Attachment_1_-_PWS_-_Refuel-Defuel_25JUL2017.pdf

PERFORMANCE WORK STATEMENT (PWS)

CLASS III POL REFUELING AND DEFUELING SERVICES

FORT RUCKER, ALABAMA

1.0 – GENERAL ORGANIZATION

1.1. Introduction. PWS describes the aircraft refuel/defuel services functions at and near United States Army Aviation Center of Excellence (USAACE), Fort Rucker, Alabama. This includes “alongside” and “into-plane” fueling operations on various army aircraft located at five Base-fields, fifteen Stage-fields and the Aerial Gunnery Range in the Fort Rucker local flying area (LFA). Refuel operations are conducted on approximately 618 army aircraft in order to train over 2,500 aviators each year. Training is normally conducted Monday thru Friday from 0600 until midnight, with makeup training on weekends for weather delays or when training is behind schedule. Maintenance test flights are preformed 24 hours a day seven days a week. The goal for USAACE is to obtain efficient, cost-effective services through continuous improvement programs and using industry best practices while ensuring compliance with all applicable laws, rules and regulations.

1.2. Scope of Work The contractor shall furnish all personnel, management, facilities, materials, parts, supplies, transportation, and equipment, except as provided herein as Government furnished, to perform all functions for aircraft refuel/defuel for the USAACE, Fort Rucker, Alabama, its tenant activities, and authorized transient aircraft. In addition, maintenance of bulk fuel facilities, dispensing equipment and storage tanks associated with the additive +100 to jet fuel at Fort Rucker will be provided by the contractor.

1.2.1 Primary Fuel Logistics. The contractor will be the primary fuel logistics provider on the installation and shall be responsible for all aspects of performance. This PWS provides a general depiction of the types and kinds of non-personal services that may be ordered. Contractor personnel are employees selected by the contractor and solely under its administrative control and supervision. The specific efforts required of the contractor are those task areas detailed in this document. The contractor will perform non-personal services in these primary areas. The contractor will be required to ensure all supporting requirements necessary to fulfill the primary task areas are accomplished to standard using industry best practices, while continuously working toward reducing costs without increasing risk or sacrificing quality. The contractor shall ensure compliance with all applicable local, state and federal laws, regulations and policies as prescribed in this PWS. In the event of a conflict between any law, ordinances, construction codes, or regulations, the more stringent rule shall apply in the PWS as identified by industry best practice, applicable technical manual or other publication cited within this document. Also, the contractor shall submit weekly updates before the close of business on Friday with highlights and or issues/concerns. CDRL# 4 Weekly Operations Update.

1.2.2 General. The contractor must adjust manning levels in accordance with mission/resource analysis by the Army and within funding levels. The Government will provide the contractor as much advance notice of workload changes as possible; however, workload variations may occur with little or no advanced notice. Multiple sorties per flight period, the type of aircraft and location may change as the mission requirements dictate. The contractor shall plan for and respond to changes in workload requirements and the resulting changes to manning levels. All individual contractor employee assignments, and daily work direction, shall be given by the contractor. If the contractor believes any Government action, inaction or communication would create a personal services relationship, or appearance of, between the Government and any contractor employee, the contractor shall promptly notify the Contracting Officer. All contractor employees must be fully aware that Government personnel do not have direct authority over contractor personnel. Additionally, all contractor employees must fully understand that only the Contracting Officer has the authority to change the terms of the contract. Only the Contracting Officer’s Representative (COR) has authority to direct work, and both the Contracting Officer and COR can provide guidance.

1.2.3 Key Positions: The contractor shall acknowledge that certain positions, for the purpose of ensuring it can satisfy the PWS requirements, will necessitate specific experience, education and/or credentialing; therefore, the Government will identify which positions it considers key to the effort (e.g., project manager). The contractor shall provide the definitive listing of all its key personnel to the Contracting Officer upon contract/task order award. These key positions must be filled within 24 hours of being vacated, as a temporary mitigation and filled within 30 days with a permanent employee. The COR must be notified immediately upon temporary replacement of key personnel and the Contracting Officer must be notified within 72 hours. Key personnel will not be permanently replaced without prior notification of the Contracting Officer. Prior to employment, the contractor will provide a resume for personnel proposed to permanently fill key positions. The Government reserves the right to review qualifications. The Program Manager/Alternate Program Manager and Safety Manager or a designated representative shall be available by phone after normal operating hours to direct contractor performance in response to emergencies or events that could impact service.

