RFI - Hotel & Meeting Facilities Capability
Closed Pre-Solicitation Posted
- Solicitation number
- CircuitExecutiveOffice_RFI_2026-00001
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Washington, District of Columbia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Administrative Office of the U.S. Courts, Office of the Circuit Executive for the District of Columbia Circuit, is conducting market research through a Request for Information for hotel and meeting facilities to support a biannual judicial conference scheduled June 27–30, 2028, with responses due August 10, 2026.
The government seeks a 4-star equivalent or better hotel facility located outside the Washington, D.C. metro area in Delaware, Maryland, North Carolina, Pennsylvania, Virginia, or West Virginia. The facility must accommodate approximately 400–450 attendees across 895 total room nights (15 rooms Monday, 280 Tuesday, 300 Wednesday, 300 Thursday). Required meeting and function spaces include a 500-square-foot staff office and security command post, event registration area, ballroom for 400 classroom-style with staging and dual projection screens, one 40–50 person breakout room, and three separate event spaces for receptions and dinners (capacity 250–450) with both outdoor and indoor options. Audiovisual requirements include video recording capability, LCD projectors with dual screens, confidence monitor, podium with microphones, video camera, DVD player, and wired/wireless internet.
Food and beverage requirements include hot buffet breakfasts on three days, morning breaks, welcome reception with hot and cold hors d'oeuvres, and sit-down dinner on Thursday. The facility must comply with the Hotel and Motel Fire Safety Act of 1990, appear on the U.S. Fire Administration National Master List, be ADA compliant, be registered on the Central Contractor Registration website, and accept government purchase orders. Submissions must come directly from hotels; third-party agencies and brokers will be deemed non-responsive. Contact Marina Fevola at marina_fevola@cadc.uscourts.gov.
Notice text
This is a Request for Information (RFI) for hotel and meeting facilities capable of meeting the requirements in the attached RFI. As part of its market research, the Office of the Circuit Executive for the District of Columbia Circuit is issuing this RFI to determine if there exists an adequate number of qualified and interested contractors capable of the scope of the requirement in the draft solicitation. The Government may use the responses to this RFI for information and planning purposes. The draft solicitation describes only the currently contemplated possible scope of services and is subject to change in the final solicitation. The acquisition strategy is still under development and has not been finalized.
Files
| File | Type | Posted |
|---|---|---|
| RFI for Hotel and Conference Space Capability.pdf |
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