Refrigeration and Freezer Preventative Maintenance and Repair-Leavenworth, KS Consolidated Mail Outpatient Pharmacy

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OVERVIEW

This is a Request for Information (RFI)/Sources Sought announcement only. This is not a solicitation announcement. Requests for a solicitation will not receive a response. The purpose of this announcement is to gain knowledge of potential qualified businesses interested and capable of providing preventative maintenance and repair of refrigerator and freezer equipment to include emergency service to the Consolidated Mail Outpatient Pharmacy (CMOP) facility located in Leavenworth, KS. This RFI/Sources Sought is part of the market research being conducted to locate qualified, experienced and interested potential sources for supporting the CMOP. Based on market research, the Government will determine whether or not the requirement warrants a set aside for small business and the overall acquisition strategy and socioeconomic set-aside possibilities to address regulatory requirements concerning Veterans First requirements. For the purpose of this RFI/Sources Sought announcement, the North American Industry Classification System (NAICS) code is 811310 with a size standard of $8M.

SERVICES

Vendor shall perform quarterly maintenance on equipment. Additionally, vendor shall be available for 24/7 emergency service calls. The contract shall provide all personnel, parts, equipment and labor necessary to perform required services.

The following tasks to be completed include, but are not limited to:

Clean condenser and evaporator coils;

Inspect door hinges, door seals;

Check refrigerant charge, temperature gages, and wiring;

Perform manufacturer s recommended maintenance items in accordance with original equipment manufacturer standards;

List of Equipment:

TYPE

MAKE

MODEL #

SER.#

Freezer (WI)

Norlake

W33677

11120019

Refrigerator

RTF

HC70HTTG

067059

Refrigerator

TRUE

GDM-47

6798361

Refrigerator

TRUE

GDM-47

6798173

Refrigerator

TRUE

GDM-72

7099105

Refrigerator

TRUE

GDM-72

5390603

Refrigerator

TRUE

GDM-72

5390602

Refrigerator

TRUE

GDM-72

7719758

Refrigerator

TRUE

GDM-72

7784475

Refrigerator

TRUE

GDM-72

7526673

Refrigerator

TRUE

GDM-72-HC-TSL01

9173238

Refrigerator

TRUE

GDM-72-HC-TS01

9057407

Refrigerator

TRUE

GDM-72-HC-TSL01

9173242

Ice Machine

MANITOWOC

SY0324A

11092477

Ice Machine

MANITOWOC

IYT0420A

1120501696

Ice Machine

Hoshizaki

DCM-270BAH

E06386H

Equipment may change during the life of the contract due to depreciation, changes in technology, etc. New equipment within the scope of this contract to be serviced will be added via a bilateral modification to the contract.

All work will be performed by trained, qualified technicians who have experience in working with stated equipment. No training will be authorized or paid for by the Government to ensure technicians are qualified or maintain qualifications or certifications.

Quarterly PM will be done during normal business hours 7:00 AM through 3:30 PM Monday through Friday, excluding holidays. Emergency repair response time is within two hours of notification.

To assist the Government in identifying potential sources, the respondents will need to provide a documentation that sufficiently addresses their organization s qualifications, ability to perform as a prime contractor for the services required to include how they plan to meet the two-hour response time for an emergency repair. Documentation will need to include the following:

Company name, address, and DUNS number;

Company point of contact to include phone, fax, and e-mail information;

Company s socioeconomic status (e.g. small business, service-disabled veteran owned small business, large business)

Number of employees as defined by the Federal Acquisition Regulation (FAR) Part 19.101 and (f) the amount of annual receipts as defined by the Federal Acquisition Regulation (FAR) Part 19;

Contract numbers, along with points of contact for the contracting officer and contracting officer s representative of recent (within the last 24 months) contracts you have held of the same or similar size and scope as what is presented in this sources sought notice;

Detailed explanation speaking to your company s capability and experience in providing the said services to include meeting the two-hour response time for the Leavenworth, KS geographic region. Provide specific examples of experience your organization has in had speaking to the requirement.

All interested offerors should submit this information by email to:Â Jenny.rathjen@va.gov by close of business day November 1, 2019.Â

DISCLAIMER

This RFI/Sources Sought is issued solely for market research purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI/Sources Sought.