RDE Optical Emission Spectrometer

COMBO SYNOPSIS - SOLICIATION

Spectro-M/N-W RDE Optical Emission Spectrometer with default

Air Force calibration profile

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA4877-21-Q-A106 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04 effective 19 Jan 2021. The DFARS provisions and clauses are those in effect to DPN 20210115 effective 15 Jan 2021. The AFFARS provisions and clauses are those in effect to AFAC 2019-1001 effective 01 Oct 2019.

(iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 – Analytical Laboratory Instrument Manufacturing with a small business size standard of 1000 employees.  This requirement is issued as 100% Small Business Set-a-Side.

(v) The Pricing Schedule is incorporated as Attachment 1. Offerors shall complete Attachment 1 in its entirety and return with any other documentation/data to support pricing elements.

(vi) The government intends to award a firm-fixed price contract for the purchase of one (1) Spectro M/N-W RDE Optical Emission Spectrometer (Part Number: OIL-M/N-W) and one (1) Spectro M/N-W accessory kits: SA1010 which meets the minimum performance specifications outlined under Attachment 2 – Salient Characteristics; for delivery to the 309th Aerospace Maintenance and Regeneration Group (AMARG) located on Davis-Monthan Air Force Base, Arizona. 

(vii) Delivery of equipment shall be FOB Destination.  The delivery must be coordinated with the designated AMARG point of contact.

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (June 2020) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

1. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The pricing proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. 

Technical Acceptability, is defined as providing the equipment that meets the specifications outlined in the attached Salient Characteristics and the ability to meet the expedited delivery. The Government intends to evaluate offers and award without discussion, but reserves the right to conduct discussions. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3. System for Award Management Registration.

(a) Definitions. As used in this provision—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM database; and

(2) The Offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

(b)

(1) By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the Offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An Offeror may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the Offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The Offeror should indicate that it is an Offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The Offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price;

(ii) Technical capability of proposed product meets minimal performance specifications required in accordance with the attached salient characteristic specifications.

Please note that the equipment is brand name specific, only NEW equipment and the part numbers identified in the Salient Characteristics will be considered technically acceptable.

This will be a lowest price technically acceptable purchase.

The lowest priced offer will be evaluated for technical acceptability.  If found technically acceptable award will be made without further consideration.  If found technically unacceptable the Government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable Offeror.  Past Performance will not be evaluated.  Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(x) Each Offeror shall include a completed copy of the provision at FAR 52.212-3 and Alternate I, Offeror Representations and Certifications--Commercial Items (Jan 2021). 

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Oct 2020), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xiii) 52.252-1 -- Solicitation Provisions Incorporated by Reference.

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

https://www.acquisition.gov/

Additionally, the following clauses and provisions apply to this acquisition:

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

        (a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

        (b) Prohibition.

1. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—
   1. Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
   2. Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.
   3. Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—
2. Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
3. Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

1. Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

1. Representation. The Offeror represents that—
   1. It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and
   2. After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

1. Disclosures.

1. Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:
   1. For covered equipment—

1. The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);
2. A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
3. Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.
   1. For covered services—
      1. If the service is related to item maintenance: A description of all covered
      2. telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or
      3. (B)If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(D)(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

1. For covered equipment—
   1. The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);
   2. A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
   3. Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.
2. For covered services—
   1. If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or
   2. If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES- REPRESENTATION (DEC 2019)

1. Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
2. Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.
3. Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

1. The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text.
2. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (July 2020), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

FAR 52.204-13 System for Award Management Maintenance                              Oct 2018

FAR 52.204-16 (P) Commercial and Government Entity Code Reporting              Aug 2020

FAR 52.204-17 (P) Ownership or Control of Offeror                                                  Aug 2020

FAR 52.204-18 Commercial and Government Entity Code Maintenance                  Aug 2020

FAR 52.204-20 (P) Predecessor of Offeror                                                                Aug 2020

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems     Jun 2016

FAR 52.204-22 Alternative Line Item Proposal                                                           Jan 2017

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment    Oct 2020

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment Aug 2020

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment              Jun 2020

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015

FAR 52.209-11 (P) Representation by Corporations Regarding Delinquent Tax Liability or a felony conviction under any federal law Feb 2016

FAR 52.217-5 Evaluation of Options       Jul 1990

FAR 52.219-8 Utilization of Small Business Concerns    Oct 2018

FAR 52.219-28  Post-Award Small Business Program Representation   May 2020

FAR 52.222-3  Convict Labor            Jun 2003

FAR 52.222-19  Child Labor – Cooperation with Authorities and Remedies     Jan 2020

FAR 52.222-21   Prohibition of Segregated Facilities   Apr 2015

FAR 52.222-22  Previous Contracts and Compliance Reports   Feb 1999

FAR 52.222-26  Equal Opportunity      Sep 2016

FAR 52.222-35  Equal Opportunity for Veterans   Jun 2020

FAR 52.222-36  Equal Opportunity for Workers With Disabilities   Jun 2020

FAR 52.222-37  Employment Reports on Veterans    Jun 2020

FAR 52.222-40  Notification of Employment Rights under the National Labor Relations Act   Dec 2010

