Request for information - OTT hydromet equipment maintenance and services

Request for Information (RFI): USGS Equipment Maintenance and Repair Services for Ott Hydromet Equipment

The US Geological Survey (USGS) needs to assess industry interest and capabilities for assisting the USGS, Hydrologic Instrumentation Facility (HIF) in Tuscaloosa, AL in obtaining equipment maintenance and repair services for Ott Hydromet equipment.

In accordance with Federal Acquisition Regulation (FAR) 52.215-3, Request for Information for Solicitation and Planning Purposes (October 1997) and 10.002(b)2)(i), this notice is issued solely for information, planning and market research purposes. This Request for Information (RFI) does not constitute a Solicitation or an indication the Government will contract for the products or services contained in this notice. This notice is not to be construed as an acquisition Request for Proposal (RFP) or Request for Quotation (RFQ). The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation. Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal or quote. Please ensure that any sensitive or protected information is marked as such and the government will ensure this information is not released externally.

RFI REQUIREMENTS:

This solicitation is issued for the purpose of obtaining capability statements from interested parties that can provide equipment maintenance and repair services for Ott Hydromet Brand equipment. The equipment includes:

- Submersible and non-submersible pressure sensors
- Bubbler systems
- Radar sensors
- Rain gages
- Temperature sensors
- Encoders
- Data Loggers
- GOES Data Collection Platforms
- SDI-12 radios devices
- Cables and interfaces

It is anticipated that maintenance and repair services would, at a minimum, include the following tasks:

- Visual inspection and basic functional checks
- Diagnostic testing and evaluation
- Troubleshooting for proper operation
- Electronic component and/or circuit board replacement
- Removal, replacement, and functional testing of component parts
- Mechanical component repair or replacement
- Sensor evaluation and testing
- Sensor replacement
- Sensor factory calibration
- Performing tests, or checks, as required to verify proper operation
- Inspection, evaluation, testing, and repair of cables
- Functional testing of related equipment software
- Performing software upgrades
- Cleaning of equipment, as needed

It is expected that delivered repair products (following maintenance/repair services) perform and operate in accordance with equipment manufacturer specifications, and where applicable, USGS specifications for measurement accuracy. Repair products shall also be covered under a repair warranty.

The USGS is searching for small business concerns, i.e., 8(a) businesses, HUBZone businesses, small-disadvantaged businesses, woman-owned small businesses, veteran-owned small businesses or service-disable veteran owned small businesses capable of providing the described products or services. Large businesses are also encouraged to respond to this RFI.

The USGS is also requesting confirmation whether the requested products/services can be obtained through any existing GSA schedule contracts or through open market means.

The resultant contract, if there is such, is anticipated to be firm fixed price. The procurement is anticipated to occur in FY25.

ACTION:

Interested vendors who believe they have the capability to provide the required product/services as defined are invited to submit a Capability Statement, not to exceed 15 pages including attachments, exhibits, etc. Response should include the following information:

1. Company name, SAM UEI, address, point of contact, email address, and business type (i.e. 8(a), HUBZone, veteran-owned small business, etc.).

2. GSA Schedule Contract Information if applicable

3. Capabilities Statement

4. Past performance information should be submitted for similar projects conducted within the last three (3) years. If possible, three (3) past performance examples are desired.

Interested vendors must provide their response via email to the Contracting Specialist Jean Walsh at jwalsh@usgs.gov with the subject line reading "RFI - USGS OTT EQUIPMENT MAINTENANCE AND REPAIR SERVICES".

Responses are due via email to jwalsh@usgs.gov by 8:00 AM ET, Tuesday, January 7, 2025. The response must be specific to the RFI requirements/qualifications listed above.

No feedback or evaluations will be provided regarding the information provided.