RECOVERY--Y--RECOVERY PROJECT: 080211--Install Grid Tied Photovoltaic Energy System (PVES), FMS#3, Grand Juntion, CO

RECOVERY--1) THE 1 M/S WIND SPEED COMPONENT IS NOT APPLICABLE AND SHOULD BE REMOVED FROM THE STANDARD TEST CONDITIONS (STC) REQUIREMENT FOUND IN SECTION 4D9 OF THE PROPOSAL INSTRUCTIONS ON THE RFP DOCUMENT (AND ANYWHERE ELSE FOUND WITHIN THE RFP OR THE TECHNICAL SOW).

2) WHEN THE FACILITY THAT WILL BE SERVED BY THE FUTURE PVES WAS DESIGNED AND CONSTRUCTED, A DEDICATED 200 AMP 3 PHASE FRAME SPACE FOR THE FUTURE PHOTOVOLTAIC CIRCUIT BREAKER WAS INCORPORATED ONTO THE LOAD SIDE OF THE ELECTRICAL MAIN DISTRIBUTION PANEL (MDP). ADDITIONALLY, THE FACILITYS MAIN CIRCUIT BREAKER TRIP SETTING (WHICH IS SUPPOSED TO BE SET TO 800 AMPS) PLUS THE AVAILABLE PVES 200 AMP CIRCUIT BREAKER TOTALS THE BUILDING'S BUSS BAR RATING OF 1000 AMPS. FOR THE PURPOSES OF PREPARING THE PROPOSALS, THE PROPOSERS CAN USE THIS INFORMATION AS THE BASIS OF THE EXISTING ELECTRICAL INFRASTRUCTURE FOR CONNECTION OF THE FUTURE PVES. ANY ACCOMMODATIONS (AND THEIR ASSOCIATED COSTS) NECESSARY TO ENHANCE OR CONNECT TO THE STATED EXISTING FACILITY'S ELECTRICAL INFRASTRUCTURE WILL NEED TO BE ACCOUNTED FOR IN THE PROJECT SCOPE AND PROPOSAL PREPARED BY THE PROPOSER. PROVIDING THIS ELECTRICAL INFRASTRUCTURE INFORMATION DOES NOT ALLEVIATE THE CONTRACTOR'S RESPONSIBILITY TO VERIFY EXISTING SITE CONDITIONS (IN ACCORDANCE WITH THE TECHNICAL SOW, PAGE 1 UNDER CONTRACTOR'S RESPONSIBILITY AND ON PAGE 11, SECTION 4[EXECUTION] PARAGRAPH 1.3). THE SELECTED CONTRACTOR MUST NOTIFY THE GOVERNMENT OF ANY VARIANCE FROM THIS STATED EXISTING ELECTRICAL INFRASTRUCTURE UPON DISCOVERY (AND AS EARLY INTO THE PROJECT AS POSSIBLE) SO THAT APPROPRIATE CORRECTIVE STEPS CAN BE TAKEN WITHIN THE EXISTING PROJECT BUDGET.


3) WE WERE NOTIFIED ON WEDNESDAY (02 SEPT 09) FROM XCEL ENERGY OF A RESERVATION DEPOSIT THAT IS NOW REQUIRED (IN LIEU OF THE SECURITY FUND DEPOSIT) FOR THE SOLAR REWARDS MEDIUM PROGRAM. THEREFORE, THE RESPONSE (IN REFERENCE TO THE XCEL SECURITY FUND DEPOSIT) PREVIOUSLY POSTED ON FED BIZ OPPS, WILL NOW BE SUPERSEDED WITH THIS UPDATED INFORMATION BELOW. ADDITIONALLY, THE PREVIOUS WEBLINK TO THE SOLAR REBATE MEDIUM SIZE REWARD PROGRAM IS NO LONGER ACTIVE. THE NEW XCEL SOLAR REBATE MEDIUM SIZE REWARD PROGRAM DETAILS CAN NOW BE FOUND AT THE BELOW WEBLINK, ALTHOUGH THERE IS AT LEAST ONE ERROR ON THE NEW WEB LINK (WHICH IS SUPPOSED TO BE FIXED SOON).

http://www.xcelenergy.com/Residential/RenewableEnergy/Solar_Rewards/Pages/MediumProgramDetails.aspx

