Refuse and Recycling Louis Stokes Cleveland VA Medical Center

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

13



541-18-1-2406-0003













VA250-17-Q-0981

08-07-2017

Gary Small

216-447-8300

08-22-2017

5:00PM

36C250



Department of Veterans Affairs

Network Contracting Office (NCO) 10

6150 Oak Tree Blvd., Suite 300

Independence OH 44131







X







X









562111

$38.5 Million



X



N/A

X









Department of Veterans Affairs

Louis Stokes Cleveland VA Medical Center

10701 East Blvd

Cleveland OH 44106

36C250



Department of Veterans Affairs

Network Contracting Office (NCO) 10

6150 Oak Tree Blvd., Suite 300

Independence OH 44131



































Department of Veterans Affairs

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

1-512-460-5380

1-512-460-5429



See CONTINUATION Page

This solicitation is for a base year (12) months, plus two

one (1) year options for recycling/waste removal at the

Louis Stokes Cleveland VA Medical Center











Base Year 12 months from date of award

Option Year 1 12 months from date of exercising

Option Year 2 12 months from date of exercising























See CONTINUATION Page







X



X



















Douglas E James

Contracting Officer









VA250-17-Q-0981



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Page 2 of 13





Page 1 of

Table of Contents

SECTION A 1

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1

SECTION B - CONTINUATION OF SF 1449 BLOCKS 3

B.1 CONTRACT ADMINISTRATION DATA 3

B.2 STATEMENT OF WORK 4

B.3 LIMITATION ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUN 2011) 10

B.4 SUBCONTRACTING COMMITMENTS -- MONITORING AND COMPLAINCE (JUN 2011) ..10

SECTION C - CONTRACT CLAUSES 12

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 12

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 12

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 13

SECTION E - SOLICITATION PROVISIONS 13



VA250-17-R-0956

Page 1 of 1

Page 11 of 13

Page 1 of 1

SECTION B - CONTINUATION OF SF 1449 BLOCKS



B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To be determined:

b. GOVERNMENT: Contracting Officer 36C250

Department of Veterans Affairs

Network Contracting Office (NCO) 10

6150 Oak Tree Blvd., Suite 300

Independence OH 44131



2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[]

52.232-34, Payment by Electronic Funds Transfer Other Than System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X Monthly in arrears]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.



Department of Veterans Affairs

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971



ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

















B.2 STATEMENT OF WORK



Municipal Solid Waste (MSW) and Single Stream Recycling Collection Service

1. Background



Executive Order 13514 Federal Leadership in Environmental, Energy, and Economic Performance requires Federal agencies to divert at least 50 percent of non-hazardous solid waste by the end of fiscal year 2015. The Louis Stokes Cleveland VA Medical Center has an existing comingled/single stream recycling program. We recycle all plastics, except for plastic bags, but including blue wrap; mixed paper, such as books, magazines, catalogs, paperboard, newspaper, junk mail, etc.; cardboard; aluminum and steel cans, glass, Styrofoam, and wooden pallets. These materials are transferred from areas within the hospital to 40 yard cubic yard compacted container located next to the municipal solid waste container.

2. Scope.

This service contract supports the Louis Stokes Cleveland VAMC and the Transitional Housing facility (TR House). The hospital uses a government owned 40 cubic yard San-I-Pac auto-clave container for collection of municipal solid waste, a 40 cubic yard compacted container for the comingled recycling program and a 30 cubic yard roll off container that is used for landscaping waste. The TR House has a 6 yard container for municipal solid waste, 6 yard container for comingled recycling program and a 40 cubic yard open top container on an as needed basis for spring clean-up, and to discard used mattresses, etc.



CONTAINER LOCATIONS.

The Louis Stokes Cleveland VA Medical Center is located at 10701 East Blvd. Cleveland, Ohio 44106. The MSW and comingled recycling containers are located on Magnolia Ave near the corner of E 105th St.

The Louis Stokes Cleveland VA Medical Center also has one (1) 30 yard roll off container located by the chiller Plant on Magnolia Ave. This container is used for landscaping waste.

The TR House is located at 9401 Lorain Avenue Cleveland, Ohio. The 6 cubic yard containers are located behind the facility. The TR House also has a 40 cubic yard open top container on for spring clean-up, and to discard used mattresses.



