Tent/Seating
Closed Solicitation Posted
- Solicitation number
- N0017426Q1052
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532310 General Rental Centers
- Place of performance
- Indian Head, Maryland 20640, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Naval Surface Warfare Center Indian Head Division seeks rental equipment for a VIP Change of Command ceremony, with quotes due May 27 and attendance at a mandatory site visit on May 19 required before submission. This is a Total Small Business set-aside.
Place of performance is Indian Head, Maryland. The requirement includes 250 white garden resin folding chairs, 2 eight-foot rectangular white tables, 1 tent covering a 50-by-50-foot space with rain side and weighted tie-downs, 1 eight-foot ADA-compliant restroom trailer with sinks and water/power source, and 1 twelve-foot three-stall restroom trailer with sinks and water/power source. All equipment must be free of stains, dirt, and damage. Delivery and setup occur Wednesday, July 8, 2026, from 9:00 AM to 3:00 PM; breakdown and pickup occur Monday, July 13, 2026, from 9:00 AM to 3:00 PM. The contractor is responsible for delivery, setup, breakdown, and pickup, and must conduct an on-site visit within five calendar days after award.
This is a firm fixed price purchase order under Simplified Acquisition Procedures using RFQ N0017426Q1052. The NAICS code is 532310 (General Rental Centers) with a 600-employee business size standard. Attendance at the site visit on May 19 at 10:00 AM Eastern is mandatory; interested parties must email a Notice of Interest and completed Base Visitor Form to both the contracting officer and Jamie Hare (jamie.l.hare2.civ@us.navy.mil) by noon on May 15. Only companies that attend the site visit may submit bids. The solicitation incorporates FAR Subpart 12.6 and DFARS provisions through FAC 2020-01 and DPN 20190531.
Notice text
3 versions
Update #3 · Latest ·
Before submitting a quote, you must attend the upcoming site visit scheduled for May 19, 2026, at 10:00am est.
To attend the site visit, please email a Notice of Interest to both me and Jamie Hare (jamie.l.hare2.civ@us.navy.mil) and complete the Base Visitor Form. Both the email and the completed visitor form are due no later than 12:00 PM (Noon) on Friday, May 15, 2026.
Only the companies that attended the site visit on May 19, 2026 can submit a bid. All bids must be submitted to via email no later than Wednesday, May 27, 2026, at 12:00 PM. Late submissions will not be accepted.
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Naval Surface Warfare Center Indian Head Division (NSWC IHD), located in Indian Head, Maryland intends to award a firm fixed price (FFP) purchase order using Simplified Acquisition Procedures for: Tent./Seating solicitation will be Total Small Business. This announcement constitutes the only solicitation. Quotes are being requested under Request for Quotation (RFQ) no. N0017426Q1052. The NAICS code is 532310 and the business size standard is 600. The provisions and clauses included and/or incorporated in this solicitation document are those in effect through the Federal Acquisition Circular. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular FAC 2020-01 and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20190531.
Before submitting a quote, you must attend the upcoming site visit scheduled for May 19, 2026, at 10:00am est.
To attend the site visit, please email a Notice of Interest to both me and Jamie Hare (jamie.l.hare2.civ@us.navy.mil) and complete the Base Visitor Form. Both the email and the completed visitor form are due no later than 12:00 PM (Noon) on Friday, May 15, 2026.
.REQUIREMENT.
NSWC IHD will need to rent the following items for a VIP Change of Command Ceremony.
Qty - 250 – White Garden Resin Folding Chairs – Free of any stains, dirt, damage.
Qty - 2 – 8ft Rectangular White Tables – Free of any stains, dirt, damage.
Qty- 1 – Tent large enough to cover a 50 x 50-foot space with Rain Side and weighted tie downs – Free of any stains, dirt, damage.
Qty - 1 – 8ft ADA Compliant Restroom Trailers with sinks, water and power source.
Qty - 1 – 12ft – 3 Stall Restroom Trailers with sinks, water and power source.
Contractor will be responsible for the delivery, set up/ install, breakdown and pick up of equipment. Delivery, set up/install will need to take place on Wednesday July 8, 2026, from the hours of 9am – 3pm.
Contractor will be responsible for the breakdown and pick up of all items on Monday July 13, 2026, from 9am-3pm.
The selected contractor shall perform an on-site visit at the government location within 5 calendar days after contract award to verify site conditions, access points and installation and setup requirements for the associated rental items. The contractor shall contact the technical point of contact within 2 business days after award to coordinate and schedule the site visit.
