Recovery z--upgrade security system - d-b

Added: Feb 10, 2010 1:49 pm RECOVERY ACT PROJECT

RFP VA263-09-RA-0251

NIACS 236220



Z - CONSTRUCTION PROJECT - SECURITY SYSTEM UPGRADE PHASE I - DESIGN-BUILD



1. Base Bid Items:



a. Provide design services to meet the requirements of this Scope of Work.

b. Provide engineering support to transfer the existing VAMC security system database to populate the new security system database.

c. Install a new main security computer/server in the Biomed server room in BG-111. There is sufficient racking and UPS battery capacity in the existing room for the new system.

d. Install a new card access controller for Room BG-111, complete with card access reader, electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

e. Install new control wiring in conduit to connect all new equipment to the new head-end security computer in Room BG-111.

f. Install new security system monitoring stations (terminals) in the following five locations: Main Police Station (Building 70), Security substation at the Outpatient Entrance, Telephone Operator substation, HR/Photo ID station on 4M, and the Police Unit Control Center in Building 10. Connect these five stations together and to the new head-end security computer in Room BG-111. Include all vendor provided computer hardware (terminals) and software as required.

g. The new security system software shall be licensed for a minimum of 256 card readers and any additional licensing for ID management and data exchange shall be provided. The DB Contractor shall provide licensing for additional card readers in the base bid or any of the selected Optional Items, should their design require such.

h. Provide the following spare parts at the completion of the project:

1) 5 spare card readers

2) 5 spare door controllers

3) 5 spare electric strikes

4) 5 spare mag locks

5) 5 spare door contacts

6) 5 spare request to exit switches/devices

7) 2 spare power supplies

i. Install a new card access controller for three doors into Room BH-111, complete with card access readers, electric strikes, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

j. Replace existing card access system with a new card access controller for the Doctor's gate at Parking Lot #1, complete with new card access reader, wiring, and gate exit detection device. Connect gate controls to existing gate and new security system. Demo old card reader equipment.

k. Connect the existing alarm system for the VA Agent Cashier (1S), First Floor Canteen Retail and Office (1A-113), and Canteen Storage Rooms BF-122 and BM-123j with the new security system.

l. Install a new keypad alarm, door contact, and wiring for Canteen Storage Rooms BW-MRI, 1B-103, and 4A-102. Connect the alarm keypad to the new security system.

m. Install a new card access control for the following list of IRM data closets, complete with card access reader, electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

1) 1A-107

2) 1C-119

3) 1H-120

4) 1M-101

5) 1N-102

6) 1P-110

7) 1Q-116

8) 1Q-124

9) 1T-102

10) 1T-104

11) 1T-107

12) 1U-152



2. Optional Items:



a. Optional Items may be selected by the Government in any order.

b. Optional Item #1: Replace existing card access system for the following list of existing doors, complete with new card access reader. Reconnect electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

1) Basement Floor Dock Entrance, CB-86

2) Basement Floor Supply Entrance, BM-123

3) Basement Floor Dock Door, BP-103

4) Basement Floor MRI, BW-127

5) Basement Floor PET Scan, BW-101d

6) First Floor Visitor's Entrance, C1-22

7) First Floor Outpatient Entrance, C1-1

8) First Floor Emergency Entrance, C1-152

9) First Floor Employee's Entrance, C1-110

10) First Floor Employee's Entrance, at Loading Dock Walkway

11) First Floor Psych Entrance, C1-85

12) First Floor ER Entrance, NE in

13) First Floor ER Entrance, NE out

14) First Floor ER Entrance, NW in

15) First Floor ER Entrance, NW out

16) First Floor Urgent Care Entrance, SW in

17) First Floor Urgent Care Entrance, SW out

18) First Floor Wellness Center, 1G-117



c. Optional Item #2: Replace existing card access system for the following list of existing doors, complete with new card access reader. Reconnect electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

1) Third Floor Research Entrance, 3Q

2) Third Floor Research Entrance, 3Q at Stair 12

3) Third Floor Research Entrance, 3P

4) Third Floor Research Entrance, 3P at Stair 10

5) Third Floor Research Entrance, 3P to 3J Entry

6) Third Floor Research, 3P-129

7) Third Floor, 3R-141

8) Fourth Floor Research Entrance, 4Q

9) Fourth Floor Research Entrance, 4Q at Stair 12

10) Fourth Floor Research Entrance, 4P

11) Fourth Floor Research Entrance, 4P at Stair 10

12) Building 68, Daycare Entry

13) Building 68, Rear Door

14) Building 68, three doors on Second Floor

15) Building 73, Front Door

16) Building 73, Rear Door

17) Building 76, Front Vestibule

18) Building 76, Main Entry

19) Building 76, Room 145

20) Building 76, Room 138 (two doors)



d. Optional Item #3: Install a new card access control for the following list of IRM data closets, complete with card access reader, electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

1) BT-102

2) BD-101d

3) BA-111

4) BH-105

5) BP-107

6) BN-102

7) BQ-110d

8) BQ-110b

9) BW-124

10) BT-105

11) BD-101a

12) BD-101e

13) BC-101

14) BG-101

15) BA-103

16) BT-104

17) 1K-120a

18) 1F-119d

19) 1F-119b

20) 1D-120c

21) 1E-117c

22) 1Q-117a

23) 1J-121a



e. Optional Item #4: Install a new card access control for the following list of IRM data closets, complete with card access reader, electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

1) 2B-105

2) 2T-104

3) 2C-121

4) 2J-132a

5) 2J-132d

6) 2Q-103

7) 2V-153b

8) 2V-153d

9) 2V-153f

10) 2U-155

11) 2D-122a

12) 2E-122b

13) 2F-121b

14) 2F-121d

15) 2K-122a

16) 2H-116

17) 2C-121

18) 2T-101

19) 2T-102

20) 2T-104

21) 2T-105

22) 2A-107

23) 2M-116



f. Optional Item #5: Install a new card access control for the following list of IRM data closets, complete with card access reader, electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

1) 3J-124a

2) 3U-138

3) 3T-101

4) 3D-122b

5) 3E-122b

6) 3F-122a

7) 3F-122d

8) 3K-122a

9) 3H-123

10) 3J-124d

11) 3N-108

12) 3Q-118a

13) 3Q-118f

14) 3Q-118c

15) 3T-108

16) 3T-106

17) 3A-114

18) 3C-121

19) 3M-101



g. Optional Item #6: Install a new card access control for the following list of IRM data closets, complete with card access reader, electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

1) 4M-106

2) 4B-149

3) 4U-108

4) 4D-122a

5) 4E-122b

6) 4F-121a

7) 4F-121d

8) 4K-124a

9) 4J-121a

10) 4J-121d

11) 4N-107

12) 4Q-118c

13) 4P-126

14) 4T-106

15) 4T-104

16) 4T-101

17) 4B-119

18) 4H-122

19) 4Q-118b Building 9, Room 324

20) Building 9 Server Room

21) Building 10, Room 107

22) Building 10, Room 3a

23) Building 49, Room SV03

24) Building 49, Room 124

25) Building 68, Room 200

26) Building 69 - Energy Center, Room 112

27) Building 72 - Maintenance Garage



3. Optional Item #7: Install a new wireless pendant duress/panic device system in the Emergency Room. Provide five pendants with chargers. System must meet the requirements of the Mission Critical Facilities, Physical Security Design Manual for VA Facilities, Section 10.4.3.4. Also provide a cost per pendant and charger for additional pendants.



4. Optional Item #8: Install a new wireless pendant duress/panic device system in the 4E Ward. Provide four pendants with chargers. System must meet the requirements of the Mission Critical Facilities, Physical Security Design Manual for VA Facilities, Section 10.4.3.4. Also provide a cost per pendant and charger for additional pendants.



5. Optional Item #9: Install a new wireless pendant duress/panic device system in the 2K and 2L Wards. Provide four pendants with chargers. System must meet the requirements of the Mission Critical Facilities, Physical Security Design Manual for VA Facilities, Section 10.4.3.4. Also provide a cost per pendant and charger for additional pendants.



6. Optional Item #10: Install 32 new duress (panic) alarms in the following rooms:

4K101, 4K102, 4K103, 4K104, 4K106, 4K108, 4K111, 4K115, 4K118, 4K120, 4K123, 4K125 (2 desks), 4K126, 4K127, 4K128, 4K129, 4K131, 4K132, 4K133, 4K135, 4K136, 4K138, 4K139, 4K140, 4K141, 4K142, 4K142a, 4K143, 4L139 (2 desks).

These alarms shall be an under desk hidden panic alarm type similar to the style in current use in the Medical Center. Provide all interface cards/boards, cabling, conduit, etc. to connect the alarms to the new security system.

7. Optional Item #11: Provide video integration of the existing security cameras for Building 70. If a software upgrade of the existing Lenel video security system is required to interface with the new security system, it shall be included.



8. Optional Item #12: Modifications of existing card access and new card access as follows:

a. Install a new card access controller for three double-doors into Radiology, complete with card access readers, electric strikes, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

b. Replace existing card access system with a new card access controller for Room 2B-105, complete with card access reader, electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm. Demo old card reader equipment.

c. Install a new card access controller for one double-door and two single doors into Post Anesthesia Recovery, complete with card access readers, electric strikes, wiring, and door exit device hardware. Install new automatic door opener hardware on one double-door and one single door. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm.

d. Replace existing card access system for the following existing doors in Building 49. Reconnect electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm. Connect the existing alarm keypad to the new security system.

1) Building 70 to Building 49 double doors.

2) Front door.

3) Loading dock door.

4) Rear corridor near Scientific Apparatus Shop.



9. Optional Item #13: Replace existing card access system for the following existing doors in the Pharmacy Service. Reconnect electric strike, wiring, and door exit device hardware. Connect door controls to new security system. Program door to recognize a door held alarm and door forced alarm. Connect the existing alarm keypad to the new security system.

a. Three doors in the Inpatient Pharmacy (Room BR-113).

b. The Narcotics Cage in the Inpatient Pharmacy.

c. The Investigational Cage in the Inpatient Pharmacy (Room BR-116).

d. Outpatient Pharmacy (Room 1R-101), two hallway entry doors, one door in the Profile Area, one door in the Narcotics Vault, Narcotics Cage, and the Counseling Room.

e. Satellite Pharmacy (Room 3T-102).

f. Install a new card access controller for one door into the Hem/Onc Inpatient Pharmacy (3F), complete with card access reader, electric strike, wiring, and door exit device hardware. Install a new alarm pin keypad at the card reader to operate the same as the other Pharmacy keypads. Connect door controls and keypads to new security system. Program door to recognize a door held alarm and door forced alarm.





The VA has scheduled a site visit for this project on February 22, 2010 at 9:00 am at the VA Medical Center, Facility Engineering Service, Project Section, Room BR-145. Solicitation and scope of work documents are expected to be available at www.fbo.gov on or about February 11, 2010.





Tentative Schedule:



Request for proposal issued 2/11/2010

Site walks 2/22/2010

Proposal submitted 3/11/2010

Contract award 3/22/2010

Pre-Construction Conference and Notice to Proceed (NTP)- Design 3/31/2010

65% Design package submitted NTP+60

65% VA design review complete NTP+75

65% Design review meeting NTP+77

100% Design complete NTP+105

100% Backcheck complete NTP+115

Notice to proceed - Construction NTP+116

Construction start NTP+116

Construction complete NTP+210



Schedule Objectives - The anticipated completion of this project is 210 calendar days after "Notice to Proceed (NTP) - Design."



Note: A construction notice to proceed (NTP) will not be issued until the 100% back check is complete and the COTR has notified the Contracting Officer that the second NTP can be issued.



In accordance with the VA Acquisition Regulations (VAAR 836.204) Disclosure of the Magnitude of Construction Projects, the range for this project is between $500,000 and $1,000,000. Liquidated Damages: $200.00 per calendar day, including holidays and weekends. NAICS 236220 - $31.0M applies.



In accordance with PL 109-461 this project is 100% set-aside for Service disabled veteran-owned small business (SDVOSB) concerns.



All responsible and interested offerors should submit a proposal in accordance with RFP VA263-09-RA-0238. Offerors are to complete and submit their proposals (original and one copy required) not later than Thursday, March 11, 2010 at 4:30 p.m. CT.



POC: Michael Owen, Contracting Officer, E-mail: michael.owen@va.gov Facsimile or other electronic methods WILL NOT be acceptable for the purposes of submitting a proposal. If proposal is to be mailed or delivered by third party courier the address is: Department of Veterans Affairs, Minneapolis Contracting and Purchasing Office, 708 South Third Street, Suite 200E, Minneapolis, MN 55415 ATTN: M. Owen.



If proposal is to be hand delivered the delivery address is the same as above.