S222 patholigical waste disposal at boise VAMC

S222 Boise VAMC, ID Medical Waste Disposal Services

THIS IS A SOURCES SOUGHT NOTICE ONLY.  This is not a solicitation for bids, proposals, proposal abstracts, or quotations.  The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.  The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services:

• Title: Medical Waste Disposal Services

• Tasks:

1. Contractor shall furnish all labor, materials, and expertise for the pick-up, removal, transportation, and disposal of medical waste up to and including regulated medical waste and trace antineoplastic/chemotherapy waste for the VA Medical Center, Boise, Idaho, CBOC (Community Based Outpatient Clinic) in Twin Falls, Idaho, Mountain Home, Idaho, Caldwell, and Salmon Idaho.  

1. All containers and bags supplied by the contractor shall be sealable, clean, and labeled in compliance with Occupational Safety and Health Administration (OSHA), the Environmental Protection Agency (EPA), and the Department of Transportation (DOT).

1. Contractor must meet or exceed all City, County, State, and Federal laws and codes in the transportation and disposal of regulated medical waste.

1. Contractor must meet or exceed all VA requirements for the transport and disposal of regulated medical waste.

1. Contractor vehicles must meet or exceed all City, State, Federal, and DOT licensing and vehicle requirements for transporting medical waste.  The contractor shall supply the VA Representative a copy of the contractors and any subcontractors current DOT license showing they are certified to transport regulated medical waste.

1. Contractor must meet or exceed all State, Federal, OSHA, and Joint Commission standards in the handling and disposing of medical waste as well as the training of personnel in the handling and disposing of regulated medical waste.

1. The VA is responsible for the waste up and until it is disposed of in a VA approved manner.  The contractor will be responsible in showing proof of industry standards for liability insurance for the contractor and any subcontractor who will handle the waste.

1. Contractor shall provide continuing education on packaging and segregation to employees packaging the waste for shipment.

1. Contractor will ensure that all personnel meet or exceed all training requirements for handling and disposing of medical waste as required by OSHA, EPA, DOT, and Joint Commission standards and that the proper documentation is available for review upon request of the Contracting Officer or the Contracting Officer’s Representative (COR).

1. All waste picked up shall be documented with a copy given to the VA Representative at the time of pick up. The documentation shall indicate the number and size of containers that were picked up. The shipping papers shall be signed by the transporter and the generator at the time the waste is picked up.

1. The contractor shall provide to the VA COR a certificate of treatment and disposal by VA approved process for all medical waste picked up. 

1. The contractor will incinerate waste upon request by the VA Medical Center and the contractor shall provide a certificate of destruction to the VA Medical Center for waste requiring incineration at 18000F or greater.

1. PICK UP LOCATIONS, FREQUENCY AND DAYS.

Location                                          Frequency                                                   Day

VAMC, Bldg. 85                                Once per week and as needed.                   Tuesday

Twin Falls CBOC                              As needed                                                     To be determined

Caldwell CBOC                                 As needed                                                     To be determined

Mountain Home CBOC                    As needed                                                     To be determined

Salmon CBOC                                  Once a month                                                 To be determined

1. All changes in pickup dates or locations shall be coordinated by the contractor and the COR.

1. Contractor will make additional pick-ups upon request at an additional cost as agreed to by the VA and the Contractor.

1. Contractor will incinerate waste for an additional cost as agreed to by the VA and the Contractor.  

1. Contractor shall provide a per container price schedule for the disposal of a 28-gallon red waste container.

1. Contractor shall invoice only for containers picked up and disposed of.

1. Regulated Medical Waste will be defined as set forth in VHA Directive 1850.06 Appendix A.

1. The C&A requirements do not apply, and a Security Accreditation Package is not required.

NAICS Anticipated: 562211-HAZARDOUS WASTE TREATMENT AND DISPOSAL

• Type of Contract Anticipated: TBD

• Period of Performance Anticipated: 17 May 2025 to 16 May 2030 (Base + 4 Option Years); additionally, 52.217-8 Option to Extend Services for an additional six (6) months is anticipated.

• Notes: Depending on the results of market research and socioeconomic set-aside decision, the appropriate limitation to subcontracting may be incorporated into resulting solicitation/contract.

• Potential candidates having the capabilities necessary to provide the above stated services are invited to respond to this Sources Sought Notice via e-mail to Sherry Ploor at sharon.ploor@va.gov no later than Friday, 31 January 2025 at 4:30PM MT. No telephone inquiries will be accepted.

• RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: 

  • Company name
  • SAM UEID #
  • Address
  • Business size
  • Point of contact name, phone number and e-mail address
  • Capability statement
  • If applicable, current GSA Federal Supply Schedule contract

Disclaimer and Important Notes:  This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies.  Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement.  There is no solicitation available at this time.