Resale Ordering Agreement (ROA) Modification for FDS items

Defense Commissary Agency is distributing to all FDS contractors a conformed final Resale Ordering Agreement (ROA) modification effective November 11, 2026, with formal execution packages arriving the week of October 19, 2026.

The modification restructures DeCA's ordering and payment model for Frequent Delivery System items. Suppliers retain responsibility for maintaining Cost of Goods pricing, item submissions, pricing compliance, brand certifications, code dating, recall notifications, and regulatory compliance. However, suppliers no longer receive direct payment from DeCA. Instead, DeCA purchases FDS items from DeCA-authorized Distributors under separate agreements, and payment flows to Distributors at the established COG; suppliers must make items available to designated Distributors as required.

Pricing submissions continue monthly or semi-monthly through EDI 879 or DeCA Web Pricing, effective on specified Sundays. Suppliers must warrant that DeCA receives the most favorable pricing and trade terms available in the U.S. marketplace or military resale channel, including all discounts, rebates, allowances, promotional support, and payment terms. Monthly trade-term reports are due within fifteen days of month-end; detailed cost breakdowns are due within ten days upon request. Shelf-life requirements range from 10 days for milk to 30 days for center-store grocery. The modification adds FAR 52.222-90 for orders exceeding the micro-purchase threshold and implements new seafood sourcing restrictions under 10 U.S.C. 4862(g). DeCA retains unilateral rights to terminate without cost, exercise direct ordering, modify stocking requirements with 30 days' notice, and require swell allowances be incorporated into COG or passed through the Distributor. Contractors should ensure designated corporate signatories are prepared to execute the formal modification documents.