Request for Quotations Solicitation Number RFQ:19NL80-25-Q-0058 - Preventive Maintenance Services Gas Fired Boilers
Closed Solicitation Posted
- Solicitation number
- 19NL80-25-Q-0058
- Agency
-
US Embassy The Hague
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811 Repair and Maintenance
- PSC
- 4410 Industrial Boilers
- Place of performance
- Wassenaar Zuid-Holland 2244B Netherlands
- Points of contact
-
- Jonathan P. Wedd weddjp@state.gov +310031703102210
- Geoffrey Osei-Bonsu thehaguecontracts@state.gov +31703102248
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Embassy in The Hague, Netherlands is seeking a contractor to provide preventive maintenance services for gas-fired boilers. The solicitation, numbered RFQ:19NL80-25-Q-0058, targets comprehensive maintenance for three Remeha Quinta ACE 45 water heaters and one Fulton Condensing Hydronic VTG-2000 gas/fuel boiler. Potential bidders must be registered in the System for Award Management (SAM) and complete specific documentation including Standard Form SF-18, pricing details, and representations and certifications. The government intends to award the contract to the responsible offeror submitting the lowest technically acceptable proposal, potentially without further discussions. Key dates include a mandatory site visit on April 14, 2025, at 10 AM, with potential bidders required to contact the embassy by April 10, 2025, to arrange building access, and a proposal submission deadline of May 1, 2025, at 3 PM local time.
The contract will be structured with a base year and four potential one-year optional renewal periods, covering maintenance services at the U.S. Embassy located in Wassenaar, Netherlands. No specific set-aside designations are noted for this procurement, which falls under the Repair and Maintenance NAICS category (811) and Industrial Boilers PSC category (4410). The maintenance services will involve comprehensive annual and bi-annual inspections, including equipment testing, cleaning, calibration, and water quality analysis. The contractor will be responsible for maintaining an on-site inventory of spare parts and expendables. While the solicitation does not specify a precise contract value, the scope suggests a specialized, technical maintenance contract focused on ensuring optimal performance and reliability of the embassy's heating infrastructure.
Notice text
"SEE ATTACHED"
Dear Prospective Offeror:
SUBJECT: Request for Quotations Solicitation Number RFQ:19NL80-25-Q-0058 -Preventive Maintenance Services Gas Fired Boilers.
The Embassy of the United States of America invites you to submit your best competitive quotation for Preventive Maintenance Services for Gas Fired Boilers at the U.S. Embassy The Hague, The Netherlands.
A site visit is scheduled on April 14, 2025, at 10 A.M. local time at the U.S. Embassy, The Hague (John Adams Park 1, 2244 BZ Wassenaar). Prospective offerors should contact TheHagueGSOProcurement@state.gov no later than 4 P.M. local time on April 10, 2025, for additional instructions to arrange access to the building.
Submit your quotation by email to The Contracting Officer: Jonathan P. Wedd, TheHagueContracts@state.gov indicating the solicitation number: 19NL80-25-Q-0058 on or before May 1, 2025 at 3 P.M. local time. No proposal will be accepted after this time.
In order for a quotation to be considered, you must also complete and submit the following:
1. Completed Standard form “SF-18.”(Sections 8, 11, 12, 13, 14 and 15)
2. Pricing- see Attachment 1
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The U.S. Government intends to award a responsible company submitting a technically acceptable proposal, with the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Direct any questions regarding this solicitation to Lindomar Elizabeth by e-mail: Thehaguegsoprocurement@state.gov or by telephone +31(0) 70 – 310 2296 during regular business hours.
Sincerely,
Jonathan P. Wedd
Contracting Officer
Enclosures (as stated)
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