1.3 Operating Hours. The contractor shall establish alternate work week schedules consisting of regular and odd work weeks. The “regular” assigned work week for full-time employees shall consist of 40 hours, five consecutive days, beginning on Monday. The “odd” assigned work week for full-time employees shall consist of 40 hours, five consecutive days beginning on a day other than Monday. Work schedules may be changed by the Contractor from time to time to suit varying conditions of business. Normal operating hours shall be in accordance with Attachments #1 and #2. Refueling hours at Stage-fields may be extended a maximum of one hour during any given flight period upon notification from the Government at least 15 minutes prior to the end of the refuel period. The contractor shall provide refuel/defuel services on weekends and/or holidays when required to support flight training and mission support requirements. The contractor shall be fully capable of responding to the demand for all fuel support and services anytime, 24 hours per day, year-round. Training holidays are not considered a day of excused absence for the Government civilian work force or contractor employees. If a training holiday affects scheduled contract work or access to facilities, the work in the affected facilities may be rescheduled to compensate for the training holiday. However, announced training holidays or Christmas Exodus of military personnel will provide the contractor with an opportunity for unrestricted access to facilities/areas or uninterrupted performance of work (i.e. training facility/area maintenance and supply inventories). The contractor shall take full advantage of such opportunities by planning maintenance or other activities that are better accomplished when military personnel are not present or using required /supported facilities.

1.4. Pre-Execution Requirements. Refer to Attachment #3 for the contract’s pre-execution requirements.

2.0 – DEFINITIONS

2.1 ARTS –Aviation Resource Training System

2.2 Base-field. Any location where aircraft are permanently assigned to and issued from for the purpose of training or support. Base-fields requiring aircraft refuel/defuel services are listed in Attachment #2.

2.3 Capitalized Facilities. Bulk Fuel Facilities identified as a capitalized assets will have field level maintenance and above performed by the DLA-E contractor.

2.4 Closed Circuit Refueling (CCR). The term used to refer to refueling with a system of equipment in which a special aircraft fill port (receiver) and nozzle mate, to form a vapor-proof seal.

2.5 Cold Refuel. Refueling an aircraft after its engine(s) have been shut down and armaments set on safe.

2.6 Contaminated Fuel. Fuel that has been commingled with foreign material or other petroleum, oil, and lubricant products, rendering it unsuitable for use for its intended purpose.

2.7 Contracting Officer. The only person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings.

2.8 Contracting Officer's Representative (COR). Individual designated in writing, by a Contracting Officer, to act as an authorized representative within the scope and limitations authorized by the Contracting Officer.

2.9 Defuel. Removal of fuel from aircraft or fuel storage containers for maintenance or flight purposes.

2.10 Downed Aircraft. Aircraft that has landed at an unscheduled or scheduled location due to an emergency, precautionary landing (PL), accident, weather, or natural disaster.

2.11 Field Level Maintenance – Maintenance performed by the tenant contractor. This does not include scheduled maintenance performed by the Sustainment Restoration and Modernization (SRM) contractor.

2.12 Flight Period. A block of time in which aircraft are issued to the various flight departments for the purpose of conducting flight training; normally six hours in duration and listed as AM, PM, or N-1. Normal hours of operation are: AM 06:00-1200; PM 1200-1800; N-1 1800-2400.

Times may vary by as much as one hour according to location, aircraft type, and daylight savings or Central Standard Time.

2.13 Fuels Manager Defense. A Defense Logistics Agency- Energy program for fuel accountability.

2.14 Government Furnished Equipment (GFE). Property that is in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for the performance of a contract.

2.15 Hot Refuel. Refueling an aircraft while its engines are running. Other terms with the same meaning are “area tactical refueling” and “rapid hot refueling”.

2.16 Issue Times. The aircraft requested by the Government for the purpose of conducting flight training or mission support.

2.17 Local Flying Area (LFA). The local flying area represents the combined areas of Fort Rucker, Area of Operation (AO) Bearcat, AO Hawk, and AO Vanguard as described in USAACE 95-2. See Attachment #7.

2.18 Maintenance Categories: Preventive Maintenance (PM): Preventive maintenance is a program of periodic or cyclical inspections and servicing designed to preserve and maintain facilities, equipment, and apparatus in such a condition that it may be continuously and effectively used for their intended purpose. Preventive maintenance will normally be limited to those actions that can be taken by qualified system operators using common hand tools and specialized tools or instruments as may be prescribed by a specific preventive maintenance procedure.

2.19 Operator Maintenance: Operator maintenance is that work accomplished during routine inspections, other than PM, and system use/operation. Operator maintenance may include, but is not necessarily limited to work such as the replacement of ground wires, plugs, and clips, the Replacement of seals, O-rings, the lubrication of components, the tightening of nuts, bolts, and screws to prevent leakage and to stabilize equipment, or corrosion control and spot painting.

Operator maintenance is normally limited to actions taken by system operators using common hand tools.

2.20 Nozzle. The term used to refer to a specific item of refueling equipment.

2.21 Nozzle Point. The term used to refer to a specific refueling location within a refueling site.

2.22 Nozzle Tip – The term used to describe a removable nozzle accessory used to refuel/defuel a wet vessel / fuel cell.

2.23 Overnight Refuel. Cold refueling of an aircraft which is parked overnight.

2.24 Permanent Fuel Site. A fuel site established for a period exceeding 60 days.

2.25 Property Administrator (PA). Individual designated in writing by a Contracting Officer to act as an authorized representative within the scope and limitations authorized by the Contracting Officer.

2.26 Quality Control. Those actions taken by a Contractor to control the production of goods or services so the results shall meet the requirements of the contract.

