RFI Scott AFB Yellow Ribbon Event Lodging Catering and Childcare

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement is being issued as a request for quotation (RFQ) and constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-08. This combined synopsis/solicitation is set-aside 100% for small business. North American Industrial Classification Standard 721110 applies to this solicitation; business size standard is $35,000,000.00 dollars. The Contracting Officer reserves the right to award under a different NAICS if the company would qualify as a small business under the solicited NAICS.

The following is needed:

Quotes for all aspects of hosting a Yellow Ribbon Event (a program designed to lodge, feed, and host conferences space for military attendees and their families including childcare).

-This is a TWO day event with an additional day for preparation (17 Feb)

-Date of event: Projected dates 17 Feb – 19 Feb. (Can quote options)

-Location within 50 miles of Scott AFB, IL 62228

FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS ACQUISITION. NO CONTRACT AWARD WILL BE MADE UNTIL APPROPRIATED FUNDS ARE MADE AVAILABLE.

Preparing and Submitting your Quote:

Response is encouraged to include past performance information: other military, commercial, and civilian companies with whom you have done business. Include country of manufacture for all items. Include feasible delivery dates.

Because there is a possibility of multiple awards, splitting the contract for the various functions, please submit separate severable quotes for each portion. The quote can also indicate any discounts for the government executing all quotes under a single contract.

Preferred CLIN structure:

Conference space, meals, and lodging

CLIN 0001: Registration Space (IAW PWS para 5.3)– 1 each

                                six (6) tables, skirted, with two (2) chairs each.

CLIN 0002: Conference Space (IAW PWS para 5.4.2)– 1 each

                                Sitting room for approximately 300 attendees.

                                Continuous self-service ice water, iced tea, coffee and hot tea

                                Appropriate staging & podium with American Flag

                                Microphone – wireless preferred

                                Mixer to produce sound & volume for microphone

                                Screen(s) (10’ or appropriate for size of audience/room)

                                Projector for PowerPoint presentations

                                Wi-Fi connection for computer

                                Notepads/pens

CLIN 0003: Breakout Rooms (IAW PWS para 5.4.3)– 5 each

                                Set up in classroom style with seating for approximately 50 attendees.

                                Continues self-service ice water

                                Projector and screen

                                Wi-Fi connection

                                Microphone

                                Podium

                                Notepads/pens, if available

CLIN 0004: Child/Youth Care Rooms (IAW PWS para 5.4.4) – 3 each

One (1) Childcare Room that can accommodate 10 children, ages 0-5 years.

Two (2) Childcare Rooms that can accommodate 10 children in each room, ages 6 years and older.

CLIN 0005: Administrative Staff Room (IAW PWS para 5.4.5) – 2 each

                                Tables/chairs to seat 10 people

                                Wi-Fi access

                                Continuous water and coffee

CLIN 0006: Meals (IAW PWS Annex A)

                                Approximately 300 attendees each meal

                                Breakfast: Breakfast buffet (eggs, meat, potato, fruit, pastries, juices, coffee, tea, water)

                                Lunch: Lunch with salad and dessert

                                Beverages: coffee, tea (iced & hot) and water (available during entire event)

CLIN 0007: Additional Support Items (IAW PWS Annex B)

                                Display Stands

                                A/V Personnel

                                Laser Printer with toner

CLIN 0008: Shuttle Service (IAW PWS Annex C)

                                Airport transportation

Lodging

CLIN 0009: Lodging

                                Approximately 210 lodging nights (Approximately 175 Friday and 35 Saturday nights)

                                All rooms for attendees will be at the Government Rate and on contract

                                Final numbers will be provided NLT 3 days prior to event

                                Late checkout preferred

Childcare

CLIN 0010: Childcare

                                Approximately 30 children expected. Number to be more firm later in the process.

All questions and quotes must be directed to 126 Contracting Officer via email at 126.ARW.MSC.Org@us.af.mil . Questions asked within 1 week of solicitation close will be answered at the discretion of the Contracting Officer. Please make quotes good for 30 days, if possible. Emailed quotes are preferred. Late quotes may be rejected at the Contracting Officer’s discretion.

Place the solicitation number in the subject line of any email.

Evaluation:

The Government plans to award a contract resulting from this solicitation to the offer conforming to the solicitation which will be most advantageous to the Government. Quotes will be evaluated using price, technical, and past performance. All solicitation specifications are not absolute and the 126ARW will consider innovative solutions to this requirement. *if vendor wants to propose alternative layouts, configurations, or solutions to issues, the government wants to entertain these changes* Quotes may be comparatively evaluated in compliance with FAR 13.106-2 (b) (3). Be sure to submit/attach enough additional information to enable the Government to fully ascertain the specifications/capabilities of any products quoted. The government will seek 3rd party consumer reviews of quoted items to determine technical ratings.

Technical factors will look at location, quality, amount of supports, experience, and amenities.

The government also reserves the option to pursue military conference space, catering, and military lodging. Military conference space and lodging will be treated as stand alone quotes for competitive purposes. If the government were to use military conference space the government would contract out childcare and maybe lodging as separate contracts.