ALTHOUGH THIS NEW RESERVATION DEPOSIT IS FULLY REFUNDABLE AT THE END OF THE PROJECT, THERE ARE STIPULATIONS FOR THE TIMELINE IN WHICH THE PROJECT HAS TO BE COMPLETED IN ORDER TO NOT FORFEIT THE RESERVATION DEPOSIT. PROPOSERS SHOULD VISIT THE NEW SOLAR REBATE MEDIUM SIZE REWARD PROGRAM WEBLINK (ABOVE) FOR THE UPDATED REBATE INFORMATION. IF THE PROPOSER DOES NOT BELIEVE THAT THEIR PROPOSED PROJECT TIMELINE MEETS THE RESERVATION DEPOSIT REFUND TIMELINE REQUIREMENT (WHICH IS INCORRECTLY STATED IN THE ABOVE WEBLINK, BUT DEFINED IN THE FOLLOWING TEXT), THEN THE PROPOSER SHOULD ACCOUNT FOR THE APPLICABLE RESERVATION DEPOSIT AMOUNT IN THE CONSTRUCTION PORTION OF THEIR PROPOSAL. THE RESERVATION DEPOSIT AMOUNT IS BASED ON THE CONSTRUCTED PVES SIZE, AND WE UNDERSTAND IT TO BE $500 FOR PV SYSTEMS UP TO 100 KW (CONSIDERED TIER 1), AND $1,500 FOR PV SYSTEMS BETWEEN 100.1 KW AND 500 KW (CONSIDERED TIER 2). ALTHOUGH THE XCEL REWARDS MEDIUM SOLAR PROGRAM WEBSITE SAYS (WITHIN THE RESERVATION DEPOSIT PARAGRAPH) THAT THE PROJECT ONLY HAS 6 MONTHS TO BE COMPLETED BEFORE THE RESERVATION DEPOSIT IS FORFEITED, WE HAVE BEEN TOLD BY XCEL THAT THIS INFORMATION IS INCORRECT. SPECIFICALLY, WE HAVE BEEN TOLD THAT A PROJECT ACTUALLY HAS 9 MONTHS FROM WHEN THE PROJECT SOLAR APPLICATION IS APPROVED TO WHEN THE NET METER ORDER/INSTALL MUST BE COMPLETED TO NOT INCUR A FORFEITED RESERVATION DEPOSIT. THE SELECTED DESIGN/BUILD CONTRACTOR WILL BE RESPONSIBLE FOR PAYING THE APPLICABLE RESERVATION DEPOSIT. FINALLY, THE RESERVATION DEPOSIT FEE SHOULD BE INCLUDED IN THE CONSTRUCTION PORTION OF THE PROPOSERS BID ONLY IF THE DESIGN/BUILD CONTRACTOR BELIEVES THAT THEIR PROJECT SCHEDULE IS SUCH THAT THE PROJECT (AND THE NET METER ORDER/INSTALL) WILL LIKELY NOT BE COMPLETED WITHIN THE DEPOSIT REFUND PERIOD (9 MONTHS FROM THE SOLAR APPLICATION APPROVAL DATE), RESULTING IN A FORFEITED RESERVATION DEPOSIT.

TECHNICAL QUESTIONS- BRETT JACKSON 720-250-1364; BRETT.D.JACKSON@US.ARMY.MIL

RECOVERY--Please see attached pre-proposal conference/site visit agenda, minutes, registered attendance list, geotechnical report, site plan revision 2 dated 25 August 2009, clarification on security fund deposit and fence and gates requirements. For the purposes of addressing the question that was asked last week, under the upcoming change to the medium size solar rewards program (effective on or about 01 Sep 2009), the security fund deposit is no longer required. Therefore, prospective offerors should not have any fee in their bid for the Security Fund deposit. Contrary to what is stated in the Technical Statement of Work (SOW) on page 12, in paragraph 1.7.2, the fence and gates for the PV solar panels will not be furnished by the government, with the exception of the existing perimeter security fence (where applicable).

Recovery Act

56 Install Photovoltaic on FMS



This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-35. The provision at 52.212-1, Instructions to OfferorsCommercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and CertificationsCommercial Items, with its offer. The clause at 52.212-4, Contract Terms and ConditionsCommercial Items, applies to this acquisition and the contract clauses listed below applies to this solicitation and subsequently awarded contract. The Defense Priorities and Allocations System (DPAS) applies to this contract and has been assigned DO rating of C-2. The USPFO for Colorado requires the services of a Design-Builder/PV System Manufacturer and/or Installer to design and construct a Utility Grid Tied Photovoltaic Energy System to be located at Field Maintenance Shop #3, Grand Junction, CO. The PVE System must be ground mounted and grid connected, with no energy storage devices (i.e. no batteries) in a net-meter configuration. The proposed project site is located within the Colorado Department of Human Services (DHS) West Slope Regional Campus, and has direct electrical service from Xcel. This project will be funded by the American Recovery and Reinvestment Act (ARRA), and is subject to all ARRA rules and reporting requirements. This is a 100% Small Business Set-Aside.



SPECIFICATIONS: The attached Project Performance Objectives and Technical proposal submission requirements and best value evaluation factors are attached. The resulting contract will be firm-fixed price. NAICS code 334413, size standard 500 employees, and is a 100% set aside for small business. Prior to contract award, the successful offeror bidder must be registered in the Central Contractor Registration (CCR) and must also complete the Online Representations and Certifications (ORCA). Websites to accomplish these registrations are: www.ccr.gov and www.bpn.gov.



