S119--VISN 5 DC UESC VA Project #: VA-27-00007644

SOURCES SOUGHT

NAICS Code:

221122 Electric Power Distribution

221210 Natural Gas Distribution

221310 Water Supply and Irrigation Systems

1. Contract Information: The Department of Veterans Affairs (VA) is conducting market research to identify qualified sources capable of providing the design, implementation, and operation of a Utility Energy Services Contract (UESC) energy management project for the VA Medical Center (VAMC) located at:

Washington VAMC:

50 Irving Street, Northwest

Washington, DC 20422-0001

2. Background: Title 42 U.S.C. 8256 authorizes federal agencies to participate in utility incentive programs designed to increase energy efficiency, enhance water conservation, and manage electricity demand. Agencies may accept financial incentives, goods, or services generally available to utility customers when such incentives support energy or water conservation efforts.

Agencies are encouraged to negotiate with electric, water, and gas utilities to develop cost-effective demand management and conservation programs tailored to agency needs. If an agency meets the eligibility criteria applicable to other customers of a utility incentive program, the utility may not deny the agency rebates or other eligible incentives.

3. Description of the Requirement: A UESC enables agencies to complete energy savings projects without upfront capital investment or specific congressional appropriations. Under a UESC, the selected utility provider finances the project using its own funds, third party financing, or a combination and is repaid through the resulting utility cost savings.

The Utility will:

Conduct a comprehensive energy audit.

Identify energy saving improvements.

Design and construct the approved project.

Develop and implement a savings assurance plan.

Arrange project financing.

Energy savings will be measured throughout the financing term to ensure repayment through verified savings.

4. Project Information: The contractor shall design, engineer, construct, commission, and, if necessary, arrange third party financing for VA identified Energy Conservation Measures (ECMs). The VA s preliminary ECM Wish List represents the full range of ECM categories that may be evaluated during development of the UESC and includes, but is not limited to:

Chiller Plant Improvements

Building Automation Systems / Energy Management Control Systems

Heating, Ventilating, and Air Conditioning Systems

Lighting Improvements

Building Envelope Modifications

Chilled Water, Hot Water, and Steam Distribution Systems

Electric Motors and Drives

Water and Sewer Conservation Systems

Energy Utility Distribution Systems

Energy Cost Reduction through Rate Adjustments

Energy Related Process Improvements

Commissioning / Retro Commissioning (RCx)

Advanced Metering Systems

Note:

The specific ECMs anticipated for this project and evaluated for contractor capability are listed in Question 12 of the Sources Sought Questionnaire. These represent the ECM categories most likely to be pursued initially under this UESC, while the Section 4 list reflects the broader set of ECMs that may be reviewed, expanded, or refined during audit and project development.

Additional Site-Specific Program Information:

The Government anticipates running an accelerated chiller plant design effort immediately following Utility selection. This design effort will occur concurrently with the UESC Feasibility Study and is intended to address critical chilled water, and HVAC system needs. The VAMC is also evaluating potential tie-ins with the VA Facility Recapitalization Program, which focuses on correcting FCA identified deficiencies across core mechanical subsystems including primary and secondary chilled water, cooling towers, air handling equipment, and associated HVAC infrastructure. While these recapitalization activities are separate from this Sources Sought, the accelerated chiller design effort and any related recapitalization coordination may inform future UESC project development

5. Submission Requirements: The Government does not intend to rank submittals or reply to interested companies/firms. This synopsis is for Market Research purposes only and is not a request for proposal (RFP) or request for quote (RFQ). The Government will NOT reimburse respondents for any costs incurred in preparation of a response to this notice. Your firm's response is requested no later than 12:00PM (Noon) EDT, Monday, October 12, 2026. Send responses by email to Justin O Rourke at justin.orourke@va.gov.

Responses must:

Be limited to 20 pages, including the completed questionnaire.

Exclude brochures, cover letters, and other extraneous materials.

Be submitted electronically; hard copy and facsimile submissions will not be accepted.

Personal visits or requests for the purpose of discussing this announcement will not be considered, scheduled, nor will replies be sent. If additional information is required, the Government may contact responding firms directly.

Sources Sought Questionnaire

1. Is your business currently a utility provider to any of the following VAMC?

Washington VAMC:

50 Irving Street, Northwest

Washington, DC 20422-0001

2. Is your business currently authorized by the District of Columbia to provide utility services to any of the aforementioned VAMC?

3. Provide the name and address of your business?

4. Identify a responsible point of contact ,including name, phone number, and email address.

5. Indicate your business size and socioeconomic status.

(Large, Small, 8(a), HUBZone, Service Disabled Veteran Owned Small Business, etc.)

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6. Does your company plan to use an ESCO partner for this project?

If yes, indicate whether the partnership will be competed and describe the competition and selection method.

7. Does your company have a GSA Area-wide Agreement?

If yes, provide the GSA Contract Number.

8. Provide up to three examples of financed energy conservation projects in which your firm acted as the prime contractor, joint venture partner, or first tier subcontractor. For each project, include:

Scope of contractual responsibilities

Location

Client

Construction cost and total financed amount

Customer point of contact

9. Has your company performed a UESC in accordance with DOE/FEMP Guidelines?

If yes, provide the project location and project dollar value.

10. Would your company be willing to perform the Feasibility Study at risk?

(Payment for the Feasibility Study will occur only if the project is awarded.)

11. Does your company have experience coordinating rebates, incentives, or interconnect/transmission discussions or agreements relevant to proposed projects?

12. Based on VA s preliminary ECM list in Section 4, identify your company s expertise and experience with the ECM categories most relevant to this project, including but not limited to the followingÂ

a. Building Automation Systems / Energy Management Control Systems

b. Heating, Ventilating, and Air Conditioning including Boilers and Chillers Â

c. Lighting Improvements Â

d. Building Envelope Improvements Â

e. Chilled Water, Hot Water, and Steam Distribution Systems

f. Renewable Energy Systems Â

g. Commissioning/Retro-Commissioning Â

h. Advanced Metering Systems

13. Provide a summary of your company s expertise and past performance in implementing ECMs related to chilled water plant upgrades. Include examples of projects where your team has successfully delivered solutions for chilled water plant design, modernization, hydronic distribution systems, cooling towers, chiller controls, phased central plant work, commissioning, and maintaining chilled water service during construction. Highlight any innovative approaches or lessons learned that demonstrate your capability in this area.