RFQ 1232SA25Q0426 for Spaghnum Moss for Air Layering
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0426
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 115112 Soil Preparation, Planting, and Cultivating
- PSC
- 8720 Fertilizers
- Place of performance
- Canal Point, Florida 33438, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service is procuring 900 bales of 2.0 cubic feet of long-fibered sphagnum moss for use in air layering to promote rooting of sugarcane stalks during crossing season operations. The moss must meet specific technical requirements including 100% natural and organic composition, water retention capabilities of absorbing 20 times its weight in water, and anti-bacterial properties that suppress soil-borne pathogens. This Request for Quotation (RFQ) 1232SA25Q0426 follows simplified acquisition procedures and utilizes a Lowest Price Technically Acceptable (LPTA) evaluation methodology with two key factors: Technical Capability assessed on a pass/fail basis requiring demonstration of thorough understanding of requirements, and Price evaluated by totaling all Contract Line Items. Quoters must submit electronic responses including SAM.gov registration, completed representations and certifications, and technical packages demonstrating ability to meet all salient characteristics. The quotation submission deadline is August 26, 2025, with pricing required to remain firm for 60 calendar days.
This procurement is designated as a total small business set-aside under NAICS code 115112 with a size standard of $9.5 million in average annual receipts. No incumbent contractors or potential award values are specified in the solicitation materials. The 900 bales represent a substantial quantity requirement that must be delivered FOB Destination to the USDA ARS Sugarcane Field Station located at 12990 Hwy 441N in Canal Point, Florida. Delivery coordination must occur with Canal Point personnel during normal Monday through Friday business hours, with the delivery timeline commencing upon contract award and requiring completion within 60 days after award. The place of performance is specifically the USDA facility in Canal Point, Florida, where the moss will be used in agricultural research operations for sugarcane cultivation. Jovan Haynes serves as the designated point of contact for delivery coordination at the Canal Point facility.
Notice text
COMBINED SYNOPSIS/SOLICITATION
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0426 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as total small business set aside. The associated NAICS code is 115112 the small business size standard is 9.5 million.
v. List CLINS, item descriptions, quantities and units of measure:
Sphagnum Moss 900 bales of 2.0 cu ft
vi. Description/Statement of Work/Specification:
[SEE ATTACHED SPECIFICATIONS]
vii. Date(s) and place(s) of delivery and acceptance:
USDA ARS Sugarcane Field Station
12990 Hwy 441N
Canal Point, FL 33438
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 8am CT, 08/26/2025.
Submit quotes to the following e-mail address(es), by the quote due date and time:
[JOVAN HAYNES; JOVAN.HAYNES@USDA.GOV]
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to [JOVAN HAYNES JOVAN.HAYNES@USDA.GOV] no later than 8/22/2025 [M-F FROM 8AM – 400PM CT].
Files
| File | Type | Posted |
|---|---|---|
| RFQ 1232SA25Q0426 - Terms and Conditions.pdf | ||
| Attachment 1 - Specifications for Moss.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| RFQ 1232SA25Q0426 for Spaghnum Moss for Air Layering | Award Notice | |
| This notice | Solicitation |
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