Retrofit kits for Conviron PGC Flex chambers to add auto watering system (2 each) for the USDA, ARS in Adams, OR
Closed Solicitation Posted
- Solicitation number
- 12905B25Q0032
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Place of performance
- Adams, Oregon 97810, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service (USDA ARS) is seeking two retrofit kits to add automated watering systems to existing Conviron PGC Flex growth chambers located at the Soil and Water Conservation Research Center in Adams, Oregon. The solicitation (Number 12905B25Q0032) is specifically for retrofit kits with proprietary software and hardware that will enable automated irrigation control through the chamber's mainframe computer for two specific chambers with serial numbers 190371 and 190372. Potential offerors must complete FAR Provision 52.212-3 representations and certifications online in SAM.gov and submit their quotes electronically to Shelley.steen@usda.gov by May 23, 2025, at 3:00 PM EDT. Any questions regarding the solicitation must be submitted in writing to the contracting officer no later than May 21, 2025. The evaluation criteria and specific requirements are detailed in the attached RFQ terms and conditions.
The solicitation is designated as a Total Small Business set-aside under NAICS code 334516, with a small business size standard of 1,000 employees. The procurement is for Conviron, Controlled Environments Inc. of Pembina, ND, which has been identified as the sole source provider for these specific retrofit kits due to their proprietary software and hardware. The contract requires delivery within 60 days to the USDA ARS facility, with all delivery costs to be included in the quote and the delivery designated as FOB Destination. The procurement will be conducted under simplified acquisition procedures for commercial items, with the government reserving the right to consider late quotes if it is in their best interest. The specific retrofit kits will include a hose bib connection, auxiliary switch, control panel termination, and a software update to enable automated irrigation control.
Notice text
This is a solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 12905B25Q00328 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated January 28, 2025.
This solicitation is issued a Total Small Business set aside. The associated NAICS code is 334516, and the small business size standard is 1,000 employees.
List CLINS, item descriptions, quantities and units of measure:
- Retrofit kit, auto watering system for existing Conviron PGC-FLEX chambers, (2 each). Serial numbers 190371 and 190372
Description/Statement of Work/Specification:
Please see attach minimum acceptable specifications
Date(s) and place(s) of delivery and acceptance:
Delivery within 60 days to the USDA, ARS, Soil and Water Conservation Research center at 48037 Tubbs Ranch Road in Adams, Oregon 97810
This requirement shall be FOB Destination. Any and all costs for delivery to the location in Adams, OR shall be included in your quote.
FAR Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place offers are due.
Offers are due by May 23, 2025 at 3:00pm EDT.
Submit offers to the following e-mail address(es), by the offer due date and time:
Shelley.steen@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Shelley Steen at shelley.steen@usda.gov no later than May 21, 2025
Files
| File | Type | Posted |
|---|---|---|
| RV1-TandCs as of FAC 2025-03-DEV.docx | DOCX document | |
| BNJ_Final with all revisions.pdf | ||
| Minimum Specifications - Conviron Irrigation Retrofit.pdf |
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