DELIVERY SCHEDULE / PERIOD OF PERFORMANCE (PoP)
The period of performance shall be July 8, 2026 – July 13, 2026. Contractor shall coordinate all arrangements with the Government no later than 10 days prior to start date.
The Contractor may be required to stop performance with no additional price or cost to the contract, when it is determined the contractor operation site does not comply with an applicable OSHA regulation and is a threat to the safety and health of on-site personnel and/or the public. Should unforeseen hazards become evident during the performance of the work, the contractor shall make a formal request to the Contracting Officer and COR, both verbally and in writing, to provide a resolution as soon as possible. In the interim, all necessary action shall be taken by the contractor to restore and maintain safe working conditions in order to safeguard on site-personnel, visitors, the public, and the environment.
The Government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation that will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without discussions with quoters. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.
Evaluation Factors ( in order of importance)
- Technical – Quotes must reflect the required specifications included in the Statement of Work.
- Price – Quotes must include all applicable costs. Submitted quotes are NOT TO EXCEED $350,000.00 (Simpfield Acquisition Threshold)
Questions/clarification regarding this solicitation must be submitted via email to kim.t.hagens.civ@us.navy.mil by Thursday, May 14, 2026 NLT 12:00 PM. All responses will be provided by COB Friday, May 15, 2026.
Quote packages are due by Friday, May 22, 2026 NLT 1:00 PM. Late quotes will not be considered. Quote packages shall be sent to kim.t.hagens.civ@us.navy.mil by and contain a cover sheet that provides the following information:
1. Official Company Name;
2. Point of contact including name and phone number; and
3. DUNS number and Cage Code.
The Points of Contact for this acquisition is
- Kim Hagens- kim.t.hagens.civ@us.navy.mil
Quotes that are received for this solicitation will be evaluated at the lowest price technically acceptable. Vendors should include a valid Cage Code on the quote and vendors should have an account in Wide Area Workflow (WAWF) for payment purposes.
Important Note:
* If you possess a GSA contract, please note your GSA contract number in your response.
Shipping- Destination vs Origin
In the event shipping is not included in the overall price, the Vendor should include all applicable shipping cost in its quote.
Quotes must be all-inclusive. If shipping is not included in the overall price, the Vendor is responsible for identifying and including all shipping costs in the quote.
Quotes must be all-inclusive. If shipping is not included in the overall price, the Vendor is responsible for identifying and including all shipping costs in the quote.
PCARD as a method of Payment:
Quotes that specify PCARD as a method of payment will not be accepted by the Government
"PCARD is not an acceptable method of payment for this requirement"
The Government will award a contract resulting from this solicitation to the vendor responsible whose quote, conforming to the solicitation that will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without discussions with quoters. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.
Update #2 ·
Before submitting a quote, you must attend the upcoming site visit scheduled for May 19, 2026, at 10:00am est.
To attend the site visit, please email a Notice of Interest to both me and Jamie Hare (jamie.l.hare2.civ@us.navy.mil) and complete the Base Visitor Form. Both the email and the completed visitor form are due no later than 12:00 PM (Noon) on Friday, May 15, 2026.
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Naval Surface Warfare Center Indian Head Division (NSWC IHD), located in Indian Head, Maryland intends to award a firm fixed price (FFP) purchase order using Simplified Acquisition Procedures for: Tent./Seating solicitation will be Total Small Business. This announcement constitutes the only solicitation. Quotes are being requested under Request for Quotation (RFQ) no. N0017426Q1052. The NAICS code is 532310 and the business size standard is 600. The provisions and clauses included and/or incorporated in this solicitation document are those in effect through the Federal Acquisition Circular. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular FAC 2020-01 and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20190531.
Before submitting a quote, you must attend the upcoming site visit scheduled for May 19, 2026, at 10:00am est.
To attend the site visit, please email a Notice of Interest to both me and Jamie Hare (jamie.l.hare2.civ@us.navy.mil) and complete the Base Visitor Form. Both the email and the completed visitor form are due no later than 12:00 PM (Noon) on Friday, May 15, 2026.
.REQUIREMENT.
NSWC IHD will need to rent the following items for a VIP Change of Command Ceremony.
Qty - 250 – White Garden Resin Folding Chairs – Free of any stains, dirt, damage.
Qty - 2 – 8ft Rectangular White Tables – Free of any stains, dirt, damage.
