Request for Quotations Solicitation Number 19NL80-25-Q-0059 Handling of unclassified Diplomatic Pouches and Cargo
Closed Solicitation Posted
- Solicitation number
- 19NL80-25-Q-0059
- Agency
-
US Embassy The Hague
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56151 Travel Agencies
- Place of performance
- Wassenaar Zuid-Holland 2244 Netherlands
- Points of contact
-
- Geoffrey Osei-Bonsu thehaguecontracts@state.gov +31703102248
- Jonathan P. Wedd weddjp@state.gov +310031703102210
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy in The Hague, Netherlands is seeking transportation services for handling unclassified diplomatic pouches and cargo through a Request for Quotations (RFQ). The solicitation, numbered 19NL80-25-Q-0059, is for a contract to manage logistics of diplomatic shipments at Schiphol Airport, including pickup, processing, delivery, customs clearance, and specialized handling such as temperature-sensitive cargo transport. The government intends to award the contract to the lowest-priced, technically acceptable, responsible offeror, potentially without further discussions, though competitive range discussions remain possible. Quotations must be submitted electronically to TheHagueContracts@state.gov by May 7, 2025, at noon local time, using MS-Word, MS-Excel, or PDF formats with a 30MB file size limit. All offerors are required to be registered in the System for Award Management (SAM) and must submit specific documentation including SF-18, pricing information, representations and certifications, and proof of SAM registration.
The contract is not set aside for any specific category of business and will be performed in Wassenaar, Netherlands. The solicitation indicates this is an Indefinite Delivery Indefinite Quantity (IDIQ) agreement with a one-year base period and potential for four additional one-year option periods. While specific award values are not detailed in the provided documentation, the contract covers comprehensive transportation and logistics services for diplomatic materials. The procurement falls under the NAICS category 56151 (Travel Agencies) and PSC category V302 (Transportation/Travel/Relocation: Travel Agent), suggesting a broad scope of logistical services. Prospective contractors must demonstrate capability to handle sensitive diplomatic cargo with precise processing requirements, including maintaining specialized handling conditions like cold chain integrity for temperature-sensitive shipments. Proposals must be complete, submitted in English, and will be evaluated based on price, technical acceptability, and the contractor's overall responsibility.
Notice text
"SEE ATTACHED"
Dear Prospective Quoter:
Subject: Request for Quotations Solicitation Number 19NL80-25-Q-0059 Handling of unclassified Diplomatic Pouches and Cargo
Enclosed is a Request for Quotations (RFQ) for transportation services for the United States Embassy in The Hague, The Netherlands. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to TheHagueContracts@state.gov.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by May 7, 2025, by noon local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to TheHagueContracts@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-18 (boxes 8, 11, 12, 13, 14, 15 and 16)
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Jonathan P.Wedd
Contracting Officer
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