R614--FY25 - NJHCS Sensitive Document Destruction ***short term***

The Department of Veterans Affairs New Jersey Healthcare System is seeking a contractor to provide sensitive document destruction services across multiple locations including the East Orange VA Medical Center and various outpatient clinics throughout New Jersey. This Sources Sought Notice represents market research to identify qualified contractors capable of collecting, removing, and destroying sensitive documents both on-site and off-site in strict compliance with VA Directive 6371 federal regulations. The procurement involves servicing locations in East Orange, Lyons, Toms River, Hackensack, Jersey City, Paterson, Hamilton, Morristown, Piscataway, Tinton Falls, and Sussex. Interested contractors must demonstrate their capability to service all locations and provide a capability statement, examples of similar work, and their SAM UEI number while maintaining current registration in the System for Award Management. Responses to this market research are due by August 15, 2025, at 3:00 PM Eastern Time, with an extremely short turnaround of only two days from the posting date.

Currently, no set-aside designation has been determined, though the VA is conducting market research to assess the viability of reserving the contract for Service-Disabled Veteran-Owned Small Businesses, Veteran-Owned Small Businesses, Women-Owned Small Businesses, HUB Zone firms, or 8(a) businesses. The contract will be structured as a firm fixed-price arrangement covering an estimated 44 document destruction bins ranging from 50 to 96 gallons in capacity. The anticipated performance period spans from September 2025 through December 2025, representing a short-term engagement of approximately four months. Service frequencies will vary by location, with some requiring weekly collection while others need monthly service. No incumbent contractor or budget range has been disclosed in the available documentation. The NAICS code 561990 for document shredding services indicates this is a specialized support services procurement focused on secure document handling and destruction.