S205--Recycling Services - Tucson CMOP

This Sources Sought Notice is for market research and to determine the method of procurement for recycling services at the Tucson, AZ, CMOP. Based on the responses to this notice, this requirement may be set aside for small businesses or procured through full and open competition.

This notice is not a solicitation for proposals. Responses are for information purposes only. This notice does not authorize contract negotiations or guarantee funding. Requests for a solicitation will not receive a response, and feedback or evaluations will not be provided to companies regarding their submissions.

Documentation of technical expertise must be presented in detail to determine that your company possesses the necessary experience to compete for this acquisition. Responses to this notice must include the following:

Company name, address, and UEI

Point of contact phone number and e-mail address

Company s socioeconomic status (e.g., Small Business, Service-Disabled Veteran Owned

Small Business, Large Business, etc.)

Detailed explanation regarding your company s qualifications, ability, and experience in providing recycling services within the Tucson, AZ geographic region

All interested offerors should submit this information by email to: Teresa.Clark3@va.gov by June 30, 2025, at 3:00 PM CST.

Department of Veterans Affairs - Tucson SW CMOP

Statement of Work - Recycling Services

SUMMARY:

The VA Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, AZ, seeks a service provider to recycle cardboard and plastic commodities generated during the processing of prescription medications for Veterans. This will be a firm-fixed price contract with a duration of one base year and four one-year option periods, which will be exercised at the Government s discretion.

LOCATION:

Tucson CMOP, 3675 E. Britannia Drive, Tucson, AZ 85706

OBJECTIVE:

To ensure the collection of recyclable materials, specifically corrugated cardboard and high-density polyethylene (HDPE) plastic bottles.

SCOPE OF WORK:

Daily pickup of corrugated cardboard from a compactor dumpster provided by the contractor.

Weekly pickup on Fridays of HDPE plastic from a compactor dumpster provided by the contractor.

Daily pickups must occur before 10:00 AM. Weekly pickups must occur on Fridays before 10:00 AM.

ESTIMATED WEIGHTS:

Corrugated Cardboard: 30 tons per month HDPE Plastic: 15 tons per month

GENERAL REQUIREMENTS:

The contractor must use OSHA-compliant equipment to collect containers from specified locations.

Containers shall be moved to the contractor's vehicle, emptied, and returned to their original location.

The contractor shall interrupt their work at any time to avoid disrupting facility operations.

The contractor shall have a quality control program to ensure contract requirements are met.

The contractor must provide a temporary means of collection until the current equipment is removed and new equipment is installed, if necessary.

Contractor-installed loading ramps must be free-standing but may be attached to the recycling equipment for added stability. Any deviation must be pre-negotiated and specified in the contract.

The contractor shall place collection containers and equipment in an area designated by the CMOP.

The contractor shall provide and necessary maintenance, parts, and labor to repair the compactor and any contractor-provided equipment.

COMPACTOR REQUIREMENTS:

Be compatible with the facility s infrastructure and Tucson CMOP s one cubic yard tilt trucks.

Have a safety interlock to disable operation when the loading door is open.

Be Locked Out Tag Out (LOTO) capable with written instructions on how to perform the procedure provided to the Tucson CMOP.

Recycling equipment shall meet or exceed all Federal, State, Local, and OSHA standards.

The contractor shall provide a control switch and training on the proper operation of the compactor.

GOVERNMENT-PROVIDED CONNECTIONS:

The CMOP shall provide two 480VAC 3-phase disconnects at the installation site.

COLLECTION PROCEDURES:

Containers supplied by the contractor must be handled securely to prevent loss of materials. The contractor shall immediately clean up any spillage that occurs during the pick-up process. Containers must be kept clean and sanitized; replacements must be provided within 24 hours if necessary.

RECYCLING PROCEDURES:

The contractor shall market the collected materials to recycling centers and remit the proceeds to the Tucson CMOP via a monthly check. In addition to submitting commodity sales receipts with monthly invoices, weight tickets must be provided at each collection. Recyclable materials must be delivered promptly to a processing facility to ensure proper handling and documentation. Failure to deliver on time will negatively affect contract performance.

OPERATING HOURS AND CONDITIONS:

Operating hours are 5:00 am to 11:00 pm, Monday-Friday, with core hours from 6:00 am to 2:30 pm.

The COR will provide an initial orientation to the facility, but orientations for new employees are the contractor's responsibility.

In the case of weather-induced hazards, collections may be rescheduled without incurring penalties to the contractor or additional cost to the Government.

STANDARDS OF CONDUCT AND SAFETY:

Contract personnel must conduct themselves professionally, avoiding any behaviors that interfere with CMOP operations. Smoking, vaping, possession/use of illegal substances (including medical marijuana), and weapons are prohibited on Government property. Compliance with OSHA and other applicable laws and regulations is exclusively the contractor's obligation. Noncompliance with these standards may be considered grounds for contract termination.

PERFORMANCE STANDARDS:

The contractor must maintain a quality control program to ensure contract specifications are consistently met. Performance will be evaluated on efficiency, timeliness, cleanliness, and proper handling of administrative tasks. Equipment failures must be repaired by 3:30 PM the day after they are reported. Temporary containment solutions must be provided to prevent service disruption.

SURVEILLANCE AND COMPLIANCE:

The CMOP reserves the right to inspect tasks and address service complaints through the Contracting Officer. Valid complaints will be documented and must be addressed by the contractor within 24 hours of notification. Any unresolved disputes will be subject to investigation and resolution by the Contracting Officer.

QUALIFICATION OF OFFERORS:

Offerors must be established in the recycling industry, financially responsible, and demonstrate the capability to perform required services. All offerors must be registered in SAM and, if applicable, the VIP databases for SDVOSB or VOSB status. Liability insurance documentation must be provided at the time of the offer, award, and annually thereafter.