Sault Ste. Marie Project Office Operations & Maintenance Equipment Rental

The U.S. Army Corps of Engineers Detroit District is seeking contractors for the The U.S. Army Corps of Engineers Detroit District is seeking contractors for the Sault Ste. Marie Project Office Operations & Maintenance Equipment Rental project.

Technical Requirements:

The US Army Corps of Engineers (USACE) has the need for various construction-related equipment and scaffolding systems. The contract will include delivery and pickup of the equipment. The contractor shall be responsible for delivery, pick up, set up, tear down at site. Equipment shall be in excellent condition with all components in excellent working order. “Excellent” working order implies all equipment features, including the unit’s intended design function systems, environmental control system (heating, air conditioning), hydraulic systems, mechanical systems, etc., shall fully perform to their intended and corresponding function.

There is also a need for regular servicing of equipment throughout the duration of the rental. Equipment parts should be regularly inspected, as recommended by the manufacturer. Parts should be changed out as needed or as stated in operations manual. The contractor shall dictate this arrangement/need at time of delivery and should also be able to provide these services. The Period of Performance shall be for one (1) base year of 12 months and four (4) 12-month option years. The contractor will be expected to provide equipment familiarization to the government operators by a qualified individual for each type of equipment. Rental rates will be based on rental start and rental release dates. Participating users shall be billed as determined by each delivery order; hourly, daily, weekly and monthly (4-week basis) as defined as follows: Hourly: Sixty (60) minutes; Daily: Eight (8) hour workday; Weekly: Five working days (40 hours); Monthly: Four Weeks (20 working days-160 hours). It is anticipated that this requirement will be billed at a monthly rate for rental equipment and pro-rated to a weekly rate if not needed for a complete month.

The Contractor shall provide all routine maintenance and repair at no additional cost to the Government. Trained Contractor service technicians shall be dispatched to the Government Requesters location/site upon receiving equipment repair trouble call. Rental equipment which cannot reasonably be repaired at the location/site during the rental period shall be replaced at no cost to the Government, within twenty-four (24) hours of the Contractor’s determination. The Contractor shall coordinate all manufacturer recall repairs on rented equipment with the Government requester. The contractor shall be responsible for components/parts needing replacement due to normal wear and tear. The Contractor shall provide all repairs of rental equipment within twenty-four (24) hours after acknowledgment, if reasonable. Within that timeframe, the contractor is responsible for repairing the rented equipment or determining it needs to be replaced. The determination for replacement will be decided by a mutual agreement between the Contractor and Government requestor. Any piece of rental equipment requiring repairs determined to be damaged by the requester beyond normal wear and tear as a result of operator negligence and/or lack of reasonable safeguard/security on the part of the requestor will be borne by the Government. All rental equipment will be inspected by the requester upon delivery to user location/site prior to acceptance. Any damage to the equipment including tire condition shall be noted and recorded and brought to the attention of the Contractor`s representative at time of delivery and prior to accepting equipment. If equipment is not repaired within 24 hours, it shall be taken off rent, and the government will not be charged rent on the inoperable unit until all repairs have been made.

General Information:

The North American Industrial Classification System (NAICS) code is 532412, Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing, which has a small business size standard of $35.0 million.

This Request for Proposal (RFP) is intended to be issued as an unrestricted firm-fixed price contract.

Approximate solicitation posting date: mid-August 2022

The solicitation package materials, documents, specifications, and attachments to the anticipated solicitation will be available only electronically and via sam.gov when the solicitation is posted.  Hard copy documents will not be supplied by the Government to any interested parties as a result of this solicitation. 

In order for interested contractors to conduct business with the Federal Government, contractors must be registered in the System for Award Management (SAM) prior to submission of bid. Contractors can access SAM for free at sam.gov.