DISPOSAL SCHEDULE. The contractor shall adhere to the following schedule:

Louis Stokes Cleveland VA Medical Center container for municipal solid waste: This container must be serviced on Monday, Wednesday and Friday between the hours of 6:00 - 8:00 am.

The comingled recyclables container will be serviced every 10 days between the hours of 6:00 am and 8:00 am.

The 30 yard roll-off container located by the chiller plant that will be serviced on an on call bases, approximately twelve (12) services calls per year.

The 6 yard MSW container and the 6 yard container for comingled recycling located at the TR House will be serviced one time per week on Thursday between the hours of 7:00 am and 9:00 am. The 40 cubic yard open top container on an as needed basis estimated six (6) times per year.



This is for Waste pick and Recycling contract for Wade Park and TR House, commencing on Date of Award and ending September 30, 2018 with four one year option renewals. Option year rates will be reviewed on the anniversary date and adjusted per the current industry market rate.



3. Performance Schedule:

Base Year October 1, 2017 through September 30, 2018

Option Year 1 October 1, 2018 through September 30, 2019

Option Year 2 October 1, 2019 through September 30, 2020







4. Price Schedule: The Offeror will provide fixed rate pricing on a per pick-up rate for each of the CLINS and option years listed below. Prices should be stated in ½ cent multiples.

Base Year October 1, 2017 through September 30, 2018



CLIN

Description

Estimated Quantity Per Year

Unit

Unit Price Per Ton

Total

0001

Pick-up 40 Yard container for MSW Wade Park

156

1

$

$

0002

Pick-up 40 Yard recycling container Wade Park

36

1

$

$

0003

Pick-Up 30 Yard container Wade Park, at Chiller Plant

12

1

$

$

0004

Pick up 6 Yard container MSW TR House.

52

1

$

$

005

Pick-up 6 Yard container for recycling at TR House.

52

1

$

$

006

Pick-up 40 Yard container at TR House

6

1

$

$



Base Year Total $___________________________



Option Year 1 October 1, 2018 thru September 30, 2019







Description

Estimated Quantity Per Year

Unit

Unit Price Per Ton

Total

0001

Pick-up 40 Yard container for MSW Wade Park

156

1

$

$

0002

Pick-up 40 Yard recycling container Wade Park

36

1

$

$

0003

Pick-Up 30 Yard container Wade Park, at Chiller Plant

12

1

$

$

0004

Pick up 6 Yard container MSW TR House.

52

1

$

$

005

Pick-up 6 Yard container for recycling at TR House.

52

1

$

$

006

Pick-up 40 Yard container at TR House

6

1

$

$





Option Year 1 Total $___________________________



Option Year 2 October 1, 2019 thru September 30, 2020



CLIN

Description

Estimated Quantity Per Year

Unit

Unit Price Per Ton

Total

0001

Pick-up 40 Yard container for MSW Wade Park

156

1

$

$

0002

Pick-up 40 Yard recycling container Wade Park

36

1

$

$

0003

Pick-Up 30 Yard container Wade Park, at Chiller Plant

12

1

$

$

0004

Pick up 6 Yard container MSW TR House.

52

1

$

$

005

Pick-up 6 Yard container for recycling at TR House.

52

1

$

$

006

Pick-up 40 Yard container at TR House

6

1

$

$





Option Year 2 Total $___________________________



Total Contract Pricing $____________________________



5. Specific Tasks

The contractor is responsible to provide labor required to collect and remove municipal solid waste (MSW) and comingled recyclable materials from the Louis Stokes Cleveland VA Medical Center on a regular scheduled basis as specified within this contract.



Each container shall be thoroughly cleaned and maintained in a sanitary condition. Steam cleaning must be provided to clean the San-I-Pac Auto-Clave compactor container quarterly at no additional cost. The VA Medical Center will reserve the right to adjust service levels during the contract period. This adjustment will be based on need of service plus or minus including any effects of recycling. Contractor will also meet with Medical Center Contracting Officer Representative on a quarterly basis to determine any changes required.



Vehicles used in the collection of refuse shall be of a modern type designed for the efficient handling of refuse, and licensed and inspected to operate in the State of Ohio. They shall be equipped with a lift for handling and dumping of containers. The vehicle storage area shall have a covered body suitable for this type of service and be in compliance with State Law regarding waste transportation; disposal, and dumping in approved landfills. Vehicles shall be in good operating condition, and shall not leak oil or hydraulic fluids. Any fluid spills or leaks must be immediately cleaned and removed by the contractor on the same day spillage occurs.



The contractor shall use an EPA approved landfill for the disposal of all solid waste and submit appropriate certificate validating compliance to this requirement. The contractor will provide monthly reports with tons of waste hauled away in the 40 yard compactor. The contractor will assume full responsibility for compliance with Federal, State and County laws, regulations and rules governing removal and hauling of waste materials. The contractor shall maintain all necessary license and /or permits required to perform this work.



All non-recyclable waste shall be transported and disposed of in accordance with all applicable Federal, State and local laws and regulations. All recyclable waste must be diverted from area landfills, and contractor is responsible for ensuring that recyclable waste is being recycled. The contractor shall furnish (for the time being) and maintain a 40 cubic yard compacted container for the comingled recyclables. (The government is in the process of purchasing the compact receivers and the stationary Compactor). The contractor will provide monthly reports with tons of recyclables hauled away in the 40 yard compactor, and also a breakdown in percentage of the recyclables materials.



Contractor will provide rates that are firm for a 12 month period. There will be no pass through cost forwarded to VA Medical Center (no disposal increase, fuel increases, host site increases that are not included in the contract).



6. Performance Monitoring

Required Services

Performance

Standards

Method of

Surveillance

Acceptable

Quality Levels

Maintain sanitary containers.

Containers are maintained in a sanitary condition.

The COR will perform 100% inspection to determine if the Contractor is compliant with contract requirements.

100% compliance required.

Vehicle condition

Provide appropriate vehicles and clean any spills.

The COR will perform 100% inspection to determine if the Contractor is compliant with contract requirements.

100% compliance required.

Proper transport and disposal of waste.

Transport and dispose of waste in accordance with all Federal, State, and Local laws and regulations.

Notification by regulatory authority.

100% compliance required.

All recyclable waste must is diverted from area landfills, and is being recycled







7. Security Requirements

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A

9. Other Pertinent Information or Special Considerations. N/A

10. Risk Control

The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor will be responsible for all injury to themselves, their employees or others, as well as for any damage to personnel or public property that occurs during the performance of this contract is caused by their employee s fault or negligence.



B.3 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.



B.4 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.



VA250-17-Q-0981



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SECTION C - CONTRACT CLAUSES



FAR Number

Title

Date

52.203-17

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

APR 2014

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

OCT 2015

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS ALTERNATE II (JAN 2017)

JAN 2017

52.212-4

CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS

JAN 2017

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 before the contract ends. The specific rates under this clause will be those in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (3) years.

(End of Clause)



VA250-17-Q-0981



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Page 1 of

FAR Number

Title

Date

52.219-14

LIMITATIONS ON SUBCONTRACTING

JAN 2017

52.219-27

NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE

NOV 2011

52.222-26

EQUAL OPPORTUNITY

SEP 2016

52.222-35

EQUAL OPPORTUNITY FOR VETERANS ALTERNATE I (JUL 2014)

OCT 2015

52.232-19

AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR

APR 1984

52.237-3

CONTINUITY OF SERVICES

JAN 1991

852.203-70

COMMERCIAL ADVERTISING

JAN 2008

852.215-71

EVALUATION FACTOR COMMITMENTS

DEC 2009

852.219-10

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE

JUL 2016

852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

NOV 2012

852.246-70

GUARANTEE

JAN 2008

852.246-71

INSPECTION ALTERNATE I (JAN 2008)

JAN 2008





SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluations will be conducted under FAR Part 13 and any subsequent award will be made to the Service Disable Veteran Owned Small Business that provides the Lowest Price Technically Acceptable quote to the Government. A proposed delivery/installation schedule is to be provided.

All quotes shall be submitted in writing or electronically and are due no later than Monday 22 August 2017 at 5:00PM EST. Any quotes received after the date and time stated will not be accepted.



Submit to:



Gary D. Small

Contract Specialist

Network Contract Office (NCO) 10

Email: Gary.Small@va.gov



SECTION E - SOLICITATION PROVISIONS



FAR Number

Title

Date

852.211-72

TECHNICAL INDUSTRY STANDARDS

JAN 2008