RFP for Nursing Home Services Pittsburgh

Added: Nov 14, 2016 9:59 am Modified: Nov 28, 2016 8:15 amTrack Changes 1



Pre-proposal conference agenda and talking points, CNH Services, Pittsburgh VA244-16-R-1380

Prepared by: Herb Byrns

Reference is made to all documents posted to FedBizOpps (FBO) under Request for Proposal (RFP) VA244-16-R-1380.

A pre-proposal conference was held for the RFP for Community Nursing Home Services on November 18, 2016 via telephone conference. Leading the conference was Herb Byrns Herbert.byrns@va.gov , who is the Contracting Officer for this procurement.

Areas covered during the pre-proposal conference were;

Introduction and discussion of Contracting Officer (CO) and Contracting Officer Representative (COR) roles.

Discussion of procurement integrity and the use of the FBO Government website www.fbo.gov to post Government business opportunities and information related to those opportunities.

Reminder that all questions regarding this procurement should be emailed to the CO. And that there would be no changes to the RFP unless the changes are posted to FBO in the form or a formal RFP Amendment document.

Reintroduction of the procurement from a summary level read directly from the pre-solicitation synopsis.

Per the RFP, Section E, the Government intends to award up to 20 Basic Ordering Agreements (BOA). Proposals are due on December 5th, 2016 and should be sent to the CO via email. Hard copies are not required. The RFP shall remain open until March 31, 2017 in the event the requirements by County are not filled. However, it is in the vendors best interest to get proposals in by the December 5th, 2016 cutoff.

Reminder that all entities have to be registered in the Government s System for Award Management (SAM) prior to receiving a BOA award. Proposals may be submitted and evaluated however an award cannot be made until the SAM record is active.

The CO then proceeded to summarize each section of the RFP including;

The Performance Work Statement

Schedule of Items and what is included in the rates and the fact that the rates shall be adjusted on an annual basis based on the published Medicare rates from the Federal Register.

Pricing and the eight blended Medicare categories. Instructions and an example of how to prepare pricing for submission with the proposal are provided in Attachment 5 to the RFP. Attachment 5 can be downloaded from FBO.

Section C Terms and Conditions. These are standard Government terms for Commercial Contracts and agreements.

Section E of the RFP was discussed at length especially the areas, 1) describing what to include with proposals when submitted and 2) the evaluation criteria which every proposal will be evaluated against.

Offeror Questions and Government Responses are presented below. Note: the RFP is not changed based on information below.

Question: What blocks do we fill out for submission of offer on the Government 1449 form? Response: Fill out blocks 17 and 30.

Question: Do we only have to fill out Attachment 4, Pricing as our proposal? Response: No, see Table in Section E, Instructions to Offerors in RFP, copied in below.

Item

Description

Submit to:

1

From 8. a)- Cover letter with POC information.

Herbert.Byrns@va.gov.

2

From 8. b)- Signed form 1449, blocks 17 and 30a.

Herbert.Byrns@va.gov.

3

From 8. b)- Completed representations from FAR provisions 52.209-5 and 52.209-7 (located in solicitation).

Herbert.Byrns@va.gov.

4

From 8. c)- Completed pricing Attachment with calculations.

Herbert.Byrns@va.gov.

5

From 8. d) i.- Copy of latest State inspection with plans of correction. Listing of any State Ombudsman reports.

Herbert.Byrns@va.gov.

6

From 8. d) ii.- Copy of current State nursing home license.

Herbert.Byrns@va.gov.

7

From 8. d) iii.- Copy of current insurance.

Herbert.Byrns@va.gov.



Question: The proposals are to be evaluated as Lowest Price Technically Acceptable . What does that mean? Response: Awards will be made to the most competitive proposals. Lowest Price Technical Acceptable means that BOAs will be awarded for proposals which are evaluated as Technically Acceptable against the criteria presented in the Section E, Evaluation Criteria that offer the highest discounts (which equates to Lowest Price). All proposals received will be evaluated utilizing these criteria.

Question: If we have an existing BOA should we submit a proposal? Response: If your BOA expires calendar year 2017 and there are no more options for extension, and you are interested in continuing to participate in the VA Nursing Home Program than you should submit a proposal.

Question: Regarding pricing, can we apply different discounts for different categories? Response: Yes, you can apply different discounts, or add-on, percentages by category.

Question: If there are multiple Nursing Facilities under one parent should we submit one proposal or would you need multiple proposals? Response: It really depends on how the parent does business. The important thing to remember is that each home shall be evaluated and priced individually.

Question: I wanted to know if there is any way to follow who wins the RFP without being part of the bidding process? Response: In accordance with Section E, Instructions to Offerors in the RFP, Individual non-award notifications will not be published. The Contracting Officer will publish an electronically-consolidated notification via a Federal Business Opportunities Award Notice once all sites Basic Ordering Agreements (BOAs) have been awarded. The award posting notice on the Federal Business Opportunity (FBO) website, (http://www.fbo.gov/), will serve as non-awardees official electronic notification of award.





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