GOVERNMENT INTENDS TO ISSUE ONE (1) CONTRACT BUT RESERVES THE RIGHT TO CONSIDER PARTIAL OR MULTIPLE AWARDS. If not already registered in SAM, go to WWW.SAM.GOV to register prior to submitting quote. At the time of evaluation of your quote, your company must have an active status in SAM.gov.

The government does expect to negotiate quote details such as CLIN structures and variable pricing to accomidate flexible lodging and meal numbers before final award.

Electronic Documents: All electronic documents must NOT be “secured”, “locked”, or otherwise inaccessible. Submitter risks rejection if documents prove inhospitable to viewing and evaluation. Utilize standard Microsoft or Adobe formats, and net file size of all documents should be less than 10MB.

Site Visit:

Site visit might be required of any quoted location to confirm quality. 

The selected Offeror must comply with the following Clauses, which are incorporated herein by reference:

52.203-6 Restrictions on Subcontractor Sales to The Government Jun 2020

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun 2020

52.204-18 Commercial and Government Entity Code Maintenance Aug 2020

52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed by… Nov 2021

53.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance... Nov 2021

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors… Jun 2020

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015

52.212-4 Contract Terms and Conditions--Commercial Items Oct 2018

52.212-5 Contract Terms and Conditions Required to Implement Statutes… Jan 2021

52.212-5 (Dev) Contract Terms and Conditions… (Deviation 2018-O0021) Oct 2018

52.219-28 Post-Award Small Business Program Representation Nov 2020

52.222-19 Child Labor -- Cooperation with Authorities and Remedies Jan 2020

52.222-21 Prohibition of Segregated Facilities Apr 2015

52.222-26 Equal Opportunity Sep 2016

52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020

52.222-50 Combating Trafficking in Persons Nov 2021

52.223-5 Pollution Prevention and Right-to-Know Information May 2011

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluoro… Jun 2016

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Jun 2020

52.225-13 Restrictions on Certain Foreign Purchases Feb 2021

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Nov 2021

52.233-3 Protest After Award Aug 1996

52-233-4 Applicable Law for Breach of Contract Claim Oct 2004

52.237-2 Protection of Government Buildings, Equipment, And Vegetation Apr 1984

52.252-2 Clauses Incorporated by Reference Feb 1998

52.252-6 Authorized Deviations in Clauses Nov 2020

252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2022

252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013

252.204-7003 Control of Government Personnel Work Product Apr 1992

252.204-7006 Billing Instructions Oct 2005

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Dec 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support May 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications… Jan 2021

252.204-7020 NIST SP 800-171 DoD Assessment Requirements Mar 2022

252.211-7003 Item Unique Identification and Valuation Mar-16

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous… Sep 2014

252.223-7008 Prohibition of Hexavalent Chromium Jun 2013

252.225-7000 Buy American--Balance of Payments Program Certificate-- Basic Nov 2014

252.225-7002 Qualifying Country Sources as Subcontractors Dec 2017

252.225-7036 Buy American--Free Trade Agreements--Balance of Payments Program--Basic Dec 2017

252.225-7048 Export-Controlled Items Jun 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec 2018

252.232-7006 Wide Area Workflow Payment Instructions Dec 2018

252.232-7010 Levies on Contract Payments Dec 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Jun 2013

252.243-7001 Pricing Of Contract Modifications Dec 1991

252.244-7000 Subcontracts for Commercial Items Jan 2021

252.247-7023 Transportation of Supplies by Sea Feb 2019

52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era,…Jun 2020

52.222-37, Employment Reports on Veterans Jun 2020

52.242-13 Bankruptcy Jul 1995

Over $150

252.209-7004 Subcontracting With Firms That… Sponsor of Terrorism May-19

Provisions

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal… Jan 2017

52.204-7 System for Award Management Oct 2018

52.204-16 Commercial and Government Entity Code Reporting Aug 2020

52.204-17 Ownership or Control of Offeror Aug 2020

52.204-20 Predecessor of Offeror Aug 2020

52.204-22 Alternative Line Item Proposal Jan 2017

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance… Nov 2021

52.204-26 Covered Telecommunications Equipment or Services-Representation. Oct 2020

52.207-4 Economic Purchase Quantity-Supplies Aug 1987

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony… Feb 2016

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial… Oct 2022

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Rep...  Dec 2016

52.225-18 Place of Manufacture Aug 2018

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or… Jun 2020

252.203-7005 Representation Relating to Compensation of Former DoD Officials Sep 2022

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct 2016

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance… Sep 2019

Small Business Set-Aside

52.219-6 Notice Of Total Small Business Set-Aside Nov 2020

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony… Feb 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation Dec 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications… May 2021

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements Mar 2022

Services

52.222-41 Service Contract Labor Standards Aug 2018

52.222-42 Statement of Equivalent Rates for Federal Hires May 2014

52.222-55 Minimum Wages Under Executive Order 13658 Nov 2020

52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2017