ARRA REPORTING REQUIREMENT: Under the American Recovery and Reinvestment Act of 2009 (ARRA), please note that there are some unique reporting requirements relevant to the use of ARRA funds, as specified in the clause, which is included in this announcement. Offerors should pay special attention to items (b), (c), and (d) of the clause, which explain the reporting requirements.



CONTRACT CLAUSES:

FAR CLAUSES:

The following FAR provisions and clauses apply to this solicitation and are incorporated by reference:

Clauses in full text may be downloaded at http://farsite.hill.af.mil/



-- 52.202-1 Definitions

-- 52.203-2 Certificate of Independent Price Determination

-- 52.203-3 Gratuities

-- 52.203-6 Restrictions on Subcontractor Sales to the Government

-- 52.203-7 Anti-Kickback Procedures

-- 52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009

-- 52.204-6 Data Universal Numbering System (DUNS) Number

-- 52.204-7 Central Contractor Registration

-- 52.204-8 Annual Representations and Certifications

-- 52.204-11 American Recovery and Reinvestment Act Reporting Requirements

-- 52.207-4 Economic Purchase Quantity Supplies

-- 52.211-5 Material Requirements

-- 52.211-9 Desired and Required Time of Delivery

-- 52.212-1 Instructions to Offerors

-- 52.212-3 Offeror Representations and Certification

-- 52.212-4 Contract Terms and Conditions Commercial Items

-- 52.212-5 Alt II, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items

-- 52.213-3 Notice to Supplier

-- 52.214-4 False Statements in Bids

-- 52.214-5 Submission of Bids

-- 52.214-26 Audit and Records Sealed Bidding

-- 52.215-2 Alt I, Audit and Records Negotiation

-- 52.216-24 Limitation of Government Liability

-- 52.219-1 Small Business Program Representations

-- 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

-- 52.219-6 Notice of Total Small Business Set-Aside

-- 52.219-8 Utilization of Small Business Concerns

-- 52.222-3 Convict Labor

-- 52.222-21 Prohibition of Segregated Facilities

-- 52.222-26 Equal Opportunity

-- 52.222-35 Equal Opportunity for Veterans

-- 52.222-36 Affirmative Action for Workers with Disabilities

-- 52.222-37 Employment Reports on Veterans

-- 52.223-6 Drug-Free Workplace

-- 52.223-13 Certification of Toxic Chemical Release Reporting

-- 52.223-14 Toxic Chemical Release Reporting

-- 52.225-1 Buy American Act Supplies

-- 52.225-2 Buy American Act Certificate

-- 52.225-13 Restrictions on Certain Foreign Purchases

-- 52.225-18 Place of Manufacture

-- 52.232-18 Availability of Funds

-- 52.232-33 Payment by EFT, CCR Registration

-- 52.233-2 Service of Protest

-- 52.233-3 Protest after Award

-- 52.237-2 Protection of Government Buildings, Equipment and Vegetation

-- 52.243-1 Changes Fixed-Price

-- 52.244-6 Subcontracts for Commercial Items

-- 52.247-34 F.o.b. Destination

-- 52.249-8 Default (Fixed-Price Supply and Service)

-- 52.252-1 Solicitation Provisions Incorporated by Reference

-- 52.252-2 Clauses Incorporated by Reference

-- 52.222-1 Notice to the Government of Labor Disputes

-- 52.222-2 Payment for Overtime Premiums

-- 52.222-3 Convict Labor

-- 52.222-4 Contract Work Hours and Safety Standards Act -- Overtime Compensation

-- 52.222-5 Davis-Bacon ActSecondary Site of the Work.

-- 52.222-6 Davis-Bacon Act.

-- 52.222-7 Withholding of Funds.

-- 52.222-8 Payrolls and Basic Records.



DFARS CLAUSES:

The following Defense FAR Supplement (DFARS) provisions & clauses apply to this solicitation & are incorporated by reference:

252.211-7003, Item Identification and Valuation

252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.



ARRA CLAUSES:



FAR 52.225-22 Notice of Required Use of American Iron, Steel, and Other Manufactured Goods--Buy American Act--Construction Materials.

FAR 52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009.

FAR 52.204-11 American Recovery and Reinvestment ActReporting Requirements.

FAR 52.215-2 -- Audit and Records Negotiation.

FAR 52.225-21 Required Use of American Iron, Steel, and Other Manufactured Goods--Buy American Act--Construction Materials.



Responses to this synopsis solicitation are due by 2:00 pm MST on September 8, 2009 at the USPFO for Colorado, 660 South Aspen Street, Aurora, Colorado 80011-9551. Proposals must be submitted in person, via delivery service, or via U.S. Mail. Faxed or emailed quotes will NOT be accepted or considered.



QUESTIONS:

Please direct any technical questions about specifications for this requirement, or about this PV project to Brett.D.Jackson@us.army.mil.



Please direct any contractual questions about proposal procedures or contract paperwork to Mark.Schoenrock@us.army.mil.