Remanufacture of KC-135 Gearbox Assemblies (NSN:1680-00-340-9353)

**REVISION:  Updated T.O. reference due to typo in initial posting.  T.O. 16F1-47-3 is updated to correct T.O. of 16G1-47-3**

The United States Air Force through Air Force Sustainment Center (AFSC), Tinker AFB 73145 is contemplating the Remanufacture of KC-135 Gearbox Assemblies.  The contractor shall provide all labor, facilities, equipment and all material to accomplish remanufacture.  The work encompasses the disassembly cleaning, inspection, maintenance re-assembly, testing, and finishing actions required to return the item to a like-new condition in accordance with the solicitation requirements and all attachments.  A firm fixed price Requirements type contract is contemplated with a three-year basic and one two-year option. 

The requirements set forth in this notice are defined per Purchase Request FD2030-22-00621 as follows:

Written response is required.

Item 0001: KC-135 Fillet Flap Drive Double Angle Gearbox, Three-year Basic plus One – Two-Year Option; NSN: 1680-00-340-9353 P/N 5-97039-2; Applicable to KC-135 aircraft for a best estimated quantity (BEQ) of Three-year Base Year – 93 each and Two-year Option Year – 62 each.

Item 0002: Over and Above.  To be negotiated.

Item 0003: Data (Not Separately Priced)

NSN: 1680-00-340-9353

Function:  The Fillet Flap Drive Double Angle Gearbox (bearing mounted bevel gears sealed within a housing) provides a double alignment change of the torque tube drives for the fillet flaps.

Dimensions:  8.0” h x 4.0” w x 4.0” l and weighs 8.200 lbs.  Material:  Stainless Steel, Aluminum, Bronze

Delivery:  3 each every 30 days after receipt of order (ARO).  Early delivery is acceptable.

Ship To:  Shipping instructions will be provided by the Production Management Specialist (PMS) prior to any shipments of serviceable assets.

Duration of Contract Period: 5 Year Requirements Contract (Three-Year Basic One – 2 Year Option)

Qualification Requirements: QUALIFICATION REQUIREMENTS APPLY.  Interested vendors that have not been previously qualified for this acquisition must submit a Source Approval Request (SAR) package to the Source Development, Small Business Office at 405-739-7243.  As prescribed in FAR 9.202(e), the contracting officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification. 

Part requires engineering source approval by the design control activity in order to maintain the quality of the part.  Existing unique design capability, engineering skills, and manufacturing knowledge by the qualified source(s) require acquisition of the part from approve sources. 

In order to receive any technical data related to this acquisition, offerors must send an email request to Welth Cooper at Welth.Cooper@us.af.mil. Release of any data is subject to applicable data rights. The request shall be on company letterhead and include the applicable solicitation number, the specific data needed (including TO and/or drawing numbers), and a copy of the current, approved DD Form 2345. The form, including instructions for completing the form, is available at: http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2220.html.

The Government is not responsible for incomplete, misdirected, or untimely requests.**

Some units of items listed in Section B may, upon disassembly and/or inspection, be determined to be beyond repairable limits specified in the Work Specification and/or Technical Orders. Any cost for work performed by the Contractor, prior to determination that such equipment is beyond repairable limits, shall be included in the unit price(s) of the listed item(s). Condemned units will not be counted as production.

Export Control:  N/A

This is a competitive requirement to approved Small Businesses.

The RMC is R1/C. 

Set-aside: Set-Aside to approved Small Businesses.

The Government intends to issue a solicitation on or about 5 July 2023 with a closing response date of 19 August 2023 and estimated award date of on or about 23 September 2023.  This notice does not in itself represent the issuance of a formal request for proposal and is not intended to be taken as such.

Based upon market research, the Government will not be using policies contained in Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies or services.  However, interested parties may identify to the contracting officer their interest and capability to satisfy the Government's requirement with a commercial item within 15 days of this notice. 

All questions regarding this notice are to be submitted in writing via E-mail.  All questions submitted to this office are subject to be posted in this notice along with the appropriate response(s).  Vendor identities will not be disclosed.  Prospective offerors must comply with all the requirements of the solicitation and any attachments thereto to be considered responsive.  All offerors are to specify in their response whether they are a large business, small business, small disadvantaged business, 8(a) concern, women-owned small business, HUBZone small business, veteran-owned small business or service-disabled veteran-owned small business.  Also offerors must specify whether they are a U.S. or foreign-owned firm.

APPLICABLE TECHNICAL ORDERS

Specific Technical Orders

PART NUMBER            REMANUFACTURE MANUAL/TO NUMBER             TITLE/REVISION AND/OR OTHER                                                                                                                                                         DIRECTIVES (AFTO FORM 252)

5-97039-2                     16G1-47-3                                                                     Technical Manual

General Technical Orders

TO NUMBER    DATE                                       TITLE    

00-5-1              25 JANUARY 2021                    AF TECHNICAL ORDER SYSTEM             

00-5-3              11 AUGUST 2021                      AF TECHNICAL ORDER LIFE CYCLE MANAGEMENT      

00-25-260         10 MAY 2022                            METHODS AND PROCEDURES MANUAL – UNIQUE  IDENTIFICATION ASSET                                                                                 MARKING AND TRACKING

00-35D-54        15 APRIL 2021                          USAF DEFICIENCY REPORTING, INVESTIGATION  AND RESOLUTION

OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

NOTE:  These publications are for information purposes only.

Air Force Manuals

DOCUMENT NUMBER              DATE                           TITLE

AFI 23-101                                21 OCTOBER 2020       AIR FORCE MATERIAL MANAGEMENT

AFMAN 23-122                         26 OCTOBER 2020       MATERIEL MANAGEMENT PROCEDURES

DoD/Air Force Forms

FORM NUMBER                       TITLE

SF 364                                     REPORT OF DISCREPANCY

SF 368                                     PRODUCT QUALITY DEFICIENCY REPORT

DD250                                      MATERIAL INSPECTION AND RECEIVING REPORT

DD1348-1A                               ISSUE RELEASE/RECEIPT DOCUMENT                                   

DD1574                                    SERVICEABLE TAG – MATERIEL

DD1574-1                                 SERVICEABLE LABEL – MATERIEL

DD1577-2                                 UNSERVICEABLE (REPAIRABLE) TAG – MATERIEL

DD1577-3                                 UNSERVICEABLE (REPAIRABLE) LABEL – MATERIEL

DD1577                                    UNSERVICEABLE (CONDEMNED) TAG – MATERIEL

DD1577-1                                 UNSERVICEABLE (CONDEMNED) LABEL – MATERIEL

DD1575                                    SUSPENDED TAG – MATERIEL

DD1575-1                                 SUSPENDED LABEL – MATERIEL

DD1694                                    REQUEST FOR VARIANCE (RFV)

AFMC FORM 158                     PACKAGING REQUIREMENTS

Air Force Drawings

DRAWING NUMBER                 TITLE

200945069-501                         IDENTIFICATION PLATE (UID LABEL)

CONTRACTOR DOCUMENTS

PART NUMBER                        DRAWING NUMBER                 TITLE AND DATE

N/A                                           N/A                                           N/A

OMBUDSMAN (AUG 2005) (An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition).  The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel.  When requested, the Ombudsman will maintain strict confidentiality as to source of the concern.  The Ombudsman does not participate in the evaluation of proposals or in the source selection process.  Interested parties are invited to call the Ombudsman at 405-736-3273.  DO NOT CALL THIS NUMBER FOR SOLICITATION REQUESTS.

Electronic procedures will be used for this solicitation. No telephone requests. Only written or emailed requests received directly from the requestor are acceptable.

The United States Air Force through Air Force Sustainment Center (AFSC), Tinker AFB 73145 is contemplating the Remanufacture of KC-135 Gearbox Assemblies.  The contractor shall provide all labor, facilities, equipment and all material to accomplish remanufacture.  The work encompasses the disassembly cleaning, inspection, maintenance re-assembly, testing, and finishing actions required to return the item to a like-new condition in accordance with the solicitation requirements and all attachments.  A firm fixed price Requirements type contract is contemplated with a three-year basic and one two-year option. 

The requirements set forth in this notice are defined per Purchase Request FD2030-22-00621 as follows:

Written response is required.

Item 0001: KC-135 Fillet Flap Drive Double Angle Gearbox, Three-year Basic plus One – Two-Year Option; NSN: 1680-00-340-9353 P/N 5-97039-2; Applicable to KC-135 aircraft for a best estimated quantity (BEQ) of Three-year Base Year – 93 each and Two-year Option Year – 62 each.

Item 0002: Over and Above.  To be negotiated.

Item 0003: Data (Not Separately Priced)

NSN: 1680-00-340-9353

Function:  The Fillet Flap Drive Double Angle Gearbox (bearing mounted bevel gears sealed within a housing) provides a double alignment change of the torque tube drives for the fillet flaps.

Dimensions:  8.0” h x 4.0” w x 4.0” l and weighs 8.200 lbs.  Material:  Stainless Steel, Aluminum, Bronze

Delivery:  3 each every 30 days after receipt of order (ARO).  Early delivery is acceptable.

Ship To:  Shipping instructions will be provided by the Production Management Specialist (PMS) prior to any shipments of serviceable assets.

Duration of Contract Period: 5 Year Requirements Contract (Three-Year Basic One – 2 Year Option)

Qualification Requirements: QUALIFICATION REQUIREMENTS APPLY.  Interested vendors that have not been previously qualified for this acquisition must submit a Source Approval Request (SAR) package to the Source Development, Small Business Office at 405-739-7243.  As prescribed in FAR 9.202(e), the contracting officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification. 

Part requires engineering source approval by the design control activity in order to maintain the quality of the part.  Existing unique design capability, engineering skills, and manufacturing knowledge by the qualified source(s) require acquisition of the part from approve sources. 

