RFP - The Missouri Army National Guard Requires Behavioral - Base Plus 2 Option Years

The purpose of this Modification/Amendment is to update the PWS, specifically the Technical Exhibit 3 to clarify Estimated Workload.

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The purpose of this Modification/Amendment is to add required clauses missing from orginal RFP and post answers to questions recieved from potential offerors:
Added Clauses:
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT2016
252.204-7000 Disclosure of Information OCT 2016
252.204-7003 Control of Government Personnel Work Product APR 1992
252.204-7006 Billing Instructions OCT 2005
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016
252.239-7001 Information Assurance Contractor Training and Certification JAN 2008
Questions & Answers:
Q1: What is the current level of effort, (number of personnel) being provided by the incumbent in support of the Missouri National Guard?
A1: It should be noted that answering this question doesn't excuse an offeror's proposal from meeting all of the requirements of this combined synopsis/solicitation and performance work statement. It should also be noted that simply proposing the existing staffing mix doesn't automatically make an offeror's proposal technically acceptable.
The current contract has two (2) Psychological Health Coordinator aka "Behavioral Health Professionals" professional services. Performance is completed onsite at the Ike Skelton Training Site (ISTS) in Jefferson City, MO and the Springfield Armory in Springfield, MO.
Q2: Is there an incumbent contract for this effort? a. If so, will the government please provide the vendor name, total contract value, and period of performance? b. If so, will the government provide contact and seniority information for incumbent employees to determine seniority and the applicability of EO 13495, "Nondisplacement of Qualified Workers Under Service Contracts"?
A2: Yes. Reference PWS Paragraph 1.2 Background: The current requirement has been fulfilled at the national level on contract (W9133L-13-D-0003) which is set to expire on 14 September 2018. You can find additional information on the internet at https://www.fpds.gov/fpdsng_cms/index.php/en/ type "W9133L13D0003" into the ezSearch window. You will find all the obligations tied to this IDIQ contract.
The Government will provide incumbent employee contact information pre-award.
Q3: Combined Synopsis Solicitation Document, page 7 - Is there a format the government prefers when submitting the proposal?
A3: Reference Proposal Submission Instructions found on page 1. The preferred submission of an Offeror's questions or proposal is electronic submission by email to forrest.a.hancock.civ@mail.mil. All email subjects shall begin with"18-Q-2024". Hand carried proposals may be delivered to USPFO for Missouri, Purchasing & Contracting Division, ATTN: Mr. Forrest Hancock; 7101 Military Circle, Jefferson City, MO 65101 prior to the end of the solicitation. All proposal shall be submitted by 1:00 P.M. central time on 22 August 2018.
Reference 52.212-1 found on page 5. Highlights; Limit pages of submission to no more than 30 pages, not including the actual solicitation. Technical Proposal (shall address the proposed Management Plan and Staffing Plan). Pricing Proposal (shall price each CLIN found in this solicitation and include an itemized spreadsheet covering the proposed wages, benefits, overhead, profit, travel budget, etc. to support the proposed Pricing). The pricing proposal shall be submitted as a separate document from the rest of the proposal.
RECAP: The preferred submission is electronic in word, excel or pdf format per above. Follow all the instructions of 52.212-1.
Q4: Combined Synopsis Solicitation Document, page 7, FAR 52.212-2 - How will the government evaluate vendor submissions with variable staffing rates, and therefore varying pricing rates? a. What is the criteria to determine staffing acceptability? b. Will the government consider adjusting the CLIN structure to reflect equitable staffing and pricing?
A4: Reference both 52.212-1 and 52.212-2. 52.212-1 states (d) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.
The criteria to determine staffing acceptability is found in 52.212-2 (Acceptable or Unacceptable). This is requirement is be fulfilled utilizing Simplified Acquisition Procedures (reference FAR 13-106-2 - Evaluation of Quotations or Offers). The Government will evaluate each offer in an efficient and minimally burdensome fashion.
CLIN structure will not change. This is a non-personal service performance based acquisition (1 JOB). Reference 52.212-1 - Pricing Proposal (shall price each CLIN found in this solicitation and include an itemized spreadsheet covering the proposed wages, benefits, overhead, profit, travel budget, etc. to support the proposed Pricing). The pricing proposal shall be submitted as a separate document from the rest of the proposal.
Reference Technical Exhibit 1 of the PWS provides the Performance Requirement Summary (PRS). The PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL). Technical Exhibit 2 of the PWS provides the Estimate Workload Data.
Q5: PWS, page 20 - Do the workload numbers include all behavioral health work or just the work of the position(s) covered in this solicitation?
A5: The Estimated Workload Data reflects the deliverables of the PWS
Q6: PWS, page 20 - What is the current caseload of each behavioral health professional?
A6: Reference A1. If you take the Estimated Quantity and divided by two.
Q7: PWS, page 20 - what is the government's definition of "Emergent Counseling"? The number per week seems extremely high.
A7: Any time the Behavioral Health Professional receives an urgent or critical referral or answers an urgent or critical call.
Q8: Wage Determination Document - Does the government expect the Behavioral Health Professional to fall under a specific wage determination?
A8: This is a non-personal service performance based acquisition. The answer to this question is dependent of your proposed Staffing Plan. The government believes that certain deliverables found paragraph 5 are "professional services" which are exempt from a specific wage determination. The U.S. Department of Labor Standard Occupational Classification (SOC) code 21-1014 Mental Health Counselors is the closest category to professional services. This was used to determine the statement of equivalent rates for federal hires (Reference 52.222-42). An offeror's proposed staffing plan could select a wage determination category (ie Medical Record Technician). Follow 52.212-1, include an itemized spreadsheet covering the proposed wages, benefits, overhead, profit, travel budget, etc. to support the proposed pricing..

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is W912NS-18-Q-2024 and is issued as a request for proposals (RFP), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. The associated North American Industrial Classification System (NAICS) code for this procurement is 621330 with a small business size standard of $7.5M. This requirement is a [Total SDVOSB] set-aside and only qualified offerors may submit proposals. All proposals shall reference the RFP number and shall be submitted by 1:00 P.M. central time on 22 August 2018. The anticipated award date is no later than 28 August 2018.

The following commercial services are requested (see enclosed Performance Work Statement - PWS). Please utilize below Contract Line Item Number (CLIN) when submitting proposal.

CLIN 0001: Behavioral Health Professional Services
FFP
BASE YEAR
Period of Performance: 9/15/2018 - 9/14/2019
Quantity: 1
Unit of Measure: JOB
Price: ____________

CLIN 0002: Travel Budget (subject to Joint Travel Regulation)
FFP
BASE YEAR
Period of Performance: 9/15/2018 - 9/14/2019
Quantity: 1
Unit of Measure: JOB
Price: $20,000 NTE

CLIN 0003: Contractor Manpower Reporting Application (CMRA)
FFP
BASE YEAR
Period of Performance: 9/15/2018 - 9/14/2019
Quantity: 1
Unit of Measure: JOB
Price: ____________

CLIN 0004: Behavioral Health Professional Services
FFP
OPTION YEAR 1
Period of Performance: 9/15/2019 - 9/14/2020
Quantity: 1
Unit of Measure: JOB
Price: ____________

CLIN 0005: Travel Budget (subject to Joint Travel Regulation)
FFP
OPTION YEAR 1
Period of Performance: 9/15/2019 - 9/14/2020
Quantity: 1
Unit of Measure: JOB
Price: $20,000 NTE

CLIN 0006: Contractor Manpower Reporting Application (CMRA)
FFP
OPTION YEAR 1
Period of Performance: 9/15/2019 - 9/14/2020
Quantity: 1
Unit of Measure: JOB
Price: ____________

CLIN 0007: Behavioral Health Professional Services
FFP
OPTION YEAR 2
Period of Performance: 9/15/2020 - 9/14/2021
Quantity: 1
Unit of Measure: JOB
Price: ____________

CLIN 0008: Travel Budget (subject to Joint Travel Regulation)
FFP
OPTION YEAR 2
Period of Performance: 9/15/2020 - 9/14/2021
Quantity: 1
Unit of Measure: JOB
Price: $20,000 NTE

CLIN 0009: Contractor Manpower Reporting Application (CMRA)
FFP
OPTION YEAR 2
Period of Performance: 9/15/2020 - 9/14/2021
Quantity: 1
Unit of Measure: JOB
Price: ____________

Proposal Submission Instructions: Clause 52.212-1 (found in CLAUSES INCORPORATED BY FULL TEXT) provides detailed instructions on what shall be included in an offeror's proposal. The preferred submission of an Offeror's questions or proposal is electronic submission by email to forrest.a.hancock.civ@mail.mil. All email subjects shall begin with"18-Q-2024". Hand carried proposals may be delivered to USPFO for Missouri, Purchasing & Contracting Division, ATTN: Mr. Forrest Hancock; 7101 Military Circle, Jefferson City, MO 65101 prior to the end of the solicitation. All proposal shall be submitted by 1:00 P.M. central time on 22 August 2018.

Question Submission Deadline: Interested Offerors shall submit any questions concerning the combined synopsis/solicitation at the earliest time possible but no later than 1:00 P.M. central time on 14 August 2018 to enable the Government time to respond in a FBO posting for fair opportunity to all interested parties. Questions received after this date and time will only be considered if it is determined by the Contracting Officer to be in the best interest of the Government.

Basis of Award: Lowest Price Technically Acceptable. Clause 52.212-2 (found in CLAUSES INCORPORATED BY FULL TEXT) provides detailed criteria on how an offeror's proposal will be evaluated in order to be determined technically. The offer with the lowest price determined to be technically acceptable will receive the award.

RFP Attachments:

Full Text of the RFP (to include Clauses and Provisions by reference or full text)

Performance Work Statement

Wage Determination
Bi-Weekly Statistical and Narrative Report Template

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