Qty- 1 – Tent large enough to cover a 50 x 50-foot space with Rain Side and weighted tie downs – Free of any stains, dirt, damage.
Qty - 1 – 8ft ADA Compliant Restroom Trailers with sinks, water and power source.
Qty - 1 – 12ft – 3 Stall Restroom Trailers with sinks, water and power source.
Contractor will be responsible for the delivery, set up/ install, breakdown and pick up of equipment. Delivery, set up/install will need to take place on Wednesday July 8, 2026, from the hours of 9am – 3pm.
Contractor will be responsible for the breakdown and pick up of all items on Monday July 13, 2026, from 9am-3pm.
The selected contractor shall perform an on-site visit at the government location within 5 calendar days after contract award to verify site conditions, access points and installation and setup requirements for the associated rental items. The contractor shall contact the technical point of contact within 2 business days after award to coordinate and schedule the site visit.
DELIVERY SCHEDULE / PERIOD OF PERFORMANCE (PoP)
The period of performance shall be July 8, 2026 – July 13, 2026. Contractor shall coordinate all arrangements with the Government no later than 10 days prior to start date.
The Contractor may be required to stop performance with no additional price or cost to the contract, when it is determined the contractor operation site does not comply with an applicable OSHA regulation and is a threat to the safety and health of on-site personnel and/or the public. Should unforeseen hazards become evident during the performance of the work, the contractor shall make a formal request to the Contracting Officer and COR, both verbally and in writing, to provide a resolution as soon as possible. In the interim, all necessary action shall be taken by the contractor to restore and maintain safe working conditions in order to safeguard on site-personnel, visitors, the public, and the environment.
The Government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation that will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without discussions with quoters. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.
Evaluation Factors ( in order of importance)
- Technical – Quotes must reflect the required specifications included in the Statement of Work.
- Price – Quotes must include all applicable costs. Submitted quotes are NOT TO EXCEED $350,000.00 (Simpfield Acquisition Threshold)
Questions/clarification regarding this solicitation must be submitted via email to kim.t.hagens.civ@us.navy.mil by Thursday, May 14, 2026 NLT 12:00 PM. All responses will be provided by COB Friday, May 15, 2026.
Quote packages are due by Friday, May 22, 2026 NLT 1:00 PM. Late quotes will not be considered. Quote packages shall be sent to kim.t.hagens.civ@us.navy.mil by and contain a cover sheet that provides the following information:
1. Official Company Name;
2. Point of contact including name and phone number; and
3. DUNS number and Cage Code.
The Points of Contact for this acquisition is
- Kim Hagens- kim.t.hagens.civ@us.navy.mil
Quotes that are received for this solicitation will be evaluated at the lowest price technically acceptable. Vendors should include a valid Cage Code on the quote and vendors should have an account in Wide Area Workflow (WAWF) for payment purposes.
Important Note:
* If you possess a GSA contract, please note your GSA contract number in your response.
Shipping- Destination vs Origin
In the event shipping is not included in the overall price, the Vendor should include all applicable shipping cost in its quote.
Quotes must be all-inclusive. If shipping is not included in the overall price, the Vendor is responsible for identifying and including all shipping costs in the quote.
Quotes must be all-inclusive. If shipping is not included in the overall price, the Vendor is responsible for identifying and including all shipping costs in the quote.
PCARD as a method of Payment:
Quotes that specify PCARD as a method of payment will not be accepted by the Government
"PCARD is not an acceptable method of payment for this requirement"
The Government will award a contract resulting from this solicitation to the vendor responsible whose quote, conforming to the solicitation that will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without discussions with quoters. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.
Update #1 ·
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Naval Surface Warfare Center Indian Head Division (NSWC IHD), located in Indian Head, Maryland intends to award a firm fixed price (FFP) purchase order using Simplified Acquisition Procedures for: RENTAL EQUPMENT for Change of Command. This solicitation will be Total Small Business. This announcement constitutes the only solicitation. Quotes are being requested under Request for Quotation (RFQ) no. N0017426Q1052. The NAICS code is 532310 and the business size standard is 600. The provisions and clauses included and/or incorporated in this solicitation document are those in effect through the Federal Acquisition Circular. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular FAC 2020-01 and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20190531.
REQUIREMENT.
NSWC IHD will need to rent the following items for a VIP Change of Command Ceremony.
Qty - 250 – White Garden Resin Folding Chairs – Free of any stains, dirt, damage.