In order to receive any technical data related to this acquisition, offerors must send an email request to Welth Cooper at Welth.Cooper@us.af.mil. Release of any data is subject to applicable data rights. The request shall be on company letterhead and include the applicable solicitation number, the specific data needed (including TO and/or drawing numbers), and a copy of the current, approved DD Form 2345. The form, including instructions for completing the form, is available at: http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2220.html.

The Government is not responsible for incomplete, misdirected, or untimely requests.**

Some units of items listed in Section B may, upon disassembly and/or inspection, be determined to be beyond repairable limits specified in the Work Specification and/or Technical Orders. Any cost for work performed by the Contractor, prior to determination that such equipment is beyond repairable limits, shall be included in the unit price(s) of the listed item(s). Condemned units will not be counted as production.

Export Control:  N/A

This is a competitive requirement to approved Small Businesses.

The RMC is R1/C. 

Set-aside: Set-Aside to approved Small Businesses.

The Government intends to issue a solicitation on or about 5 July 2023 with a closing response date of 19 August 2023 and estimated award date of on or about 23 September 2023.  This notice does not in itself represent the issuance of a formal request for proposal and is not intended to be taken as such.

Based upon market research, the Government will not be using policies contained in Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies or services.  However, interested parties may identify to the contracting officer their interest and capability to satisfy the Government's requirement with a commercial item within 15 days of this notice. 

All questions regarding this notice are to be submitted in writing via E-mail.  All questions submitted to this office are subject to be posted in this notice along with the appropriate response(s).  Vendor identities will not be disclosed.  Prospective offerors must comply with all the requirements of the solicitation and any attachments thereto to be considered responsive.  All offerors are to specify in their response whether they are a large business, small business, small disadvantaged business, 8(a) concern, women-owned small business, HUBZone small business, veteran-owned small business or service-disabled veteran-owned small business.  Also offerors must specify whether they are a U.S. or foreign-owned firm.

APPLICABLE TECHNICAL ORDERS

Specific Technical Orders

PART NUMBER            REMANUFACTURE MANUAL/TO NUMBER             TITLE/REVISION AND/OR OTHER                                                                                                                                                         DIRECTIVES (AFTO FORM 252)

5-97039-2                     16F1-47-3                                                                     Technical Manual

General Technical Orders

TO NUMBER    DATE                                       TITLE    

00-5-1              25 JANUARY 2021                    AF TECHNICAL ORDER SYSTEM             

00-5-3              11 AUGUST 2021                      AF TECHNICAL ORDER LIFE CYCLE MANAGEMENT      

00-25-260         10 MAY 2022                            METHODS AND PROCEDURES MANUAL – UNIQUE  IDENTIFICATION ASSET                                                                                 MARKING AND TRACKING

00-35D-54        15 APRIL 2021                          USAF DEFICIENCY REPORTING, INVESTIGATION  AND RESOLUTION

OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

NOTE:  These publications are for information purposes only.

Air Force Manuals

DOCUMENT NUMBER              DATE                           TITLE

AFI 23-101                                21 OCTOBER 2020       AIR FORCE MATERIAL MANAGEMENT

AFMAN 23-122                         26 OCTOBER 2020       MATERIEL MANAGEMENT PROCEDURES

DoD/Air Force Forms

FORM NUMBER                       TITLE

SF 364                                     REPORT OF DISCREPANCY

SF 368                                     PRODUCT QUALITY DEFICIENCY REPORT

DD250                                      MATERIAL INSPECTION AND RECEIVING REPORT

DD1348-1A                               ISSUE RELEASE/RECEIPT DOCUMENT                                   

DD1574                                    SERVICEABLE TAG – MATERIEL

DD1574-1                                 SERVICEABLE LABEL – MATERIEL

DD1577-2                                 UNSERVICEABLE (REPAIRABLE) TAG – MATERIEL

DD1577-3                                 UNSERVICEABLE (REPAIRABLE) LABEL – MATERIEL

DD1577                                    UNSERVICEABLE (CONDEMNED) TAG – MATERIEL

DD1577-1                                 UNSERVICEABLE (CONDEMNED) LABEL – MATERIEL

DD1575                                    SUSPENDED TAG – MATERIEL

DD1575-1                                 SUSPENDED LABEL – MATERIEL

DD1694                                    REQUEST FOR VARIANCE (RFV)

AFMC FORM 158                     PACKAGING REQUIREMENTS

Air Force Drawings

DRAWING NUMBER                 TITLE

200945069-501                         IDENTIFICATION PLATE (UID LABEL)

CONTRACTOR DOCUMENTS

PART NUMBER                        DRAWING NUMBER                 TITLE AND DATE

N/A                                           N/A                                           N/A

OMBUDSMAN (AUG 2005) (An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition).  The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel.  When requested, the Ombudsman will maintain strict confidentiality as to source of the concern.  The Ombudsman does not participate in the evaluation of proposals or in the source selection process.  Interested parties are invited to call the Ombudsman at 405-736-3273.  DO NOT CALL THIS NUMBER FOR SOLICITATION REQUESTS.

Electronic procedures will be used for this solicitation. No telephone requests. Only written or emailed requests received directly from the requestor are acceptable.