2.27 Refueler or Operator. The terms used to refer the person performing aircraft refuel/defuel services.

2.28 Refueling Pad. The term used to refer to a specific aircraft parking pad upon which aircraft refueling is performed.

2.29 Refueling Site. The term used to mean an entire facility where military aircraft are refueled.

2.30 Refueling Vehicle. The term used to mean a tank vehicle (tank truck, tank semi-trailer, or truck mounted tank and pump unit).

2.31 Response Time. The interval of time between when the refueler is notified and the time refueling operations on the aircraft begins.

2.32 Stage-field. Any location where aircraft are scheduled or go to perform flight training or to use aircraft refuel/defuel services. Stage-fields requiring aircraft refuel/defuel services are listed in Attachment #1.

2.33 Transient Aircraft. Aircraft not based at Fort Rucker that stop to receive fuel.

2.34 Warm Refuel. This is a modified hot refuel - aircraft's Auxiliary Power Unit (APU) remains running, the rotor has ceased rotation and the turbine engine is shut down, should be considered Hot Refuel.

2.35 Weather Day. For purposes of this contract, a weather day is defined as a day or part of a day that flight training cannot be accomplished due to inclement weather, such as fog, rain, lightning, low cloud cover, storms, high winds, etc.

Table A: Airfields Supported Base-fields Stage-fields

Cairns Allen Hanchey Brown

Lowe Ech Shell Goldberg Knox High Bluff

Molinelli

Hooper Hunt Lucas Runkle Skelly Stinson

Tabernacle Toth

Louisville (Out of Service) Hatch (Limited Use)

(Aerial Gunnery Range)

(FARP)

Note: Listed Base Fields and Stage Fields will be supported during AM, PM, and N-1 operations as directed by the Contracting Officer. Multiple sorties per flight period, the type of aircraft and location may change as the mission requirements may dictate.

3.0 Personnel Requirements

3.1 Personnel Requirements: The contractor shall provide sufficient personnel possessing the skills, knowledge, and training to perform the refueling/defueling tasks described herein at Army Base-field, and Stage-fields used for USAACE Flight Training as listed below in Table A:

Airfields Supported. Moreover, the contractor shall assure centralized control and overall management of all personnel and shall ensure that all required federal, state, and local licenses, permits, and certifications are acquired prior to contractor personnel performing any services.

The contractor shall be responsible for the adherence of its personnel to all rules, regulations, directives, and requirements pertaining to the conduct of personnel on the military installation and other supported airfields prescribed by this PWS.

3.2 Security. All personnel employed by the contractor or any representative of the contractor entering the Government Installation shall conform to all security regulations which may be in effect during the contract period and will be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on Fort Rucker when such a check reveals that his presence would be detrimental to the security of the Installation or the accomplishment of the work. All employees that will potentially use a Government computer for any reason shall read and agree to the Army's Computer Acceptable Use Policy, and sign a standard statement.

3.3 Physical Security. Bulk fuel storage facilities, refuel/defuel vehicles, equipment, and Government furnished buildings and property shall be secured in accordance with AR 190-51 and USAACE Pamphlet 700-1. Keys to bulk fuel storage facilities, refuel/defuel vehicles and equipment, and all other storage areas shall be strictly controlled in accordance with AR 190-51, Appendix C and USAACE Regulation 190-31. All locks to be used under this contract shall be approved in writing by the Physical Security Section, Provost Marshal Office, prior to contract start date. The contractor shall provide a copy of the finalized Physical Security Plan to the Contracting Officer by contract start date and as changes occur. CDRL # 7 Physical Security

3.4 Access/Enterprise Business System. Persons requiring access to Fuels Manager Defense (FMD) shall be cleared and obtain a system password from Fort Rucker Network Enterprise Center. The contractor shall complete and submit all specified documentation to obtain the appropriate favorable background investigation for each contractor employee requiring access in advance of the contract start date. Contractor personnel shall not be granted access to FMD or be allowed to perform FMD entries until a clearance/password has been provided. Also, contractor personnel will attend training as required or needed. CDRL # 10 FMD ReCap.

3.5 Contractor Identification. IAW FAR 52.204-9, the contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. The contractor shall account for all forms of Government-provided identification issued to the contractor employees in connection with performance under this contract. The contractor shall return such identification to the issuing agency upon termination of an individual’s employment or upon termination of the contract or as otherwise determined by the Government.

3.6 Identification of Contractor Employees Working In Government Facilities

3.6.1 The contractor shall: provide necessary information to base security and ID card section located in BLDG 5700 to obtain a FR 1602 ID. Failure to pass the required back ground checks will disqualify the individual from gaining access to the facilities on FT Rucker. This requirement also includes any subcontractor issued badges.

3.6.2 Display of ID Badges: Contractor personnel shall wear the ID badge at all times when performing work under this contract, to include attending Government meetings and conferences. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

3.7 Email Correspondence. The contractor shall include his/her name (both first and last), email address, and Contractor’s name (i.e. Mr. John Smith, john.smith@us.army.mil, CONTRACTOR

– ABC Company) on all email correspondence. Contractor personnel shall successfully complete, as a minimum, a National Agency Check (NAC), before operating a workstation that has email capabilities regardless of intent to use email. These investigations shall be submitted by the Government at no additional cost to the contractor.

3.8 Conflict of Interest. The contractor shall not have or employ for performance under this contract any person(s) whose employment would result in a conflict with the Government's standards of conduct as defined in DOD 5500.7-R (JER) or successor regulation.

3.9 Commercial Driver's Licenses. All Contractor personnel operating the contractor's refueling vehicles shall possess a valid state commercial driver’s license (CDL) as required by the Department of Transportation regulations. The CDLs used under this contract require the hazardous materials handling endorsement.

3.10 Standard Operating Procedures (SOP). The contractor shall develop an Internal SOP for use by all employees. The SOP shall address the following areas at a minimum: Driving on Airfields, Fuel Procedures, Defuel Procedures and Receipt Procedures for Bulk Resupply, Site Security Procedures and Safety procedures. The SOP will address each type of aircraft being fueled/defueled.

3.11 Contract Performance: The contractor shall perform the tasks identified herein and achieve the performance standards outlined for each task. The contractor shall, as outlined in Detailed Plans section, submit plans that demonstrate its capability to meet all performance standards and comply with all applicable Federal, state, and local laws, DoD/DLA policies, instructions and regulations, and Fort Rucker instructions and guidelines. Except as specified herein, the contractor shall be responsible for obtaining computer access to or providing copies of all Federal and state laws, regulations, codes, and commercial/civil guidelines, including changes thereto, that are applicable, required and necessary to the performance of this contract. All publications are open source and available on the internet. The COR and USAACE G-4 can assist finding any referenced publications.

3.12 Surveys: In addition to the documentation generated under this PWS and the Quality Surveillance Program, the Government may perform customer satisfaction surveys which may be used as part of the assessment of contract performance. The COR has the option to increase the frequency of surveys to address contract compliance issues as needed.

3.13 Detailed Plans

3.13.1 Detailed Plans: The contractor shall submit detailed plans to the Government for review and acceptance. The required plans library shall address the full range of fuel management and operations issues applicable to the contracted functions at Fort Rucker. On acceptance, all plans shall be incorporated into the contract; however, each plan is a dynamic document that may require review and updating over the course of the contract.

3.13.2 Plans Submission: All plans shall be submitted for review with the technical evaluation package. The bold italics sentence of each of the following plan requirement statements specifies when the complete plan is due to the Government and to whom it will be submitted. For those plans not required until after the contract start date, the contractor shall comply with existing regulations and procedures until the plan is submitted and approved by the Government.

3.13.3 Plans Library: Once the entire required plans set is compete, The contractor shall provide a copy of the plans library on Compact Disc (CD-R) in Adobe Portable Document File (pdf) format to the contracted activity COR, and the contracting specialist responsible for contract administration.

3.13.4 Contract Compliance Plan: The contractor shall provide a comprehensive and detailed plan that will ensure contract compliance. The plan, the application of an internal, self-inspection system acceptable to the Government, shall address methods for meeting the performance standards established by the contract. The complete Contract Compliance Plan shall be submitted to USAACE within 60 days of the contract start date.

3.13.5 Product Quality Surveillance Plan: A comprehensive plan to ensure that products placed in the care of the contractor are properly handled, remain on-specification, and are ready for issue. The plan shall include policy and procedures regarding product sampling and testing at the applicable level, documentation of samples and tests, reports and records keeping, the submission of samples requiring increased levels of testing, and actions to be taken in case of unacceptable test results. The plan shall fully outline the contractor’s responsibilities for quality surveillance under this contract. The complete Product Quality Surveillance Plan shall be submitted to USAACE within 60 days of contract start up.

3.13.6 Accounting. The contractor shall track inventory, gather, enter, and analyze fuel and field utilization information pertinent to the contractor's activities and provide this data to the Government. The contractor shall coordinate fuel receiving activities and advise the COR regarding account matters. The contractor shall maintain records and filing systems applicable to the accounting and administration for Fuels Management. CDRL: # 12 Monthly Activity Summary.

3.13.7 Environmental Protection Plan: The contractor shall submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. All applicable DoD/DLA and Fort Rucker regulations and Federal, state and local laws apply. The complete Environmental Protection Plan shall be submitted to USAACE within 60 days of contract start date.

3.13.8 Maintenance Plan: The contractor shall, within the limits of the maintenance requirements established, publish a plan for the use, maintenance, repair, protection, and preservation of the property identified herein. The Maintenance Plan, to include the installation and use of a Contractor furnished automated preventive maintenance program, shall clearly outline the procedures for planning, programming, accomplishing, documenting, and reporting all maintenance actions. Services requiring a task order, shall also be covered.

The Maintenance Plan, a dynamic document, will be continuously reviewed over the course of the contract and any need for change communicated to the contractor through the Contracting Officer. All PM reports, listings, and records generated will become Government property at the time they are generated. The complete Maintenance Plan, to include a copy of all maintenance action forms, listings and reports to be generated by the computer based preventive maintenance program, shall be submitted to USAACE within 60 days of contract start up.

3.13.9 Operations and Staffing Plan: The Operations and Staffing Plan is a comprehensive and detailed matrix that outlines all manning aspects, to include sub-contracting, and requirements regarding the management and labor force to undertake the tasks specified herein. The plan shall include a detailed organization chart showing the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description and qualifications of the employee that will perform the task described. The complete Operations and Staffing Plan, the final of which is mutually agreed to during the technical evaluation process and outlined in the final revised offer, shall be submitted to USAACE within 60 days after contract award.

3.13.10 Inventory Control and Accountability Plan: A comprehensive and detailed plan to ensure contractor compliance with the inventory, accounting, and reporting requirements of DoD 4140.25M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal, Army instructions and regulations, and local policy as may be applicable to the contracted activity shall be written and published. Contractor’s performance with regard to the Fuels Management Defense (FMD) system and other fuel accounting system requirements as outlined in PWS Section 3.14.6, Fuels Manager Defense Training (FMD), shall also be covered. The complete Inventory Control and Accountability Plan shall be submitted to USAACE within 60 days of the start of the contract.

3.13.11 Fuel Safety Plan: The contractor shall provide a detailed plan outlining the fuel systems applicable to the contracted location, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Material Safety Data Sheets, and guidelines regarding the safe handling of such products shall be maintained and updated over the course of the contract. The complete Fuel Safety Plan shall be submitted to USAACE within 60 days of contract start up.

3.13.12 Facilities Response Plan (FRP): Duty dispatchers shall be knowledgeable of emergency notification procedures and serve as the Fuel Management initial point of contact in response to fuel spills within, caused by, or relevant to operations that are the responsibility of the Fuel Department.

3.13.13 Security Plan: A detailed Security Plan shall clearly identify Contractor responsibilities for maintaining the security of Government facilities, equipment, data processing computer systems, and materials, as well as any Contractor furnished equipment, tools, and materials. The complete Security Plan shall be submitted to USAACE within 60 days after contract start up.

3.13.14 Equipment Provisioning Plan: The contractor shall provide the types and quantities of vehicles necessary to support the locations identified under this contract. In addition, other major equipment items (e.g., powered grounds maintenance equipment, computer systems, and office machines) shall be identified and included in an Equipment Provisioning Plan. The complete plan (list), the final of which is mutually agreed to during the technical evaluation process and outlined in the final revised offer, shall be submitted to USAACE within 60 days after contract award.

3.13.15 Training Plan: The contractor shall publish a comprehensive plan outlining training and objectives as set forth in training and records keeping files. The plan shall list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance. Training required by state and local governments shall also be included.

3.13.16 Transition Phase-In/-Out Plan. The Government may elect, at its discretion, to add or delete certain tasks or requirements to or from the contractor. The Government will provide (via the Contracting Officer) notification to the contractor indicating the functional area(s) being performed by the contractor that will be assumed by the Government and the anticipated date of the assumption of the effort. The contractor shall prepare a transition-out plan and the appropriately adjusted proposal identifying the de-scoped portion of the effort. The contractor may be required, at the Contracting Officer’s discretion, to remain on- site past the transition in order to provide technical assistance. Upon commencement or conclusion of the contract, the contractor shall work to ensure an e f f e c t i v e , efficient transition with the in-coming or out-going contractor in order for the effort to attain full operational capability (FOC).

The outgoing contractor shall ensure proper mitigation to avoid disruptions during transition.

The transition-in, being part of the base year of this effort, will commence following the Contracting Officer’s issuance of the Notice to Proceed (NTP) and will continue until FOC, not to exceed 90 days. CDRL # 3: Transition Phase-In /-Out Plan.

3.14 Training Program

3.14.1 Training Program. The contractor shall develop and maintain a documented training program for all fueling/defueling personnel. This training program shall include all areas of fueling/defueling to include all training required by ATTP 4-43 and ATP 3-04.94 (FM 3-04.104) (current edition). One (1) electronic copy of the contractor's training program shall be submitted to the Contracting Officer by contract start date. The contractor shall make the documented training program available upon notice by the COR for periodic inspection. The contractor shall provide a monthly report in the form of a memorandum of required training events conducted.

Memorandum must contain a listing of any delinquent employees by-name, by-position, and by training topic. CDRL # 5 Training Program

3.14.2 Initial (New Equipment) Training. The contractor shall provide personnel for initial training to facilitate implementation of a training program when new equipment is introduced requiring special training. Contractor personnel trained shall be required to train any other Contractor personnel as required to support the mission. Personnel to be trained will be chosen at the discretion of the contractor, but will include no less than one management level representative.

3.14.3 Refueler/Defueler Training Requirement. All refueling/defueling personnel shall be trained and qualified on the equipment they are assigned to operate, fuel storage containers and the type of aircraft which they are required to refuel/defuel. All new employees shall have two

(2) weeks indoctrination training with a fully qualified contractor’s supervisor or other qualified Refueler/Defueler and be familiar with proper refueling/defueling procedures as prescribed by ATP 4-43 ATP 3-04.94 (FM 3-04.104) before being assigned to independent duty. All refueling/defueling personnel shall be trained in proper spill response to follow in case of a spill.

The government does not pay for training of new personnel.

3.14.4 Refresher Training. The contractor shall provide documented refresher training at least semiannually for all employees performing refuel/defuel services. Any personnel, as determined by the Contracting Officer, who are not trained in accordance with the contractor's training program or have not received required refresher training, shall not be allowed to perform further refuel/defuel operations until the contractor has furnished the Contracting Officer with written certification that the personnel have received all required training.

3.14.5 Night Operations and Lighting Devices Training. The contractor shall be responsible for training their personnel to emplace, operate, and maintain the lighting devices and for certifying, in writing, that personnel have been fully trained before allowing them to perform night hot refuel operations. Contractor shall ensure all personnel operating at night are equipped with intrinsically safe explosion proof headlamps and/or flash lights.

3.14.6 Fuels Manager Defense Training (FMD). In accordance with DLA-Energy I-24, Requesting Access to Defense Logistics Agency-Energy (DLA-E) Automated Information Applications, the contractor shall provide DLA-E FMD trained individuals to operate the FMD system. Untrained individuals shall not access FMD. The contractor shall furnish a FMD operator for the POL operations building for Vehicle Identification Link (VIL) keys management and other duties. Dispatchers and other contractor personnel, to include contract management, requiring access to FMD shall be cleared and provided a system access password as dictated by local IT policy and instructions. Contractor personnel requiring access to FMD shall be cleared and obtain a system password from Fort Rucker Network Enterprise Center. The contractor shall complete and submit all specified documentation to obtain the appropriate favorable background investigation for each person requiring access in advance of the contract start date. Contractor personnel shall not be granted access to FMD or be allowed to perform FMD entries until a clearance/password has been provided. CDRL # 10 FMD Recap.

3.15 On-Site Management Program Manager/Alternate Program Manager/Safety Manager. The contractor shall provide an on-site Program Manager/Alternate Program Manager/Safety Manager authorized to act for the contractor (to include authority to sign all contract modifications and any other correspondence to the Government) and be physically present during the operating hours of 7:30 AM - 4:15 PM (local time). These individuals shall be responsible for the overall management and coordination of this contract and shall act as the central point of contact with the Government. The Program Manager/Alternate Program Manager and Safety Manager or a designated representative shall be available by phone after normal operating hours to direct contractor performance in response to emergencies or events that could impact service.

3.16 Management Participation in Events. The contractor PM or authorized substitute, with the authority to act on the PM’s behalf, shall attend meetings, events, and functions as requested by the Contracting Officer or the COR. In the event of force protection exercises the contractor shall participate IAW Fort Rucker regulation and related guidance.

3.17 On-site Personnel. The contractor shall have a minimum of one primary manager/supervisor at Cairns, Hanchey, and Lowe Fields respectively, (during weekdays 9:00 AM – 5:00 PM). Beyond day shift duty hours, the contractor shall provide additional supervisory personnel who have at least one year of actual experience in all phases of aircraft refueling and defueling operations for all shifts. The contractor shall provide a roster with names and phone numbers of all supervisory personnel submitted to the COR and Contracting Officer in writing within ten (10) days of contract performance. An updated roster shall be provided as changes occur. These supervisory personnel shall be readily available to allow for constant communications between contractor and Government personnel.

3.17.1 Correspondence and Visits Notifications. The contractor shall notify the COR of any and all visits or notice of intent to visit contractor management or its employees at government provided facilities by any federal, state, local government, installation (military) office/agency, union representative, or contractor corporate officers. Except for that considered to be company or proprietary documents, the contractor shall provide the COR copies of all correspondence resulting from such visits.

3.17.2 Government Information and Accounting Files. Government information and accounting files such as inventory reports or transaction documents generated in response to this contract.

With the exception of that correspondence considered proprietary company records, all correspondence, records, to include contractor-owned equipment history records, files, reports, and documents, manual or automated, generated by or provided to and maintained by the contractor shall be open and readily available to Government inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. On termination of the contract, the contractor shall submit to the Government all of the aforementioned records, except personnel driver and training records, contractor’s owned equipment history records, and proprietary company management records.

3.18 Personnel Reporting Requirements. See Section 6, Administrative Requirements.

4.0 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1 General. The contractor shall provide facilities, equipment and replacement parts to support the maintenance of such facilities or equipment. Table B list the Government Furnished Facilities. The property administrator will approve local purchases for parts required in accordance with applicable Army Regulations (AR) 310-34 and (AR) 310-49. Maintenance for all Government Furnished Equipment (GFE), repair parts, and labor hours in support of GFE will be provided by the Fort Rucker Logistics Readiness Center (LRC) Eagle contractor. The request of the additive +100 shall also be accomplished thru DOD EMALL.

4.2 Stock Control. The contractor shall establish and maintain a unit stock control and stock locator system on all Government property in its possession. Title and ownership to stock control and stock locator system shall remain in and with the Government.

4.3 Other Maintenance and Repair: Except as specifically outline herein, maintenance and repair beyond that defined as preventive and/or operator maintenance, i.e., unscheduled maintenance must be approved by the COR.

4.4 Facilities. The Government will furnish and/or make available the facilities described below and in the asset listing document. The contractor shall sub-hand receipt for buildings and facilities and fixtures therein from the Property Administrator. See Table B for a breakout of Government furnished facilities and property. Bulk petroleum storage facilities additive tanks and related structures will be furnished by the Government. The contractor shall maintain the bulk petroleum facilities and tanks including all fuel/additive-wet vessels, distribution systems, components, and control subsystems. Government facilities to be maintained are listed in Table B. Grounds maintenance and grass mowing service shall be performed as described in Section

5.20. All repair parts, supplies, and materials authorized to support the maintenance of bulk storage facilities shall be requisitioned and received from the Property Administrator in accordance with applicable AR 310-34 and AR 310-39. Emergency requests for local purchase will be approved by the Property Administrator or COR, as deemed necessary. The contractor shall be reimbursed for any local purchase items on a monthly basis. The contractor shall provide a copy of each paid receipt to the Contracting Officer for verification of costs. Additionally, the contractor will provide the Contracting Officer/COR with labor hours expended for specific repairs or maintenance completed. The contractor shall fill cathodic protection rectifiers located at each fuel farm with transformer oil when needed. The contractor shall take readings from cathodic protection rectifiers at each fuel farm monthly and report readings or findings to the COR or the Petroleum, Oil, and Lubricants (POL) office. In addition, maintenance of bulk fuel additive containers /storage facilities as well as maintenance of dispensing equipment associated with the additive +100 to jet fuel at Fort Rucker will be provided by the contractor.

Table B

Government Furnished Facilities

Building Usage - Type of Unit Building Name

25451 89520 - POLL CATCH BAS CONTAINMENT FACILITY @ ECH

25550 89520 - POLL CATCH BAS

CONTAINMENT FACILITY @

TABERNACLE

26207 61050 - ADMIN GEN PURP REFUEL BLDG @ GOLDBERG

26250 89520 - POLL CATCH BAS CONTAINMENT FACILITY @ GOLDBERG

26350 89520 - POLL CATCH BAS CONTAINMEN FACILITY @ TOTH

26450 89520 - POLL CATCH BAS CONTAINMENT FACILITY @ ALLEN

30001 14165 - FUEL/POL BLDG FUEL FARM PUMPHOUSE @ CAIRNS

30053 89520 - POLL CATCH BAS CONTAINMENT FACILITY @ CAIRNS

30135 61050 - ADMIN GEN PURP REFUEL ADMIN BUILIDNG @ CAIRNS

30808 44240 - FLAM MAT STR IN POL STORAGE @ CAIRNS

30950 12413 - JET FUEL ST ABV FUEL TANK # 1 @ CAIRNS

30951 12413 - JET FUEL ST ABV FUEL TANK # 2 @ CAIRNS

40002 14165 - FUEL/POL BLDG FUEL SUPPORT BUILDING @ LOWE

40029 45210 - OPEN STR INST OPEN STORAGE/FUEL TRUCKS @ LOWE

40053 89520 - POLL CATCH BAS CONTAINMENT FACILITY @ LOWE

40133 61050 - ADMIN GEN PURP REFUEL ADMIN BUILIDNG @ LOWE

40950 12413 - JET FUEL ST ABV FUEL TANK #1 @ LOWE

40951 12413 - JET FUEL ST ABV FUEL TANK #2 @ LOWE

50053 89520 - POLL CATCH BAS CONTAINMENT FACILITY @ HANCHEY

50131 44240 - FLAM MAT STR IN FLAM MAT STR @ HANCHEY

50301 61050 - ADMIN GEN PURP REFUEL ADMIN BUILIDNG @ HANCHEY

50302 12413 - JET FUEL ST ABV FUEL TANKS @ HANCHEY x 4

60110 61050 - ADMIN GEN PURP ADMIN/GEN PURP ROOM @ SHELL

4.5 Maintenance of GFE. All repair parts for GFE listed in Table C will be supplied by the Government. All GFE will be entered into Global Combat Service Support-Army (GCSS-A) for managing services. The contractor shall perform operator level maintenance of all GFE in its possession. All repair parts, supplies, and materials authorized to support GFE shall be requisitioned and received from the Property Administrator in accordance with AR 310-34 and AR 310-39. Emergency requests for local purchase shall be approved by the Property Administrator or COR, as deemed necessary. The contractor will be reimbursed for any COR approved local purchase items on a monthly basis. The contractor shall provide a copy of each paid receipt to the Contracting Officer for verification of costs. Additionally, the contractor will provide the Contracting Officer/COR with labor hours expended for specific repairs or maintenance completed. CDRL # 11 Labor Hours; CDRL # 13 GFE Status Report.

Table C Government Furnished Equipment

NOMEN NSN Quantity FMD Computers/assembly None assigned 7 ea Goldberg Fuel Array Sys None Assigned 1 ea Diesel Tanks/dispensing None assigned 3 ea

UH72 Nozzle Tips None assigned 11 ea Plus 100 additive Tank None assigned 1 (1,000 Gal) ea Plus 100 additive Tanks None assigned 2 (350 gallon) ea

4.6 Fixed Facility. When fixed facility refuel distribution array equipment is provided by the Government at Stage-fields (as is currently being done at Goldberg), the contractor shall provide infrastructure maintenance support equivalent to that provided at Base-field fuel farms.

4.7 Work Orders. The contractor shall be responsible for submission of work orders (DA Form 4283) to the COR for necessary repairs and/or non-recurring maintenance on Government furnished bulk petroleum storage facilities, related equipment and structures, and buildings utilized by the contractor. DA Forms 4283 are available on-line.

4.8 Utilities. The Government will provide utilities to include gas, electricity, water, garbage pick-up and disposal at all Government buildings and grounds maintenance for Government furnished facilities.

4.9 Equipment. The Government will furnish only that equipment in Table B/C. The contractor shall furnish all other equipment required to fulfill the provisions of this contract.

4.10 Radio Frequencies. The Government will provide three frequencies for radio usage at Fort Rucker.

4.11 Aviation Fuel. The Government will furnish all aviation fuels required in the execution of this contract.

4.12 Refuel/Defuel Service Locations. Table A: Airfields Supported is a list of Base-fields and Stage-fields at which the contractor shall be required to provide both rapid (hot) and cold aircraft refueling/defueling services. The listed Base-fields and Stage-fields will be supported during AM, PM, and N-1 operations as directed by the Contracting Officer. Multiple sorties per flight period, the type of aircraft and location may change as the mission requirements dictate. The contractor shall be given a ten day notice of any changes to aircraft refueling/defueling service requirements listed in Table A. The contractor shall provide aircraft refuel/defuel services at locations listed in Attachments #1 and #2.

4.13 Use of Government Owned Equipment and Personnel. In unusual circumstances, the Government reserves the right to use Government owned equipment (other than GFE under this contract) and Government personnel to perform aircraft refuel/defuel services. The following are examples of unusual circumstances: shut down of a capitalized fueling site for major maintenance or overhaul, refueling/defueling of classified aircraft not resident on Fort Rucker conducting sensitive missions within the Local Flying Area (LFA), and tactical refuel/defuel operations for purposes of training at locations within the LFA requiring the use of Tactical Refueling Vehicles or Aircraft and military units training at Fort Rucker.

4.14 Automation Equipment furnished as GFE. The Government will provide all required automation equipment to support an Automated Point of Sale Device (APOSD) or equivalent system. The contractor shall install and use (minimum 60 days) the APOSD equipment if or when the Government determines its use is mandatory.

5.0 – CONTRACTOR FURNISHED PROPERTY AND SERVICES

5.1 General Requirements for Contractor's Refueling/Defueling Equipment and Operations. In addition to specific requirements contained elsewhere in this PWS, general requirements pertaining to equipment and operations will be as prescribed by the current edition of NFPA 407, Standard for Aircraft Fuel Servicing.

5.2 Refuel Vehicles, Portable Tanks and Other Equipment

5.3 Vehicle Age and Mileage Limits. 5.3 Vehicle Certification and Safety. Any vehicle used in performance of this contract shall meet all applicable Department of Transportation (DOT) requirements. All detailed service records and DOT certifications will be maintained on file and made available to the Government upon request of the Contracting Officer/COR. Any vehicle with questionable maintenance history, safety violations, or that posse’s a potential environmental hazard shall be removed from service immediately as determined by the Contracting Officer.

5.4 Vehicle Maintenance Schedule. The contractor shall maintain a maintenance schedule to ensure vehicles and equipment do not exceed specified DOT requirements. This schedule will be maintained by the contractor and be made available when requested by the Contracting Officer/COR.

5.5 Required Flow Rate. Refuel vehicles shall deliver a minimum of 55 GPM/20 psi flow rate at the nozzle point with a D-1 style nozzle and will not exceed 300 GPM/45 psi.

5.6 Marking of Refuel Vehicles. All fuel bearing vehicles shall be marked IAW standards of Mil-Std-161 (latest edition).

5.7 Marking of Fuel Storage Containers. All fuel storage containers shall be marked IAW Mil- Std-161 (latest edition).

5.8 Temperature Compensated Meters. All refuel trucks with the single exception of the Off-specification Fuel truck shall be equipped with temperature compensating meters.

5.9 Contractor Furnished Equipment. Except as provided in Section 4.0, the contractor shall furnish all facilities, equipment, repair parts, supplies, and materials required by this contract.

The contractor shall provide innovative ways to improve performance and reduce or control costs with the contract.

5.10 Telephone/Internet Service. The Government will provide, install and maintain data connections to the Government internet network. Telephone service shall be arranged and paid for by the contractor at all their own work sites.

5.11 Office Space. Space for the contractor's main office and equipment maintenance facility shall be furnished by the contractor and located within fifteen (15) road miles of Fort Rucker, Alabama.