FAR 52.222-50  Combating Trafficking in Persons     Oct 2020

FAR 52.223-6  Drug-Free Workplace     May 2001

FAR 52.223-18  Encouraging Contractor Policies to Ban Text Messaging While Driving     Jun 2020

FAR 52.225-5  Trade Agreements   Oct 2019

FAR 52.225-6 Trade Agreements Certificate    May 2014

FAR 52.225-13  Restrictions on Certain Foreign Purchases  Jun 2008

FAR 52.225-18 (P) Place of Manufacture   Aug 2018

FAR 52.232-17  Interest  May 2014

FAR 52.232-23  Assignment of Claims  May 2014

FAR 52.232-25  Prompt Payment  Jan 2017

FAR 52.232-33  Payment by Electronic Funds Transfer – System for Award Management  Oct 2018

FAR 52.232-39  Unenforceability of Unauthorized Obligations  Jun 2013

FAR 52.232-40  Providing Accelerated Payments to Small Business Subcontractors  Dec 2013

FAR 52.233-1  Disputes   May 2014

FAR 52.233-3  Protest After Award  Aug 1996

FAR 52.233-4  Applicable Law for Breach of Contract Claim  Oct 2004

FAR 52.237-2  Protection of Government Buildings, Equipment, and Vegetation  Apr 1984

FAR 52.242-13  Bankruptcy  Jul 1995

FAR 52.244-6  Subcontracts for Commercial Items   Oct 2020

FAR 52.247-34  F.O.B. – Destination  Nov 1991

FAR 52.253-1  Computer Generated Forms  Jan 1991

DFARS 252.203-7000  Requirements Relating to Compensation of Former DoD Officials   Sep 2011

DFARS 252.203-7005  Representation Relating to Compensation of Former DoD Officials  Nov 2011

DFARS 252.204-7004  Level I Antiterrorism Awareness Training for Contractors   Feb 2019

DFARS 252.204-7008  Compliance with Safeguarding Covered Defense Information Controls    Oct 2016

DFARS 252.204-7012  Safeguarding Covered Defense Information and Cyber Incident Reporting  Dec 2019

DFARS 252.209-7004  Subcontracting with firms that are owned or controlled by the Government of a country that is a state sponsor of terrorism     May 2019

DFARS 252.211-7008  Use of Government-Assigned Serial Numbers    Sep 2010

DFARS 252.215-7008 - (P)  Only One Offer     July 2019

DFARS 252.225-7012  Preference for Certain Domestic Commodities     Dec 2017

DFARS 252.225-7048  Export Controlled Items    Jun 2013

DFARS 252.227-7015  Technical Data – Commercial Items    Feb 2014

DFARS 252.227-7037  Validation of Restrictive Markings on Technical Data    Sep 2016

DFARS 252.223-7008  Prohibition of Hexavalent Chromium   June 2013

DFARS 252.232-7003   Electronic Submission of payment Requests and receiving reports    Dec 2018

DFARS 252.232-7006   Wide Area Workflow Payment Instructions     Dec 2018

DFARS 252.232-7010   Levies on Contract Payments    Dec 2006

DFARS 252.243-7001   Pricing of Contract Modifications     Dec 1991

DFARS 252.243-7002   Request For Equitable Adjustment     Dec 2012

DFARS 252.244-7000   Subcontracts for Commercial Items and Commercial Components (DoD Contracts)    Sep 2020

DFARS 252.247-7022   Representation of Extent of Transportation by Sea      Jun 2019

DFARS 252.247-7023   Transportation of Supplies by Sea--Basic      Feb 2019

AFFARS 5352.201-9101   Ombudsman     Oct 2019

AFFARS 5352.242-9000  Contractor Access To Air Force Installations     Oct 2019

(xiv) NOTICE TO ALL INTERESTED PARTIES: Any questions shall be submitted by Tuesday, 16 February 2021 by 10AM MST to Contracting Officers Heidi Fox, via email at: heidi.fox@us.af.mil and Rachelle Jenkins, via e-mail: jenkins.rachelle.3@us.af.mil.  An amendment will be issued addressing and providing the Government’s answers all questions received. THIS IS A TIME SENSATIVE REQUIREMENT WITH EXPEDITED DELIVERY.  Quotes are due no later than 2:00 pm MST on Thursday, 18 February 2021; quotes shall include the following:

a. Part 1- Technical Acceptability - Submit one (1) copy of technical capability narrative, limit to 5 pages.

b. Part 2- Price – Submit one (1) copy of Attachment 1 - price schedule and requested cost & pricing supporting documentation, limited to 10 pages.

c. Part 3- Representations and Certifications (Reps/Certs) – Submit IAW para (x) above

BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable offer.

(xv) Quotes shall be submitted to Heidi Fox via email heidi.fox@us.af.mil.  For information regarding this solicitation, contact Heidi Fox at (520) 228-6563.

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

Attachment #:           Item Description:                                                      Page(s):

     1                             CLIN Pricing Schedule                                                   1

     2                             Salient Characteristics                                                    2