Qty - 2 – 8ft Rectangular White Tables – Free of any stains, dirt, damage.
Qty- 1 – Tent large enough to cover a 50 x 50-foot space with Rain Side and weighted tie downs – Free of any stains, dirt, damage.
Qty - 1 – 8ft ADA Compliant Restroom Trailers with sinks, water and power source.
Qty - 1 – 12ft – 3 Stall Restroom Trailers with sinks, water and power source.
Contractor will be responsible for the delivery, set up/ install, breakdown and pick up of equipment. Delivery, set up/install will need to take place on Wednesday July 8, 2026, from the hours of 9am – 3pm.
Contractor will be responsible for the breakdown and pick up of all items on Monday July 13, 2026, from 9am-3pm.
The selected contractor shall perform an on-site visit at the government location within 5 calendar days after contract award to verify site conditions, access points and installation and setup requirements for the associated rental items. The contractor shall contact the technical point of contact within 2 business days after award to coordinate and schedule the site visit.
DELIVERY SCHEDULE / PERIOD OF PERFORMANCE (PoP)
The period of performance shall be July 8, 2026 – July 13, 2026. Contractor shall coordinate all arrangements with the Government no later than 10 days prior to start date.
The Contractor may be required to stop performance with no additional price or cost to the contract, when it is determined the contractor operation site does not comply with an applicable OSHA regulation and is a threat to the safety and health of on-site personnel and/or the public. Should unforeseen hazards become evident during the performance of the work, the contractor shall make a formal request to the Contracting Officer and COR, both verbally and in writing, to provide a resolution as soon as possible. In the interim, all necessary action shall be taken by the contractor to restore and maintain safe working conditions in order to safeguard on site-personnel, visitors, the public, and the environment.
The Government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation that will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without discussions with quoters. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.
Evaluation Factors ( in order of importance)
- Technical – Quotes must reflect the required specifications included in the Statement of Work.
- Price – Quotes must include all applicable costs. Submitted quotes are NOT TO EXCEED $350,000.00 (Simpfield Acquisition Threshold)
Questions/clarification regarding this solicitation must be submitted via email to kim.t.hagens.civ@us.navy.mil and brandi.l.sorzano.civ@us.navy.mil by Thursday, May 14, 2026 NLT 12:00 PM. All responses will be provided by COB Friday, May 15, 2026.
Quote packages are due by Tuesday, May 19, 2026 NLT 1:00 PM. Late quotes will not be considered. Quote packages shall be sent to kim.t.hagens.civ@us.navy.mil by and contain a cover sheet that provides the following information:
1. Official Company Name;
2. Point of contact including name and phone number; and
3. DUNS number and Cage Code.
The Points of Contact for this acquisition is
- Kim Hagens- kim.t.hagens.civ@us.navy.mil
Quotes that are received for this solicitation will be evaluated at the lowest price technically acceptable. Vendors should include a valid Cage Code on the quote and vendors should have an account in Wide Area Workflow (WAWF) for payment purposes.
Important Note:
* If you possess a GSA contract, please note your GSA contract number in your response.
Shipping- Destination vs Origin
In the event shipping is not included in the overall price, the Vendor should include all applicable shipping cost in its quote.
Quotes must be all-inclusive. If shipping is not included in the overall price, the Vendor is responsible for identifying and including all shipping costs in the quote.
Quotes must be all-inclusive. If shipping is not included in the overall price, the Vendor is responsible for identifying and including all shipping costs in the quote.
PCARD as a method of Payment:
Quotes that specify PCARD as a method of payment will not be accepted by the Government
"PCARD is not an acceptable method of payment for this requirement"
The Government will award a contract resulting from this solicitation to the vendor responsible whose quote, conforming to the solicitation that will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without discussions with quoters. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.
Files
| File | Type | Posted |
|---|---|---|
| SECNAV 5512 exp 2027.pdf | ||
| Solicitation - N0017426Q1052.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| BPA-Portable Restroom Rentals | Naval Sea Systems Command | No set-aside | |
| Outdoor Event Tent Rental Services | Veterans Integrated Service Network 5 | Total Small Business | |
| Chair, pdstl wthstnr | Naval Supply Systems Command | No set-aside | |
| Chair, operator | Naval Supply Systems Command | No set-aside | |
| Special Industrial Manufacturing Equipment and Parts (Vacuum, Mixing, and Grinding) | Naval Sea Systems Command | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity