Sabana Field Research Station Grounds Keeping Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240BE26Q0085
- Agency
-
International Institute of Tropical Forestry Jardin Botanico Sur
Forest Research Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- San Juan, Puerto Rico 00926, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service International Institute of Tropical Forestry seeks quotations for comprehensive grounds keeping services at the Sabana Field Research Station in Luquillo, Puerto Rico, with quotations due August 6, 2026. This is a Total Small Business Set-Aside (NAICS 561730, $9.5 million size standard), issued as a Request for Quotation under FAR Part 12 combined synopsis/solicitation authority.
Place of performance is the Sabana Field Research Station, Road 983 INT 988 KM 6.5, Luquillo, Puerto Rico, encompassing approximately 5,855 square meters across six buildings. The contract runs one base year (October 1, 2026 through December 31, 2026) with four one-year option periods, at firm-fixed price. Work is performed one day per month, Monday through Friday, 7:30 AM to 3:00 PM Atlantic Time, excluding federal holidays.
Services include routine landscaping, vegetation control, roof maintenance, and pressure washing. Specific deliverables include monthly grass cutting to 2.5–3.0 inches, edging and fence maintenance, plant and shrub pruning with 20–30% growth reduction, roof and ground leaf collection, ditch cleaning, monthly TPO membrane roof inspection, and quarterly pressure washing of roofs, sidewalks, concrete surfaces, culverts, and parking areas. Trash collection and disposal must achieve 50% waste diversion. Weed management shall use mechanical or hand removal as primary method, with herbicides only when Contracting Officer Representative–approved using USDA Certified Biobased products. The contractor must comply with OSHA fall protection requirements and maintain worker identification lists.
Labor rates are $9.50 per hour plus $5.55 per hour in fringe benefits per Service Contract Labor Standards. Evaluation criteria include relevant past performance history (three years of similar services), quality control plan, technical approach with personnel qualifications and equipment, and price competitiveness. Monthly performance is monitored; two not-to-exceed notices of non-compliance per performance objective are permitted, with monthly payment reduced by 1/30th of unit price per day for uncorrected deficiencies. Invoices must be submitted electronically via the Department of Treasury's Invoice Processing Platform.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1240B26Q0085 is issued as a Request for Quotation (RFQ) for Sabana Field Research Station Grounds Keeping Services
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 561730 The small business size standard is $9.5 M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
The purpose of this contract is to obtain a comprehensive ground maintenance service to ensure the safety, functionality, and aesthetic quality of its facilities. This Statement of Work (SOW) establishes the scope, standards, and responsibilities for the contractor performing these services. The intent is to maintain all outdoor areas, roofs, and designated surfaces in compliance with applicable regulations and industry best practices. Services include routine landscaping, vegetation control, roof maintenance, and pressure washing exterior surfaces, including the roofs to maintain a clean, safe environment for staff and visitors.
The Sabana Field Research Station (SFRS) located at Road 983 INT 988 KM 6.5, Luquillo, Puerto Rico. The Contractor shall perform all work in full compliance with applicable federal, state, and local laws and regulations, industry standards, and the requirements set forth herein
The contractor shall plan, program, administer, manage, and execute the work necessary to perform housekeeping services in accordance with all federal, state, and local laws and regulations, commercial standard practices, on this Performance Work Statement (PWS).
Files
| File | Type | Posted |
|---|---|---|
| 1240BE26Q0085 Sabana Groundskeeping Maintenance Services.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Sabana Field Research Station Grounds Keeping Services | Award Notice | |
| This notice | Solicitation |
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