Sacramento FMU 2025
Closed Pre-Solicitation Posted
- Solicitation number
- HQ003425QABCD
- Agency
-
Washington Headquarters Service
Department of Defense
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- Not on record
- Place of performance
- Sacramento, California 95815, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense's Washington Headquarters Services (WHS) is seeking vendors to provide comprehensive conference support for the Sacramento Family Member Update (FMU) in February 2025. The event, supporting the Defense POW/MIA Accounting Agency (DPAA), requires a facility capable of hosting 400 attendees to brief families of missing servicemen from WWII, Korean War, Cold War, and Vietnam War about remains recovery efforts. Key contract requirements include a facility within 5 miles of Sacramento, handicap accessibility, and a minimum Three Star Hotel/Resort rating. The solicitation seeks vendors to provide conference space, audio-visual equipment, breakout rooms, sleeping accommodations, and light refreshments. Responses are welcome from businesses of all sizes, including Small Businesses, 8(a), SDVOSB, HUBZone, WOSB, and EDWOSB, with capability statements of no more than 3 pages due by January 2, 2025, at 4:00 PM EDT.
The pre-solicitation notice indicates this is a Local Area Set-Aside contract with no specific incumbent mentioned. The event is scheduled for February 22, 2025, with facility needs including a main ballroom, two breakout rooms, extensive AV equipment, and 105 sleeping rooms needed between February 19-22, 2025. While no specific award value is provided, the contract will cover facility rental, audio-visual support, custodial services, and conference material handling. Additional requirements include provisions for special attendee needs and comprehensive event logistics. The procurement will be managed by Contract Specialist Waun Priest, with Contracting Officer Brandiss Smith also involved in the process. Vendors are expected to provide comprehensive conference support that ensures a professional and supportive environment for families of missing servicemembers.
Notice text
The Department of Defense (DoD), Washington Headquarters Services, Acquisition Directorate (WHS‐AD) is seeking vendors who can provide facilities, furniture, equipment and supplies, management, supervision, and labor to provide conference facilities space, audio video support, and light refreshments for the Sacramento Family Member Update (FMU) in support of the Defense POW/MIA Accounting Agency (DPAA). The purpose for the FMU is to meet with family members of missing servicemen from the WWII, the Korean War, the Cold War, and the Vietnam War and brief them on the U.S. government’s efforts to recover their loved one’s remains and return them to their families for burial with full military honors. Does not have to be a small business to respond.
Files
| File | Type | Posted |
|---|---|---|
| CONFERENCE SUPPORT - SOURCES SOUGHT NOTICE.pdf |
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