant to FAR subpart 9.1. For additional Instructions to Offerors please reference Attachment SF1449 and Attachments 1-4 .
Important Submission Dates & Site Visit Info:
1. Site Inspection:
Prior to submitting a quote, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.
Please contact the Refuge POC Neil Lalonde at neil_lalonde@fws.gov, 870-503-0260 in regards to arranging a site visit.
2. Question Submission:
All questions regarding this Solicitation must be submitted in writing to the Contract Specialist, Fred Riley at Fred_riley@fws.gov no later than Friday, August 15, 2025, at 2:00pm EDT. If necessary, questions received will be answered through an Amendment to this Solicitation.
Emails must indicate the following in the subject line: Question Submission for 140FS325Q0120.
3. Quote Submission:
Quotes (including all required documents) must be transmitted via e-mail to the Contract Specialist, Fred Riley at fred_riley@fws.gov, no later than Tuesday, August 19, 2025, at 2:00pm EDT.
Emails must indicate the following in the subject line: Quote Submission 140FS325Q0120.
Required Submittal Documents:
Offerors responding to this solicitation must submit the following documents:
- See SF1449- Solicitation- provisions_and_clauses-_FS325Q0120-
TO 52.212-1, INSTRUCTIONS TO OFFERORS
Complete the attached document or your own version that addresses each element.
Your quote will be considered non-responsive and will not be considered if all the above required documents are not completed in full and received as part of your submittal package.
An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and who, based on a subjective assessment from the Government, offers the best value to include technical, past experience, and price. The Government reserves the right to award a contract to other than the lowest priced offer if, in its judgment, the non-cost factors outweighs the price difference.
CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS
See attached documents:
ATTACHMENT 1 Performance Work Statement
ATTACHMENT 2 Quote Schedule
ATTACHMENT 3 SCA Wage Determination
ATTACHMENT 4 Past Performance Questionnaire
Contracting Officer/Office:
Fred Riley, Contract Specialist
U.S. Fish & Wildlife Service - Joint Administrative Operations (JAO)
fred_riley@fws.gov
Attachments
| File | Type | Posted |
|---|---|---|
| Sol_140FS325Q0120_Amd_0002.pdf | ||
| Attachment_2-Quote_Schedule_corrected_0002.docx | DOCX document | |
| Sol_140FS325Q0120_Amd_0001.pdf | ||
| Attachment_5-_Map_0001.pdf | ||
| Attachment_4-_Past_Performance_Data_Document.docx | DOCX document | |
| Sol_140FS325Q0120.pdf | ||
| Attachment_2-Quote_Schedule.docx | DOCX document | |
| Attachment_3-_SCA_Wage_Determination.pdf | ||
| Attachment_1-_Performance_Work_Statement.pdf |
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